SOFTWARE REQUIREMENT SPECIFICATION

OF

MICRO FINANCE SOLUTIONS

 INDEX
1. Introduction
1.1 Target Customer
1.2 Administration
1.3 Functioning
2. Objectives
3. Advantage and disadvantages
4. Features
5. Project Scope
5.1 Benefits
5.2 Goals
6. Requirements and Analysis
6.1 Login Form
6.2 Customer Entry form
6.3 Terms and Conditions Form
6.4 Cover sheet Form
6.5 Customer Approval Form
6.6 Loan Issue Form
6.7 Loan Closing/ Collection Form
6.8 Reports
7. Non Requirement Analysis
7.1 Security Requirement
7.2 Safety Requirement
7.3 Efficiency
7.4 Timing Requirement
8. Tools and Technology
9. Designing
9.1 DFD
9.2 E-R Diagram
9.3 Use Case Diagram

10. Database
 INTRODUCTION
Micro Finance solution is a software developed for handling the transaction of loan providing
organization. The organization focus on providing loan to its customer without the processing overhead
of producing formalities for accruing the loan amount , which is followed in other general loan providing
banks.

The facility of organization include providing of loan , charging interest , penalties in case of
failure of payment of installment.

 Target Customers
The target customer of this organization are the people having daily income of about Rs.100 to
Rs. 500.Due to certain events these people may require money in bulk amount . These events may be
an accident , a sudden ceremony or education etc . And because of very low income these people
require loan.

 Administration
The administration group of the organization comprises of four members. These patrners
invested Rs. 25,000 each. (i.e) Rs. 1,00,000.as the capital in the business.

Among the partners –

1. One is responsible for the marketing and advertisement of the organization as well as for
the authentication of the customers.
2. One of them is an educated person and handles all the accounts of the business and keeps
records of all the collections done and profit earned.
3. One is responsible for the recovery to be made in case of bad debt.
4. And the last one is the financer who invests all the money which the business demands
beyond the capital amount .
  Functioning

The Process grows as –

 Entering the details in the Database .

 Deciding the amount of loans to be provided.

 Duration of the loan.

 Installment to be paid.

 Mode of payment of the installments.

The finance system basically reduce the complexicity of the functioning of the organization as
the turnover turns to be around Rs. 1,00,000 per day.

With the advertisement of the business the transactions become more complex and this
software helps executing them efficiently.
 Objectives
1. The main objectives is to omit the processing overhead of producing formalities for loan
acquirement in any bank or similar ,which for a lower middle class man become a financial as
well as procedural burden.
2. The daily payment scheme gives a convenient option to the customer for repayment of the loan
amount along with the interest and penalties if any.
3. The software provides transparency of the transactions and the total collections per day to give
clear view of the profit and loss.
4. It helps in managing the number of customer and their loan details.
5. It gives details of regular installments to be paid by the customer .
6. Proper and accurate calculation of the penalties and interest charged.
 Advantages and Disadvantages
The use of this software leads to several advantages and disadvantages in concerned organization.

Advantages

 The overhead of customer for formalities id reduced.

 Relief for the target customer as because of easy repayment policies.
 Beneficial for the organization as well as the daily – installment give options to the
organization to give loans through the money collected even when the capital amount is
over which is a profit to the organization.

Disadvantages
 As per the policies proper authentication of the customer is not done which increase the
possibilities of defaulters.
 Proper distribution of work is not achieved , as because all the work load is indirectly on
the administrators, weather it is payment of salaries of employees or profit estimation.
 Cost incurred in training the receptionist or evevn other employees to work according to
the policies.
 The loan amount for the customers is limited as per their daily income.
 Features
It has the following features –

1. Reduced risk of defaulters in the business.

2. Well described expenses and losses incurred in the processing of the business.
3. Well maintained customer details and retrieval of information for reference.
4. Accurate estimation customer details and retrieval of information for reference.
5. Accurate estimation of losses and calculation of profit made on per day basis for efficient
business advancement and growth.
6. Retrieval of information on one click and thus transparency in the proceedings.
7. Proper details of the guarantor so as for avoiding bad debts.
 Project Scope
Benefits

 It reduces complexity of working.

 Reduce work load for the employees .
 Proper distribution of work lad between the administration group and the employees.
 Effective business policies.

Goals

 The goal is to make the business smooth and more feasible to carryout.
 To increase the total turnover of the business and also to increase the profit.
 To make loans acquiring easy for the lower – middle class man.
 To reduce problem of formalities for the customer.
 To reduce risks of bad debt and defaulters.
 Requirement and Analysis
According to the business problem , following things may require.

1. Login form :- This will provide user (Admin / Accountant / Collector) to login the system .This
form contains the following fields :
a. User Id - Alpha Numeric.
b. Password – Alpha Numeric (Invisible).
c. Buttons – Login / reset.

After Login user will get the screen according to their role.

2. Customer Entry Form :- This form will provide the facility to enter the customer information in
the system. This form contains following section with different fields.
a. Basic Information System.
i. First Name.
ii. Last Name
iii. Date of Birth.
iv. Birth Place
v. Father Name
vi. Qualification
b. Address Information.
c. Phone information
i. Contact No.
d. Reference Information.
i. Reference Name
ii. Reference Number
e. Income details .
i. Daily Income
ii. Occupation / Source of Income
f. Loan Information
i. Amount of Loan
ii. Duration of Loan.
iii. Purpose of Loan.
g. Guarantor Information
i. Guarantor Name
ii. Guarantor Contact Number
iii. Guarantor Occupation.
h. Default Information
i. Defaulter Name
ii. Defaulter ‘s Account No
 iii. Default Amount
i. Buttons –Save As Draft , Cancel.
3. Term and Conditions Form :-
a. Term and Condition will be displayed in not editable mode.
b. Buttons – Agree , Not Agree.
4. Cover Sheet Forms :-
a. Cover sheet –Text box.
b. Buttons- Submit.
5. Customer Approval Form :-In this form all user related information will be displayed in view
following field.
a. Approval Amount
b. Approval Load Duration
c. Remark
d. Buttons –Approval / Decline.
6. Loan Issue Form :-This form will display customer details, Approved loan details with following
field
a. Issued Amount
b. Issue Date
c. Issue Time
d. Issued By
7. Interest Collection