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FP7_FinGUide_v4_280211

FP7_FinGUide_v4_280211

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Published by Rod London
Latest version of Financial Guidelines for Framework Programme 7 (EC)
Latest version of Financial Guidelines for Framework Programme 7 (EC)

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Published by: Rod London on May 16, 2011
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05/16/2011

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Guide to Financial Issues relating toFP7 Indirect Actions
 
 Version 28/02/2011
Disclaimer
 This guide is aimed at assisting beneficiaries. It is provided for information purposes only and its contentsare not intended to replace consultation of any applicable legal sources or the necessary advice of a legalexpert, where appropriate. Neither the Commission nor any person acting on its behalf can be heldresponsible for the use made of these guidance notes.
 
 2
Foreword
The general Model Grant Agreement was adopted by the European Commission on 10 April2007 to be used in research projects funded under the 7th Framework Programmes (EU andEuratom Treaties). This model grant agreement is applicable to indirect actions under the'Cooperation', 'Capacities' and 'Nuclear Research' (fission) Specific Programmes of FP7 (EU andEuratom Treaties). It consists of a core text and several annexes. There is also a list of specialclauses to be introduced in the grant agreement where necessary.Separate model grant agreements have been adopted for the 'People' (Marie Curie) and for the'Ideas' (European Research Council) Specific Programmes.The purpose of this guide is to help participants to understand and interpret the financial provisions of the Model Grant Agreement (ECGA) that they are signing. To this end, the enclosedtext tries to avoid (to the best possible extent) the use of legal references, technical vocabulary andlegal jargon, and seeks to provide the reader with practical advice.The structure of this guide mirrors the financial provisions of the ECGA, by following the sameindex and structure of that document. Accordingly, it should be used as a tool to clarify the provisions of the ECGA, and should be read in connection with it. Each article in the ECGA withfinancial implications is explained in this Guide, and examples included where appropriate. Theintention is not only to explain, but also, by following the same structure, to help the reader tolocate where he/she may find the answer to his/her question.This is the third update of the "Guide to Financial issues related to FP7 Indirect Actions" published in August 2007, updated for the first time in April 2009 and for the second time in June2010.The main reason for this update is the adoption on the 24.01.2011 of Commission DecisionC(2011) 174 introducing simplification measures for FP7. The simplification measures adopted inthis Decision, and explained in this updated version of this guide, refer firstly to the new provisions and acceptability criteria for the use of average personnel cost by beneficiaries, andsecondly to the introduction of flat-rate financing for SME owners and other natural persons notreceiving a salary. This Commission Decision modifies Article II.14.1 of the FP7 model GrantAgreement. As a consequence, the explanations in this Guide on this article of the GA have beenadapted.Apart from this, some minor modifications in the wording of article II.15.1 (time-recordingrequirements) have also been introduced, in order to clarify its meaning.It is important to remember that the only scope of the Guide is to provide interpretation on thelegal texts (and in particular the ECGA), and that it cannot derogate from them. These guidelinesreflect the interpretation of the Commission of the provisions of the ECGA; however, only the provisions of the signed grant agreement are binding.Finally, this guide should be considered as one more of the guides available to any future beneficiary of the 7
th
Framework Programme, andwhich can be found at the following webaddress: http://cordis.europa.eu/fp7/find-doc_en.html. We would also like to remind participants that a FP7 Helpdesk web service has been set-up toanswer all questions related to FP7-related issues. This helpdesk is available at the followingaddress: http://ec.europa.eu/research/enquiries 
 
 3 
TABLE OF CONTENTS
PART 1: FP7 GRANT AGREEMENT - CORE
.................................
6
Article 5 of ECGA – Maximum financial contribution of [the Union] [Euratom]
.6Article 5.1 of ECGA – The Financial Contribution of [the Union] [Euratom]6Article 5.2 of ECGA – Financial content of Annex I to ECGA6
Article 5.3 of ECGA – Bank account8
Article 6 –Pre-financing
.........................................................................................................8Concept and calculation of the pre-financing (+ Article II.6 of ECGA)8
Contribution to the Guarantee Fund (+ Article II.20 of ECGA)9
Article 7 of ECGA – Special clauses
................................................................................10
PART 2: FP7 GRANT AGREEMENT – ANNEX II – GENERALCONDITIONS
........................................................................................
Article II.1 of ECGA – Definitions – No financial issues
...........................................11
PART "A": IMPLEMENTATION OF THE PROJECT
...................
11
SECTION 1: GENERAL PRINCIPLES
..............................................
Article II.2 of ECGA – Organisation of the consortium and role of coordinator 
..11Can these coordination tasks be performed by other beneficiaries/third parties?11
Can part of the management tasks be performed by other beneficiaries?11
Can there be a scientific coordinator different from the Coordinator?11
Can a financially weak legal entity be coordinator of a project?12
Article II.3 of ECGA – Specific performance obligations of each beneficiary –  No financial issues
.................................................................................................................13
SECTION 2: REPORTING AND PAYMENTS
.................................
13
Article II.4 of ECGA – Reports and deliverables
..........................................................13Articles II.4.1, II.3.3, and II.4.5
II.4.8 of ECGA13
Article II.4.4 of ECGA – Certificate on the financial statements and certificate on the methodology13
 
Article II.5 of ECGA – Approval of reports and deliverables, time-limit for  payments
...................................................................................................................................23Article II.5.1 – Approval of reports and deliverables at the end of each reporting period23
Article II.6 of ECGA – Payment modalities
...................................................................23Article II.6.1.a) – Pre-financing at the start of the project23

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