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Digital Preservation 2020

Digital Preservation 2020

Ratings: (0)|Views: 35 |Likes:
Published by Ark Group
The digital “containers” of today’s information have short life spans, so what happens to the information they hold when they become obsolete and non-existent? How can that information be used for the future? How can it be accessed? We face a digital dark age, where information is inaccessible and locked within a technology that’s obsolete or dead.


Digital Preservation 2020
Future proofing your data and avoiding the digital dark age
One-day connected forum with
post-forum workshops
4 - 5 August 2011
The Sebel Surry HIlls, Sydney

http://www.arkgroupaustralia.com.au/Events-D074Digipres.htm


The Westpac Group
Department of Family and Community Services, Ageing, Disability and Homecare
State Records Authority of NSW
NSW Motor Accidents Authority
Parramatta City Library
Public Record Office of Victoria
Executive Assurance
CPA Australia
The digital “containers” of today’s information have short life spans, so what happens to the information they hold when they become obsolete and non-existent? How can that information be used for the future? How can it be accessed? We face a digital dark age, where information is inaccessible and locked within a technology that’s obsolete or dead.


Digital Preservation 2020
Future proofing your data and avoiding the digital dark age
One-day connected forum with
post-forum workshops
4 - 5 August 2011
The Sebel Surry HIlls, Sydney

http://www.arkgroupaustralia.com.au/Events-D074Digipres.htm


The Westpac Group
Department of Family and Community Services, Ageing, Disability and Homecare
State Records Authority of NSW
NSW Motor Accidents Authority
Parramatta City Library
Public Record Office of Victoria
Executive Assurance
CPA Australia

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Published by: Ark Group on May 10, 2011
Copyright:Attribution Non-commercial

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05/31/2011

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www.arkgroupaustralia.com.au
Hear from our expertpanel of speakers:
Produced By:Supported By:
Craig Errey, Managing Director,PTG Global
Creating and sustaining an informationenvironment to encourage information usageand updatingIs it safe? Assessing your digital recordkeeping
Friday, 5 August 2011
Post-forum workshops:
[A]
 
B[A]A
 Joy Siller, Principal Consultant, SillerSystems Administration
 
 
The Westpac GroupDepartment of Family and Community Services,State Records Authority of NSWNSW Motor Accidents AuthorityCPA AustraliaParramatta City Library
Public Record Ofce of Victoria
Executive Assurance
Be guided by our expertpanel of speakers:
One-day connected forum and workshops4 - 5 August 2011, The Sebel Surry Hills, Sydney
The future of your information
Encouraging senior management
Information security for certainty
Avoiding another Wikileak 
Ageing, Disability and Homecare
The digital “containers” of today’s information have short life spans, so what happens to the information they hold when they becomeobsolete and non-existent? How can that information be used for the future? How can it be accessed? We face a digital dark age, whereinformation is inaccessible and locked within a technology that’s obsolete or dead.
 
8:30 Registration and refreshments9:15 Considering the future of your information
Where will your records be in the next ve years? Ten? Twenty?
ó
Hundred?Examining what can be done now to preserve the asset of information
ó
Turning frameworks and theories into practical implementation
ó
Narelle Haken, Records Ofcer,
NSW Motor Accidents Authority 
10:00 Convincing both senior management and employees of digitalpreservationPreparing a business case for the advocacy of digital preservation
ó
Demonstrating the risks and repercussions of not employing an active
ó
preservation strategyManaging your organisation’s culture for the preservation of digital
ó
assetsEncouraging employees to take responsibility and accountability for 
ó
information they create 
Nathan Turner, e-Resources Librarian,Parramatta City Library 
10:45 Morning refreshments and networking11:15 Building support for digital preservation: The Department of Family andCommunity Services’ approachAligning the evidence base to practice
ó
Disposal authorisation and accounting for the unique aspects of
ó
evidenceEmbedding disposal into system design
ó
Engaging in State Records Digital Archives project
ó
 
Christine Macqueen, Corporate Records and EDRM Project Manager,Department of Family and Community Services, Ageing, Disability andHomecare
 12:00 Interactive discussion: Resourcing for the future 
Hear a short presentation from Cassie Findlay then discuss how your organisation can be properly resourced for good preservation methods.
Exploring your options for good preservation: what is really needed?
ó
Ensuring employees have the required education and training
ó
Gaining the required resources on a limited budget
ó
 
Facilitated by: Cassie Findlay, Project Manager, Digital Archives,State Records Authority of NSW 
12:45 Networking lunch1:45 Policy and strategy for digital preservation
What specic things should be in a policy for preserving information?
ó
Looking to the future before implementing a policy
ó
Using policy to protect private information and avoiding another 
ó
Wikileak  
Gary Cox, Senior Manager, Records Management,The Westpac Group
2:30 Preservation metadata and its importance to digital preservation
Dening preservation metadata against other types of metadata
ó
Creating and maintaining consistency in metadata
ó
Ensuring everyone in the organisation uses the same terminology for 
ó
reliable and trustworthy metadata 
Andrew Waugh, Senior Manager Standards and Policy,
Public Records Ofce of Victoria
3:15 Afternoon refreshments and networking3:45 Information security in a time of uncertaintyKeeping your information private, regardless of the multiple storage
ó
methods
Examining the ramications of a lack of information security and
ó
insecure storage methodsProtecting your information on multiple devices and technologies
ó
Using metadata for protection of privacy
ó
TBA
4:30 Digitisation of CPA Australia’s corporate archives: a case studyEngaging the various stakeholder groups
ó
Which artefacts should be digitised: the assessment process
ó
Copyright and access issues
ó
Classication and storage of digital artefacts
ó
 
Dr Kerry Gutowski, Knowledge Manager,CPA Australia
5:15 Chairperson’s closing remarks and end of connected forum
The future and your organisation’s information
Chairperson’s opening remarks
Chris Godden, Director,Executive Assurance
9:00
Strategy, security and certainty for preservationBorn-digital information preservation
CONNECTED FORUM
 
Thursday, 4 August 2011
Where is technology heading? How can information be better maintained and managed for future use? Who needs to be involved in maintaining this information?
M
any
 
thousands
 
of
 
digital
 
records
 
are
 
created
 
everyday
,
on
 
technologies
 
that
 
May
 
or
 
May
 
not
 
even
 
exist
 
in
 
the
 
future
. r
egardless
 
of
 
how
 
iMportant
 
or
 
valuable
 
inforMation
 
is
,
it
s
 
useless
 
if
 
it
s
 
unable
 
to
 
be
 
accessed
. t
he
 
digital
containers
of
 
today
s
 
inforMation
 
have
 
short
 
life
 
spans
,
so
 
what
 
happens
 
to
 
the
 
inforMation
 
they
 
hold
 
when
 
they
 
becoMe
 
obsolete
 
and
 
non
-
existent
? h
ow
 
can
 
that
 
inforMation
 
be
 
used
 
for
 
the
 
future
? h
ow
 
can
 
it
 
be
 
accessed
? w
e
 
face
 
a
 
digital
 
dark
 
age
,
where
 
inforMation
 
is
 
inaccessible
 
and
 
locked
 
within
 
a
 
technology
 
that
s
 
obsolete
 
or
 
dead
. t
his
 
one
-
day
 
foruM
 
will
 
confront
 
the
 
following
 
issues
:e
ncouraging
 
senior
 
ManageMent
 
of
 
the
 
iMportance
 
of
 
digital
 
preservation
 
and
 
the
 
reasons
 
ƒ
 
behind
 
needing
 
an
 
overarching
 
governance
 
structure
r
esourcing
 
for
 
long
 
terM
 
inforMation
 
preservation
ƒ
c
hanging
 
the
 
organisation
s
 
culture
 
for
 
better
 
preservation
ƒ
 
POST-FORUM WORKSHOPS
 
Friday, 5 August 2011
I i af? Aig  digia cdig m
 Registration: 9.00 amWorkshop time: 9.30 am - 12:30pm
Faciiad :
Joy Siller, Principal Consultant,Siller Systems Administration
About the workshop leader:
Joy Siller is a Director and the Principal Consultant of Siller Systems Administration, an information management consultancy. She has over 25years’ experience in information management, which has included a considerable amount of time advising and teaching. Joy has presentedat numerous conferences and facilitated many workshops covering a variety of information management topics. She has professional
qualications in information science and business marketing.
About the workshop:
It’s all very well for us to know what the rules are for digital recordkeeping, but how do we make sure others within our organisation are aware of such requirements?When and how should we assess our systems against these rules? If the systems are found lacking, how do we address the gaps without huge costs and resistance?The workshop will discuss and include practical activities and guidance in relation to the following:
Identifying your organisation’s digital recordsHow can the systems holding your records ensure they are reliable, retained, accessible and secure?What are the essential requirements to look for in a system keeping records?Assessing the systems: where do you start, how do you do it, who are the stakeholders?Minimising risk by process enhancements rather than costly system changesGetting the controls in place and the message out there
Caig ad aiig a ifmai im  cag ifmai ag addaig
 Registration: 1.00 pmWorkshop time: 1.30pm - 4.30pm
Faciiad :
Craig Errey, Managing Director,PTG Global 
About the workshop:
The design of a well-structured repository that supports information capture is not an easy activity. If you’re not careful, you nd yourself being unable to capturethe information or do it in a controlled way when the nature of the information changes over item and needs to be captured and managed in a unied environ
-ment.In this workshop, I’ll take through the process of modelling an information space that can be used to design the underlying database structures of your repository
and well as making sense to people. You’ll learn how to create a exible, scalable approach that stands the test of time.
I’ll then show you how to understand the information needs of the end users, design a user interface to support information discovery and methods of encouragingpeople to contribute new information and update existing information over time.Rather than relying on direct management intervention and traditional motivational techniques, we use the design of the user interface to embed and sustain newbehaviours in people aligned with an information and knowledge management culture.Through the workshop you will:
Conduct a cognitive task analysis to identify what information people need and how they use it to make critical decisionsDesign a clear, scalable and exible information model to guide the design of the repositoryDesign a user interface that makes it easy to capture, discover and update informationIncentivise people to regularly and correctly use the system to capture, discover and update information
About the workshop leader:
Craig is the managing director and founder of PTG Global. He has over 15 years’ experience in user experience, user interface design and
change management, and holds a Masters qualication in organisational psychology. Craig runs the R&D function, having produced anumber of world rsts including XPDesign – the rst systematic methodology for user interface design and Certied Usable – the rst guarantee
for usability and user experience. Craig has been the primary experience architect behind many of Australia’s most popular websites including
CBA, Virgin Blue and ASIC, and works on cutting edge technologies such as touch, medical and special-purpose applications.

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