Visioning Committee Minutes May 16th 2011

Present Laura, Wendy, Sean / absent Lisa, John, Toma, Mary

Call to order 9:10 a.m.

Terms of reference /committee housekeeping

Sean agreed to act as secretary. Visioning Committee agreed to have 1 representative to attend PAC
meetings, and notify PAC of membership changes.

Survey Discussion a bit more work on the clarity of Q and A regarding who is the target audience

It was agreed that the parents of elementary-school-aged and younger kids are the target of survey.

Committee agreed that onus is on population to show up educated and to read up on links attached to
survey and read up on blog.

Laura to send Wendy links to “multi-disciplinary” definition for the survey.

Motion carried to have print-outs of blog material, minutes, and material from relevant web-sites in a
binder at School. Members of committee will pass along info to Janice at school to leave in a binder

Distribution of survey discussed and following resolution passed, Janice to pass along link to parents by
email and paper copies to those that do not have email.

Sean to contact Alex to pass along to preschoolers and Alex and Wendy to give Melisande and Sylvie
paper copies and website info to distribute to the preschoolers.

Sean and Lisa to follow up on phone tree to make sure Visioning committee receives responses to
survey.

Prep for Sherry’s talk. Childcare confirmed, Laura to confirm payment, will it be coming from PAC and
be reimbursed via “budget” to school board.

Patti confirmed as facilitator, Sean and Lisa to take minutes for Q and A, Laura to take notes on Sherry’s
presentation

Communications / Blog agreed to get the final minutes of all meetings onto the blog. Sean to follow up
with Lisa and Mary for May 2nd minutes and pass along to Laura to finalize. Sean and Laura to pass along
all minutes to Katarina to post. Also agreed that each document we send to blog for posting is also sent
to Janice to print off and add to Visioning binder

Community Consultation and Education further meeting with community was discussed with no date
confirmed but mid-June was agreed.

Sean to contact Riane to see if her group with the kid’s ideas could be shown via video at this meeting.
Consultation plan for transition Laura suggested 3 levels of consultation 1) public forums
(communitymeetings), 2) committees, 3) working groups to work on Ad Hoc basis to help further design
structure of program, staffing administration of mentors etc.

It was agreed that Laura would check with Jeff Hopkins regarding the process so “we do not have to
reinvent the wheel”

New Business no new business

Meeting adjourned 10:20 am

Next meeting TBA