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Table Of Contents

Chapter 1: Introduction
Chapter 2: Public Procurement Responsibility
2.1 RWANDA PUBLIC PROCUREMENT AUTHORITY (RPPA)
2.2 PROCURING ENTITY
Chapter 3: Procurement Policy/Guidelines/Principles
Chapter 4: Procurement Planning and Budgeting
4.1 Annual Procurement Plan
4.2 Procurement Plan Preparation
4.3 Issuing of Procurement Notices
4 .4 Design of Contract Packages
Chapter 5: Procurement Processing – Step by Step
5.1 INTRODUCTION
5.3 Preparation of Bidding Documents
5.4 Notification and Advertising
5.5 BID CLARIFICATION, AMENDMENT, EXTENSION AND CANCELLATION
5.6 BIDDING PROCESS
5.7 Evaluation of tenders
5.8 Post Qualification
5.9 Evaluation Award Recommendation
5.10 Award of Contract, Performance Security and Contract Signing
5.11 Advance Payment and Security
5.12 Publication of Award Results
Works
5.13 Procurement timing
5.14 Technical Specifications
5.15 Preparation of Bidding Documents
5.16 Notification and advertising
5. 17 Bid clarification, amendment, extension and cancellation
5.18 Bidding process
5.19 Evaluation of tenders
5.20 Post Qualification
5.25 Insurance for works
Consultant Services
5.26 Terms of Reference (TOR)
5.27 Request for Expressions of Interest (Advertisement or Notification)
5.28 Short listing and expressions of interest
5.29 Request for proposals
5.30 Selection method and criteria
5.31 Evaluation of technical proposals
5.32 Evaluation of financial proposals
5.33 Negotiations with selected consultant
5.34 Notification and Publication of tender award
5.35 Guarantee for tenders of consultancy services
QCBS Selection Cycle
C6 – Consultant Services Selection Chart
Chapter 6: Procurement Methods
6.1 Open Competitive Bidding
6.2 Request for Quotations
6.3 Single-source procurement/Direct contracting
6.4 Restricted tendering
6.5 Force Account
6.6 Community Participation
6.7 Quality and Cost Based Selection (QCBS)
6.8 Quality Based Selection (QBS)
6.9 Least Cost Selection (LCS)
6.10 Consultant’s Qualifications Selection (CQS)
6.11 Individual Consultant Selection (IC)
6.12 Fixed Budget Selection (FBS)
6.13 Single Source Selection (SSS)
Chapter 7: Contract Management
7.1 General
7.2 Pre-Shipment Inspection of Goods
7.3 Before accepting the consignment:
7.4 Payment of Goods
7.5 Payment by Letter of Credit
7.6 Contract Supervision
7.7 Payment for Works
7.8 Payment for Services
7.9 Prompt Payments
7.10 Contract Performance
7.12 Termination of the Contract
7.13 Contract Amendment
Chapter 8: Procurement Reporting, Monitoring and Evaluation
8.1 Monitoring by RPPA
8.2 Procurement Reporting
8.3 Procurement Monitoring and Evaluation
8.4 Procuring Entity
Chapter 9: Communication and Records Management
9.1 Communications
9.2 Records Management
9.3 Record Management System
9.4 Procurement Unit Records Management
Chapter 10: Complaints, Appeals and Review Panel
10.1 The Right to Review
10.2 Request for Review
10.3 Suspension of Procurement Proceedings
10.4 Review by the Procuring Entity(PPL Article 69)
10.5 Review by Independent Review Panels (PPL Article 70)
10.6 Providing documents related to the tender
10.7 Remedies (PPL Article 71)
10.8 Decision by the Independent Review Panel
10.9 Publication of the decisions of the Independent Review Panel
Chapter 11: Procurement Review/Audit
11.1 The Process and Objectives of Procurement Review
11.2 Review of a Procurement File
11.3 Procurement Process Distortions
11.4 Physical Inspections
Chapter 12: Code of Ethics in Public Procurement
Section 1. Purpose of Code
Section 2. Definitions
Section 3. Application of the Code
Section 4. Principles, values and conduct
4.1 Guiding Principles
4.2 Ethical Values
4.3 Obligations of public agent
Section 5. Incompatibilities, prohibitions and conflict of interest
5.1 Prohibitions
5.2 Improper inducement
5.3 Entertainment and Hospitality
5.4 Fraudulent Practices
5.5 Conflict of interest
5.6 Impartiality
5.7 Gifts
5.8 Professional Secrecy
5.9 Procurement Information
5.10 Public Property
5.11 Fairness in tender process
Section 6 Sanctions for Violations
6.1 Sanctions to Public agents
6.2 Sanctions to Bidders
6.3 Right to defense
6.4 Categories of sanctions
6.7 Administrative Appeal
Chapter 13: Guide to Bidders or Consultants
13.1 Purpose of Guide
13.2 Bidders bidding for Goods and Works
13.3 Consultants bidding for Assignments
ANNEXES
A. Law on public procurement
B. Law establishing RPPA
C. Procurement regulations
D. Thresholds
E. Standard bidding documents
F. Ministry of finance and economic planning circulars
G. Rwanda Public Procurement Authority circulars
Circular to all public procuring entities
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User Guide Rppa

User Guide Rppa

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Published by: Uwizeyimana Emmanuel on May 17, 2011
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11/13/2012

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