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Review Contracts Executed From September 2009 - May 2010 (2)

Review Contracts Executed From September 2009 - May 2010 (2)

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Published by George Muumbo

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Published by: George Muumbo on May 02, 2011
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05/02/2011

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ALL PAGES CONFIDENTIAL
Memorandum for theRecord
Review of Contracts Executed at Alabama A&M University from September2009-May 2010
Trustee, James D. Montgomery, Sr.6/25/2010
 
MEMORANDUM FOR THE RECORD
Subject: Review Contracts Executed From September 2009 - May 2010
Submitted: June 24, 2010
Purpose and Overview
Alabama A&M University Trustees have certain responsibilities (some of which are fiduciary).As fiduciaries we are individually and collectively legally appointed , authorized and givenexclusive jurisdiction, power and authority with regard to the supervision, management, andcontrol of Alabama Agricultural and Mechanical University; ....."Further the Act enacted by Alabama State Legislature states: "The Board of Trustees has thepower to organize the University by appointing a president, whose salary shall be fixed by theBoard, and employing a corps of instructors, who shall be nominated to the board in writing bythe president and who shall be styled the faculty of the University, and such other instructorsand officers as the interests of the university may require; and to remove any such instructorsor other officers, and to fix their salaries or compensation and increase or reduce the same attheir discretion; to regulate, alter or modify the government of the University, as they deemadvisable; to prescribe courses of instruction, rates of tuition, and fees; to confer suchacademic and honorary degrees as are usually conferred by institutions of similar character;and to do whatever else they may deem best for promoting the interest of the University"..The board is responsible for insuring that all university resources and assets are managedproperly. We are charged with impartially defending university assets, prudently investing itsresources ,thoroughly accounting for its expenditures and refraining from the very appearanceof profiting from its business.This report seeks to satisfy ( in my opinion) the expressed individual and collective duties of anappointed trustee with regards to maintaining supervision , management and control of Alabama A&M University . We have reviewed contracts ( all that were provided to us) thatwere executed during the last eight months Sept, 2009- May 2010. We will present the facts aswe have found them and as it relates to the expenditure of funds using professional contractsas the method to execute the contract. In our examination of contracts we have identified thefollowing: (1) Person Requesting Contract (2) Person Receiving Contract (3) Statement of Work -SOW (4) Total Cost of Contract/Excluding Expenses (5) Expenses (5) Total Contract. and (6)Funding Source.
 
Finding of Facts
1
. On September 11, 2009 Kevin Rolle, Chief of Staff requested and approved a
$5000
 Consultant Services Contract ( excluding expenses) for Mr. Robert M. Nance from Orangeburg, SC. This actions was not approved by the board - fee was paid from Title III Funds.
Encl#1
2.On September 11, 2009 Kevin Rolle Chief of Staff approved a
$17,175
(excluding expenses)Consultant Services Contract for Mr. Michael Jones from New Orleans, LA. This actions was notapproved by the board . Fees were paid on Oct 19, 2010 from Title III funds
. Encl#2
3. On October 8, 2009 Kevin Rolle Chief of staff requested and Dr. Andrew Hugine approved a
$15,000
consulting Services Contract (excluding expenses) for Wesley Peachtree Group.Purpose of Consultant's visit : Comprehensive Assessment of the University's StudentFinancial Aid Office. . Dates of consultant's visit Oct 5-7, 2010. This actions was not approvedby the board.
Encl#3
 4 On October 8, 2009 Kevin Rolle Chief of staff requested and Dr. Andrew Hugine approved a
$3,226
consulting Services Contract (excluding expenses) for Dr. Vann NewKirk - Fort ValleyState University. This action was not approved by the board.
Encl#4
 5. On October 8, 2009 Kevin Rolle Chief of staff requested and Dr. Andrew Hugine approved a
$3,226
consulting Services Contract (excluding expenses) for Dr. Daniel L. Howard - ShawUniversity. This action was not approved by the board.
Encl#5
 6. On October 8, 2009 Kevin Rolle Chief of staff requested and Dr. Andrew Hugine approved a
$3,226
consulting Services Contract (excluding expenses) for Dr. Patricia Pierce Ramsey -Bowie State University. This action was not approved by the board.
Encl#6
 7. On October 8, 2009 Kevin Rolle Chief of staff requested and Dr. Andrew Hugine approved a
$3,226
consulting Services Contracts (excluding expenses) for Dr. Marvin Yates - SoutheasternLouisiana University. This action was not approved by the board..
Encl#7
 8.. On October 8, 2009 Kevin Rolle Chief of staff requested and Dr. Andrew Hugine approved a
$3,226
consulting Services Contract (excluding expenses) for Dr. Mary E.Cheesboro - Retired

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