System Analysis & Design

System Analysis & Design
SYSTEM ANALYSIS
IDENTIFICATION OF NEED:-
INTODUCTION:- Defining a problem clearly is a step stone to its solution .In

case of information system ,before designing ,it is necessary to understand the
system clearly and concisely as regard to the working of the system and
loopholes of the existing system so as improve the overall efficiency of the
system.
.
EXISTING SYSTEM:- In the existing management system in different
organizations
kept its records in flats files and whole system was handled manually .Different
files were used to keep track of the different kind of information like sale
,purchase & billing etc .All processes are handled manually.
LIMITATION AND DEMERITS OF EXISTING SYSTEM:- The existing system

lived of its life .In this ever changing environment everybody or everything has
to change according ,to time or else they would be thrown away from the
system .when everything ,in this world is computerizing, to make it more
effective and easy to handle then why not existing system. The existing system
is running, on the flat file therefore records are huge and difficult to handle .An
enquiry about any information is received late. All the concerned file have to be
opened to give the required information. The main problem in existing manual
system can be summarized as below:
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MANUAL SYSTEM:- The manual system of data entry & report generation was
very slow and susceptible to human errors leading ,to loss of valid time &
memory.
NO CHECK ON VALIDATION:- The validation check was almost absent and

that led to the presence of wrong data and there by there was lots of errors in
selection.
PROPOSED SYSTEM:- A computer base management system for monitoring of

different activity like Sales ,Purchase, Stock , Billing in view of user
requirement .The existing system which was manual and keeping the records in
flat files was to be computerized .The proposed system can be divided into
following parts:
AUTHORIZATION MODULE:- This will check for authentic users.
SALES MODULE:- This module will handle all the activities of SALES process.
PURCHASE MODULE :- This module will handle PURCHASE.
STOCK MODULE:- This will keep record of STOCK.
REPORT MODULE:- This will generate reports by taking information from

different modules.
ADVANTAGES OF THE PROPOSED SYSTEM :- The advantages of proposed
system can be summarized as below:
(1) The new system will developed in RDBMS concept making it compatible
with the user requirement. As a result there will be minimum redundancy
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of data and large amount of data can be stored in the database without
any storage problem.
(2) The response time information retrieval will reduced to negligible and the
processing time require for retrieving, the desired information from different
table is less.
(3) Reports can be generated quickly for effective decision making and up-to-
date information are available and answers to queries are also provided
instantly.
REQUIREMENT ANALYSIS:-
This activity is of heart of system analysis. Requirement analysis relies on the

fact finding techniques such as interview Questionnaires, record inspection and
onsite observation. Requirement definition involves study of current system to
find out how it works and what the areas that need improvement requirement
definition is features that must be included in a system study .it may include a
way of capturing data, processing data, controlling a business activity or
supporting managements. Requirement analysis forms the core of the system
analysis process using a variety of tools and skills the system and documents its
features for further analysis requirement investigation relies very heavily on fact
finding techniques.
In the proposed system the techniques used were interviews, record inspection
and observation interviewing techniques can be used to collect the information
from individuals or from groups. The presence of experienced analyst in fact
finding groups are a boon experience from previous studied can help in
investigation of area that would otherwise go unnoticed by an in experienced
analyst. Having the expertise background to know what question to ask or which
aspect of problem to investigation the process of requirement analysis become
fruitful.
PRELIMINARY INVESTIGATION:-
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The purpose of the preliminary investigation is to evaluate project requests. It is

not a design study nor does it include the collection of details to describe the
business system in all respect. Rather it is the collecting of information that helps
committee members to evaluate the merits of the project request and make an
informed judgment about the feasibility of the proposed project.
Analysts working in the preliminary investigation should accomplish the following

activities:
• Clarify and understand the project request.
• Determine the size of the project.
• Assess the cost and benefits of alternative approaches.
• Determine the technical and operational feasibility of alternative
approaches.
• Report the findings to management, with recommendations
outlining the acceptance or rejection of the project.
The data that the analysts collect during preliminary investigations are gathered
through three primary methods: reviewing organization documents, on-site
observations, conducting interviews.
A) CONDUCTING INTERVIEWS:- Interviews techniques can be used to collect

the information from the individual or group to find out the problem of existing
system or to extract new ideas thoughts regarding ,the purposed system .during
development of this system a number interview were conducted know about the
company policies.
B) REVIEWING ORGANIZATION DOCUMENTS:- Existing system procedure

manual illustrate the format and function of various aspects of existing system.
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C) ON SITE OBSERVATION:- This information gathering approach gets as close

as possible to real system under study in the natural work environments vital
information regarding the existing was gathered through this approach.
FEASIBILITY STUDY
The concept of feasibility is to determine whether or not a project is worth doing. The
process followed in making this determination is called feasibility study. Once it has been
determined that a project is feasible, the system analyst can go ahead and prepare the
project specification which finalizes project requirements.
Types of feasibility
1. Technical Feasibility
2. Operational Feasibility
3. Economic Feasibility
4. Social Feasibility
5. Management Feasibility
6. Legal Feasibility
7. Time Feasibility
Here we describe only few of these in detail: -
1. TECHNICAL FEASIBILITY
This is concerned with specifying equipment and software that will successfully satisfy
the user requirement. Technical needs of the system include: -
 Facility to produce outputs in a given time

 Response time under certain conditions
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 Ability to process a certain volume of transaction at a particular period

 Facility to communicate data to distant location
In examining technical feasibility, configuration of the system is given more importance

than the actual make of hardware. Configuration should give the complete picture about
the system’s requirements: how many workstations are required, how these units are
interconnected so that they could operate and communicate smoothly. What speeds of
input and output should be achieved at particular quality of printing. The computers are
easily available in almost all the places, even in villages. The hardware needed to carry
out this project includes workstations with 512 MB of RAM and 80 GB HDD. The
software needed to carry out this project includes Java as front end and Access as
backend. So the technology required to carry out the project is easily available and
affordable, hence this project is technically feasible. Due to all these reasons
implementation of such system becomes not only feasible but reputed to the organization.
2. OPERATIONAL FEASIBILITY
This is mainly related to human organization and political aspects. The points to be
considered are:
 What changes will be brought with the system?

 What organizational structures are disturbed?
 What new skills will be required? Do the existing staff members have these skills? If
not, can they be trained in due course of time.
This feasibility study is carried out by a small group of people who are familiar with
information system techniques, who understand the parts of business that are relevant to
the project and are skilled in system analysis and design process. This project is not
developed just for fun. They are developed on demand of the organization for which the
system is being developed. Therefore the chances of resistance from the centre staff is
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almost nil. Any disturbance to the organization if occurs will be advantageous to the
organization. Also the time required carrying out a transaction will be reduced to a large
extent, which will make the staff and others happy and cheerful. The operators now will
be able to service more customers and Staff members than before in the same time
period. There is no need to recruit new staff to operate the system. The existing staff of
the company can be trained to interact with the system, which is a GUI, based software
and is easy to use. Hence the project is operationally feasible.
3. ECONOMIC FEASIBILITY
Economic analysis is the most frequently used technique for evaluating the effectiveness
of a proposed system. More commonly known as cost-benefit analysis; the procedure is
to determine the benefits and savings that are expected from a proposed system and
compare them with costs. If benefits outweigh costs, a decision is taken to design and
implement the system.
Software & Hardware Interfaces…….
Software Interface
Front End- Java
Back End- Ms-Access
Operating System-Windows 95/98/NT/2000
Hardware Interface
Processor --- P3
Memory --- 64 MB RAM
Hard disk -- 10GB
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SOFTWARE REQIUREMENT SPECIFICATION
PURPOSE OF SRS:-
The purpose of this document is to:
• document the different business process of department ,in detail.
• document the business requirement clearly in a concise and easily
understood manner to business/end user.
• serve as baseline for validation and verification .
• serve as a baseline document for development team.
• serve as a basis for future enhancements.
SCOPE OF SRS:- The document covers the detailed description of the different
process .The details include:
• Description of process.
• Proposed process model.
• Assumptions dependencies and constraints.
External Interface Requirements:-

Software Interface
Front End- Java
Back End- Ms-Access
Operating System-Windows 95/98/NT/2000
Hardware Interface
Processor – Any Pentium Class PC
Memory - 64 MB RAM
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DETAILED LIFE CYCLE OF THE PROJECT:
REALIZATION OF PROBLEM:
The present day organization work can be classified in two forms, one is the
manual system and other one is the integrated computerized system.
In manual system all work are done manually on paper. Lots of paper work is
been done in order to enter new item’s records. The data which manual
system has in common has to be provided separately to different departments
resulting in lots of inter-departmental paper work and also simultaneous
updating of records is almost impossible.
Integrated systems essentially product data, each element of which is stored at
the point of generation thereby minimizing inter-departmental paper work.
Afterwards it is only a process of manipulation and consolidation to convert it
to any form desired by the users. Their design and development takes much
longer than the corresponding activities for the manual systems but their long-
term benefits more than compensate for the additional overheads.
RECOMMENDATION AND CONCLUSION:

The existing system cannot meet the department requirements, as the changes
are major. In manual system it is hard and tedious to maintain the huge
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records. Hence it was decided that a new system, customized for sale and
purchase of products, should be developed.
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OVERVIEW OF THE SYSTEM:
The software maintains all the product detail of company
There is data entry screens, and queries in this system. The system has the
facility of system-generated codes and has a lot of validation checks to ensure
the accuracy of data. Entries are made in the databases.
The problem is to maintain various databases, which record relevant and up-
to-date information. Maintenance of database includes operations like
addition of new record groups, modify existing records, etc.
It is very important to ensure that the data entered is correct and hence
validations are to be incorporated. Answers to various queries should be
provided quickly.
Most important of all is, the time involved in generating reports should be cut
down drastically by making various phases of process quicker and correct.
There should be provision of locking the records in multi-user environment to
avoid confusion and simultaneous updating of the same record.
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PROPOSED METHODS/ STEPS TO SOLVE THE PROBLEM:
The following approach was followed in development of the system:
Proper data entry modules are developed which make it easier for the user to
enter data and ensure the validity of data. Facility for the updating of
information should be there. All data entry screens should have the same
look. The information would be maintained in an unambiguous and uniform
way. The system would facilitate the Answering of various queries. The
queries would be answered promptly and correctly so satisfy information
requirements. The system would provide for re-indexing of Databases. The
system would have security features. Permission of different operations
would be given to different persons depending on their roles.
DETAILED DESCRIPTION OF THE PROBLEM:
Retail Management System is a package of keeping details of the products &
inventory etc; it greatly reduces the work of maintaining the records.
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Data validations are at the time of data entry, which minimizes the errors. The
data integrity is maintained even at the database level so it is almost
impossible to input data, which doesn't follow integrity rules. Data is entered
through various screens available to the user. This data is stored in the
system, processed and made available in various report formats.
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SYSTEM DESIGN
System design phase is a transition from user oriented document (system
proposal) to a document oriented to programmers or database personnel. This is
the pivot point in system development life cycle. The design is a solution, a “how
to” approach compared to analysis, a “what is” orientation.
The design phase focuses on the detailed implementation of the system

recommended in the feasibility study. Emphasis is on translating performance
specifications into design specification. System design is carried out mainly in
two phases-Logical and Physical design.
 LOGICAL DESIGN:- For a candidate system DFD describes inputs(source),

outputs(destination), database(data stores) and procedures(data flows) all in
a format which meets the user requirements. The Logical system design
mainly concentrates on the user needs on various level of detail that
determines the information flow and the required data resources.
The design covers the following:-
• REVIEWS THE CURRENT PHYSICAL SYSTEM:-

This consists of specifying data flows, file content volumes,
Frequencies etc.
• PREPARE THE OUTPUT SPECIFICATIONS:-

This process determines the format, content and frequency of reports,
Including terminal specifications and locations.
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• PREPARE INPUT SPECIFICATIONS:-

By this process the input format, content and most of the functions are
specified.
This includes determining the flow of the documents from the input data
source to
The actual location.
• PREPARE EDIT, SECURITY AND CONTROL SPECIFICATIONS:-

This includes specifying the rules for edit , corrections, backup
Procedures and the controls that ensures processing and file integrity.
• SPECIFIES THE IMPLEMENTATION PLAN AND BENEFITS:-

This includes cost evaluation process, target dates, benefits from the
system and system constraints.
 PHYSICAL DESIGN:- This phase produces the working system by defining

the design specifications that tell programmers exactly what the system must
do, performs the necessary calculations through the existing file or database,
produces the report on hard copy or displays it on a screen.
Physical design consists of the following:-
∗ Design the physical system:-

• Specifying input output media.
• Design the database and specify backup procedures.
• Design physical information flow through the system.
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∗ Plan system implementation:-

• Prepare a conversion schedule and a target date.
• Determine training procedures, courses and timetable.
∗ Devise a test and implementation plan and specify any new
∗ hardware and software.
∗ Update benefits, costs, conversion date and system constraints
∗ (legal, financial, hardware etc.)
 OBJECTIVES OF THE DESIGN:- Whenever an old system fails or

do not work up to it’s specifications, a new set of objectives has to
be achieved and new procedures have to be selected and
implemented. The following points were kept in mind while
designing the new system:
∗ The system should be user friendly.
∗ Data entry and on-line data editing through well laid out screen format.
∗ Data validation whenever necessary to ensure correctness of input data.
∗ Data security should be taken care of.
GRAPHICAL TOOLS:-
1.) CONTEXT DIAGRAM:- The top level diagram is often called a context
analysis diagram. It consists a single process, but it plays a very important role in
studying the current system. This gives just an overview of the proposed system.
The context analysis diagram defines the environment of the system that will be
studied in the sense that it determines the boundaries between the different
modules. Anything that is not inside the process identified in the context diagram
will not be the part of the system study.
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ER-Diagram of RMS
itemname
itemcode
price
Master
stockinhand
M
purchasedate
av
H
e
1
RMS
1 1
Item_des
itemcod c
e
M
e
ad
M N_O_I_S
Made
C_Name
Bill_no Sale
1
Tot_price
Date
Unit_pric
itemcode itemname e
M
Unit_price
Purchase
18
qty
Total_price
hiredate
source
GENERAL ANALYSIS DIAGRAM FOR STORE MANAGEMENT
SALE
PURCHASE
User Identity
STORE
DIALY REPORT MANAGE STOCK
MENT
SYSTEM
STOCK IN BILLING
Searching
HAND
DATA FLOW DIAGRAM (DFD):- This is the graphical tool in hands of system
analyst being a pictorial representation of fact regarding the flow of information or
transformation .
A data flow diagram (DFD) shows the flow of data through a system .The system
may be organization a manual procedure, a software system a mechanical
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system, hardware system ,or any combination of these .A data flow diagrams
shows the movements of data through the different process in the system .
A data flow diagram might represent data flow between individual statement or
blocks of statement in routine .unlike flow charts ,data flow diagram do not
indicates decision logic or condition under which various processing nodes in the
diagrams might be activated.
It provides an overview of major decomposition of the system .The graphical
representation called bubble chart can be expanded to a hierarchy of diagrams
giving more and more detail.
DFD FOR SECURITY PROCESS
Login
Authentic
Get user user
Name & Check user
password
Invalid
User or
password
Message
For invalid
user
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REPORT GENERATION PROCESS

SALES
FORMS REPORT
REPORT
GENERATIO
N
PROCESS
STOCK PURCHASE
REPORT REPORT
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STRUCTURE OF PURCHASE TABLE:-
DESCRIPTION: This table keeps all the general information of the PURCHASE
Field Name Type
----------------------------------------------------- -------- ------------------------------------
itemcode Number
itemname Text
quantity Number
hiredate Date/Time
unit_price Number
total_price Number
source Text
STRUCTURE OF MASTER TABLE:
DESCRIPTION: This table keeps all the details.
Field Name Type
----------------------------------------------------- -------- ------------------------------------
itemcode NUMBER
itemname TEXT
purchasedate Date/Time
stockinhand NUMBER
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price NUMBER
STRUCTURE OF JOB_SALE TABLE:-
DESCRIPTION: This table keeps all the information regarding SALES.
Field Name Type
----------------------------------------------------- -------- ------------------------------------
itemcode NUMBER
ITEM_DESC TEXT
no_of_item_sold NUMBER
date DATE
cust_name TEXT
bill_no NUMBER
unit_price NUMBER
tot_price NUMBER
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SCREEN LAYOUTS & DESIGN
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if username & password valid
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Product Info Form
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Purchase Master Form
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Sale Master Form
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Purchase Report
29
Sale Report
30
Purchase Report Order by Product code
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Product Report Order by Product date
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Sale Report Order by Bill No
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Sale Report Order by Date
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Help
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SYSTEM TESTING & IMPLEMENTATION
INTRODUCTION:
System testing is a very much essential before actual implementation of the

system. All kinds of error and incompatibility must be removed before it is ready
for user acceptance testing. If all parts of the system are correct, then only the
system objective is successfully achieved.
First test of the system is to see whether it produce correct output or not. No
other test can be more crucial than this. Some of the tests, which have been
performed, are given below.
VOLUME TESTING:
In this test, we create as many records as would normally be required to verify
the proper functioning of the hardware and the Software. The user is asked to
provide test data for volume testing. In the system, a huge number of records
were being tested and the test output shows that the system can holds an
amount of data required by the firm.
STRESS TESTI NG:

The stress testing is to provide that the system does not malfunction under peak
loads.
RECOVERY TESTING:
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A forced system failure is induced to test back-up recovery procedure for the
integrating files. Inaccurate data are entered to see how the system response in
term of error deduction and production, related to files integrity.
UNIT TESTING:
Unit testing focuses on verification effort on the smallest unit of software

designed i.e. the modules. Using the detail design description as a guide,
important control paths are tested to uncover the error within the scope of the
modules. The relative complexity of the test and uncover the error within the
scope of the modules. The relative complexity of the test and uncovered error is
limited by the constraint scope establish scope establish for unit testing.
The user tested each data entering test data. Few error and faults that were
found at the time of data entry were removed.
INTEGRATION TESTING:
Integration testing is technique for constructing the program structure while at the
same time conducting the test error associated with it. The objective is to take
unit-tested module and build a program structure that has been dictated by
design.
In this phase the user enters series of test data and tests the entire software
module. As there is some relation between module the user tests the software to
see whether all the relation was satisfied or not.
USABILITY DOCUMENTATION AND PROCEDURE:

The usability test verifies the friendly nature of the system. It also tests whether
an unknown user can handle the system failure or not. The crucial phase of the
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system life cycle is the successful implementation of the new system design into
operation. This involve creating computer compatible flies , training of the staff
who will operate the system and installing before the system is set up for running.
TESTING OF INDIVIDUAL PROGRAMS:

Each program completed during the programming development stage was
tested at the time of coding, and necessary changes were made to make sure
that the program is working properly. For example the procedure development in
the authorization module for testing authentic user is as follows which is fired as
soon as the user enters his password in the Operating Screen of The Expense
Information System.
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CONCLUSION & FUTURE SCOPE
The efficiency and performed of any organization can be improved by

streamlining the information and by quick decision making at all levels. This helps
in improving the overall performance of the organization.
In this project work I have tried to develop a new system which monitors all the
STORE activities, provides timely reports to the management to take effective
decisions.
Through the system has been tested with taking dummy data and built according
to proposed structure, it can be used by any type of organization.
Currently two modules PURCHASE & SALES has been tested and implemented.
The database files and their format can be more generalized to include other
activities like training, promotion, appraisals, transfer, etc with addition of forms
and code to make it a full-fledged information system monitoring all the activities
of a STORE.
In future this software can be updated to make it a complete client-server

application. In future the inputs will be given to the system by using barcode
reader, scanner, internet etc.
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CODING
import java.awt.*;
import java.awt.event.*;
public class dialog11 extends Frame
{
Container f1;
CheckboxGroup b = new CheckboxGroup();
Checkbox r1 = new Checkbox("Sort By Date",b,true);
Checkbox r2 = new Checkbox("Sort By Bill No",b,false);
Checkbox r3 = new Checkbox("Sort By Product Code",b,false);
Checkbox r4 = new Checkbox("Sort By Product Name",b,false);
public static void main(String args[])

{
dialog11 f = new dialog11();
}
public dialog11()
{
super("Status Sales Report");
setLayout(null);
//setSize(400,300);
Button b1 = new Button("Ok");
Button b2 = new Button("Cancel");
r1.setBounds(20,30,190,30);
r2.setBounds(20,60,190,30);
r3.setBounds(20,90,200,30);
r4.setBounds(20,120,200,30);
b1.setBounds(20,150,100,30);
b2.setBounds(120,150,100,30);
r1.setForeground(Color.black);
setBackground(new Color(142,175,251));
b1.setBackground(new Color(245,160,120));
r1.setFont(new Font("Times new Roman",1,16));

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b1.setFont(new Font("Times new Roman",1,20));

b2.setFont(new Font("Times new Roman",1,20));
add(b1);
add(b2);
add(r1);
add(r2);
add(r3);
add(r4);
show();
pack();
b1.addActionListener(new ButtonHandler());
addWindowListener(new WindowEventHandler());
}
class ButtonHandler implements ActionListener
{
public void actionPerformed(ActionEvent ev)
{
String s=ev.getActionCommand();
if(s=="Ok" && r1.getState())
{
OrderDate1_2 d = new OrderDate1_2();
hide();
}
else if(s=="Ok" && r2.getState())
{
OrderDate1_3 m1 = new OrderDate1_3();
hide();
}
{
OrderDate1 o = new OrderDate1();
hide();
}
{
OrderDate1_1 o = new OrderDate1_1();
hide();
}
else hide();
}
}
class WindowEventHandler extends WindowAdapter
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{
public void windowClosing(WindowEvent e)
{
hide();
}
}
}
import java.awt.*;
import java.sql.*;
import java.util.*;
import javax.swing.*;
import javax.swing.event.*;
public class Mast2 extends JFrame
{
Container f;
Dialog d;
Mast2 mm;
Font fo = new Font("Courier New",1,17);
JTextField t1 = new JTextField(10);

JLabel l1 = new JLabel("Prod Code :");
JLabel l2 = new JLabel("Prod Name :");
JLabel l3 = new JLabel("Prod Date :");
JLabel l4 = new JLabel("Stock in Hand :");
JLabel l5 = new JLabel("Prod Price :");
JLabel l6 = new JLabel("Sale Price :");
Label l= new Label("Product Already Exists ");
JButton b3 = new JButton("Exit");
JButton bb1 = new JButton("First");
JButton bb2 = new JButton("Last");
JButton bb3 = new JButton("Prev.");
JButton bb4 = new JButton("Next");
String ic[],in[],pd[],sh[],pr[],tt[];
int x,i;
String driver,url;
Connection c;
Statement s,s1;
{
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Mast2 app = new Mast2();

}
public Mast2()
{
super("Master");
i=0;
driver="sun.jdbc.odbc.JdbcOdbcDriver";
url="jdbc:odbc:lib";
l.setFont(new Font("Times New Roman",1,26));
bb1.setBackground(new Color(200,255,200));
b3.setForeground(Color.black);
bb1.setForeground(Color.black);
t1.setBackground(Color.white);
t1.setForeground(new Color(0,91,0));
l1.setForeground(Color.black);
l1.setFont(fo);
l2.setFont(fo);
l3.setFont(fo);
l4.setFont(fo);
l5.setFont(fo);
l6.setFont(fo);
bb1.setFont(fo);
bb2.setFont(fo);
bb3.setFont(fo);
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bb4.setFont(fo);
b3.setFont(fo);
t1.setFont(fo);
t2.setFont(fo);
t3.setFont(fo);
t4.setFont(fo);
t5.setFont(fo);
t6.setFont(fo);
bb1.addActionListener(new ButtonHandler());
t1.addFocusListener(new FocusAdapter()
{
public void focusGained(FocusEvent e)
{
setTitle("Master");
t1.setText("");
t2.setText("");
t3.setText("");
t4.setText("");
t5.setText("");
t6.setText("");
}/*to validate that item code should be numeric*/

public void focusLost(FocusEvent e1)
{
}
});
f=getContentPane();
f.setLayout(null);
f.setBackground(new Color(255,255,202));
l1.setBounds(60,50,170,30);
l2.setBounds(60,100,170,30);
l3.setBounds(60,150,170,30);
l4.setBounds(60,200,170,30);
l5.setBounds(60,250,170,30);
l6.setBounds(60,300,170,30);
t1.setBounds(220,50,100,30);
t2.setBounds(220,100,200,30);
t3.setBounds(220,150,180,30);
t4.setBounds(220,200,80,30);
t5.setBounds(220,250,100,30);
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t6.setBounds(220,300,100,30);
b3.setBounds(150,380,120,30);
bb1.setBounds(470,50,115,30);
bb2.setBounds(470,130,115,30);
bb3.setBounds(470,210,115,30);
bb4.setBounds(470,290,115,30);
f.add(l1);
f.add(l2);
f.add(l3);
f.add(l4);
f.add(l5);
f.add(l6);
f.add(t1);
t1.setToolTipText("Enter Product Code");
f.add(t2);
t2.setToolTipText("Enter Product Name ");
f.add(t3);
t3.setToolTipText("Enter Procurement Date(dd/mm/yyyy)");
f.add(t4);
t4.setToolTipText("Enter Stock in Hand ");
f.add(t5);
t5.setToolTipText("Enter Price ");
f.add(t6);
b3.setToolTipText("Click here to cancel data");
f.add(b3);
b3.setToolTipText("Click here to the unload current form");
f.add(bb1);
bb1.setToolTipText("Click here to view the First Record");
f.add(bb2);
bb2.setToolTipText("Click here to view the Last Record");
f.add(bb3);
bb3.setToolTipText("Click here to view the Prev Record");
f.add(bb4);
bb4.setToolTipText("Click here ot view the Next Record");
pack();
rec();
}
/*checks whether item code already exists*/
boolean checkRec(String xx)
{
int x1=0;
try
{
Class.forName(driver);
c=DriverManager.getConnection(url);
45
s1 = c.createStatement();
s1.executeQuery("select * from master where itemcode="+xx);
ResultSet rs1 = s1.getResultSet();
if(rs1!=null)
{
while(rs1.next())
{
if(xx.equals(rs1.getString(1)))
x1=1;
}
}
}
catch(Exception e){System.out.println("--> "+e);}
if(x1==1)
return(true);
else
return(false);
}/*stores the records in array*/
boolean rec()
{
try
{
s = c.createStatement();
s.execute("select * from master ORDER BY itemcode");
ResultSet rs = s.getResultSet();
ic = new String[300];
in = new String[300];
pd = new String[300];
sh = new String[300];
pr = new String[300];
tt = new String[300];
while(rs.next())
{
ic[i]=rs.getString(1);
in[i]=rs.getString(2);
String ss = rs.getString(3);
// for Date Column
char arr[]=new char[10];
arr[0]=ss.charAt(8);
46
ss = new String(arr);
pd[i]=ss;
sh[i]=rs.getString(4);
pr[i]=rs.getString(5);
x=i;
i++;
}
}
catch(Exception e){}
return(true);
}/*shows records in textfield & calculates the sale price*/
void showRec(int a)
{
t1.setText(ic[a]);
t2.setText(in[a]);
t3.setText(pd[a]);
t4.setText(sh[a]);
t5.setText(pr[a]);
double f = Double.valueOf(pr[a]).doubleValue();
f=f+(f*.10);
t6.setText(""+f);
}
{
{
if(s=="Exit")
{
int x = JOptionPane.showConfirmDialog(Mast2.this,"A r e y o u s u r e
y o u w a n t t o E x i t ! "," C o n f i r m a t i o
n",JOptionPane.WARNING_MESSAGE,JOptionPane.YES_NO_OPTION);
if(x==0)
hide() ;
}
if(s.equals("Next"))
{
x++;
if(x>=i)
47
{
x=i-1;
JOptionPane.showMessageDialog(Mast2.this,"I t i s t h e L a s t R e
c o r d . . . ","Data Validation",JOptionPane.WARNING_MESSAGE);
}
showRec(x);
}
if(s.equals("Prev."))
{
x--;
if(x<=0)
{
x=0;
JOptionPane.showMessageDialog(Mast2.this,"I t i s t h e F i r s t R
e c o r d . . . ","Data Validation",JOptionPane.WARNING_MESSAGE);
}
showRec(x);
}
if(s.equals("First"))
{
x=0;
showRec(x);
}
if(s.equals("Last"))
{
x=i-1;
showRec(x);
}
}
}
{
{
hide();
}
}
}
48
import java.awt.*;
import java.applet.*;
public class MenuApp extends Frame implements ActionListener

{
MenuBar mb;
Menu m1,m2,m3;
MenuItem i1,i2,i3,i4,i5,i6,i7,i8,i9,i10;
Toolkit toolkit;
Image im;
Button b1 = new Button("M a s t e r F o r m");
Button b2 = new Button("P u r c h a s e F o r m");
Button b3 = new Button("S a l e F o r m");
Button b4 = new Button("P u r c h a s e R e p o r t ");
Button b5 = new Button("S a l e R e p o r t ");
public MenuApp()
{
super("Retail Management System");
setup();
setLayout(null);
b1.setForeground(Color.blue);
b1.setBounds(200,150,360,50);
b2.setBounds(200,220,360,50);
b3.setBounds(200,290,360,50);
b4.setBounds(200,360,360,50);
b5.setBounds(200,430,360,50);
b1.setFont(fo);
b2.setFont(fo);
b3.setFont(fo);
b4.setFont(fo);
b5.setFont(fo);
add(b1);
49
add(b2);
add(b3);
add(b4);
add(b5);
addWindowListener(new WindowAdapter()
{
{
setVisible(false);
}
});
}
void setup()
{ mb = new MenuBar();
m1 = new Menu("File");
m2 = new Menu("Reports");
m3 = new Menu("Help");
i1 = new MenuItem("Master");
i2 = new MenuItem("Procurement");
i3 = new MenuItem("Sale");
i4 = new MenuItem("Exit");
i7 = new MenuItem("Sales Report");
i8 = new MenuItem("About");
i10 = new MenuItem("Purchase Report");
i1.addActionListener(this);
b1.addActionListener(this);
m1.add(i1);
m1.add(i2);
m1.add(i3);
m1.add(i4);
m2.add(i7);
m3.add(i8);
m2.add(i10);
50
mb.add(m1);
mb.add(m2);
mb.add(m3);
setMenuBar(mb);
toolkit = getToolkit();
im = toolkit.getImage("disney2.jpg");
}
public void actionPerformed(ActionEvent e)
{
Object o = e.getSource();
if(o==i1 || o==b1 )
{
Mast2 m= new Mast2();
m.setSize(780,580);
m.show();
}
if(o==i2 || o==b2)
{
Purc p= new Purc();
p.setSize(780,580);
p.show();
}
if(o==i3 || o==b3)
{
Sale s= new Sale();
s.setSize(780,580);
s.show();
}
if(o==i4)
{
setVisible(false);
}
if(o==i7 || o==b5)
{
dialog11 mm= new dialog11();
mm.setBounds(200,150,300,200);
}
if(o==i8)
{
Help m4= new Help();
}
if(o==i10 || o==b4)
{
dialog12 mm1= new dialog12();
mm1.setBounds(200,150,300,200);
51
}
}
public static void main(String aa[])
{
MenuApp a = new MenuApp();
}
}
52
import java.awt.*;
class MyDialog1 extends Dialog implements ActionListener
{
Button b,b1;
Label l;
Font f;
int x;
public MyDialog1(Frame ff,String str,String label)
{
super(ff,str,true);
b = new Button("Yes");
b1 = new Button("No");
f = new Font("Times new Roman",1,20);
b.setForeground(Color.black);
b.setBackground(new Color(0,54,108));
b.setFont(f);
b.addActionListener(this);
b1.setFont(f);
l= new Label(" X !. "+label);
l.setFont(new Font("Times New Roman",1,23));
l.setBackground(Color.gray);
l.setForeground(new Color(0,0,64));
l.setBounds(5,30,455,70);
b.setBounds(105,120,85,40);
b1.setBounds(260,120,85,40);
setLayout(null);
setBackground(Color.gray);
add(l);
add(b);
add(b1);
setBounds(150,180,465,200);
setResizable(false);
setVisible(true);
}
{
if(o==b)
{
setVisible(false);
x=1;
53
}
if(o==b1)
{
setVisible(false);
x=0;
}
}
public int retu()
{
return(x);
}import java.awt.*;
import java.sql.*;
import java.util.*;
public class OdName extends Frame implements ActionListener
{
MenuBar mb;
Menu m1;
MenuItem i1,i2;
ScrollPane s;
TextPanel t1;
Toolkit tool;
PrintJob pj;
public OdName()
{
super("Report Order by Item Name");
mb = new MenuBar();
i2 = new MenuItem("Print");
m1.add(i2);
m1.add(i1);
mb.add(m1);
tool=getToolkit();
setMenuBar(mb);
s = new ScrollPane(ScrollPane.SCROLLBARS_ALWAYS);
t1 = new TextPanel();
s.add(t1);
add(s);
setSize(640,450);
setVisible(true);
{
54

{
setVisible(false);
}
});
}
{
if(o==i1)
setVisible(false);
if(o==i2)
{
Properties prop = new Properties();
pj = tool.getPrintJob(OdName.this,"Hello",prop);
if(pj!=null)
{
t1.printAll(pj.getGraphics());
pj.end();
}
}
}
{
OdName p = new OdName();
}
}
class TextPanel extends Canvas
{
public Dimension getPreferredSize()
{
return new Dimension(800, 800);
}
public void paint (Graphics g)
{
int x=100,y=80;
try
{
String driver,url;
Connection c=DriverManager.getConnection(url);
Statement s = c.createStatement();
s.executeQuery("select * from master order by itemname");
ResultSet r=s.getResultSet();
55
ResultSetMetaData rmeta = r.getMetaData();

int numColumns=rmeta.getColumnCount();
g.setFont(new Font("Times new Roman",3,34));
g.setColor(Color.green);
g.drawString("Retail Management System Report",30,30);
g.drawLine(30,40,510,40);
setBackground(Color.pink);
g.setColor(Color.red);
g.drawString("S.No.",20,80);
for(int i=1;i<=numColumns;++i)
{
g.drawString(rmeta.getColumnName(i),x,y);
x+=100;
}
int xx=1;
g.setColor(Color.blue);
while(r.next())
{
x=100;
y+=20;
g.drawString(xx+" . ",25,y);
xx++;
{
String ss=r.getString(i);
if(i==3)
{
char a[]=new char[10];
a[0]=ss.charAt(8);
a[1]=ss.charAt(9);
a[2]=ss.charAt(7);
a[3]=ss.charAt(5);
a[4]=ss.charAt(6);
a[5]=ss.charAt(4);
a[6]=ss.charAt(0);
a[7]=ss.charAt(1);
a[8]=ss.charAt(2);
a[9]=ss.charAt(3);
ss = new String(a);
}
g.drawString(ss,x,y);
x+=100;
}
}
}
56

}
}
import java.awt.*;
import java.sql.*;
import java.util.*;
public class OdQuan extends Frame implements ActionListener
{
MenuBar mb;
Menu m1;
MenuItem i1,i2;
ScrollPane s;
TextPanel t1;
Toolkit tool;
PrintJob pj;
public OdQuan()
{
super("Report Order by Quantity");
mb = new MenuBar();
m1.add(i2);
m1.add(i1);
mb.add(m1);
tool=getToolkit();
setMenuBar(mb);
t1 = new TextPanel();
s.add(t1);
add(s);
setSize(640,450);
setVisible(true);
{
{
setVisible(false);
}
});
}
57

{
if(o==i1)
setVisible(false);
if(o==i2)
{
pj = tool.getPrintJob(OdQuan.this,"Hello",prop);
if(pj!=null)
{
pj.end();
}
}
}
{
OdQuan p = new OdQuan();
}
}
class TextPanel extends Canvas
{
{
}
public void paint (Graphics g)
{
int x=100,y=80;
try
{
String driver,url;
s.execute("select * from master order by stockinhand");
g.setColor(Color.green);
g.drawString("Retail Management System Report",30,30);
g.drawLine(30,40,510,40);
58

setBackground(Color.pink);
{
g.drawString(rmeta.getColumnName(i),x,y);
x+=100;
}
int xx=1;
g.setColor(Color.blue);
while(r.next())
{
x=100;
y+=20;
xx++;
{
if(i==3)
{
a[0]=ss.charAt(8);
a[1]=ss.charAt(9);
a[2]=ss.charAt(7);
a[3]=ss.charAt(5);
a[4]=ss.charAt(6);
a[5]=ss.charAt(4);
a[6]=ss.charAt(0);
a[7]=ss.charAt(1);
a[8]=ss.charAt(2);
a[9]=ss.charAt(3);
ss = new String(a);
}
x+=100;
}
}
}
}
}
import java.awt.*;
import java.sql.*;
59
import java.util.*;
public class PRepo4 extends Frame implements ActionListener
{
MenuBar mb;
Menu m1;
MenuItem i1,i2;
ScrollPane s;
TextPanel9 t1;
Toolkit tool;
PrintJob pj;
public PRepo4()
{
super("Report Sorted by Item Desc.");
mb = new MenuBar();
m1.add(i2);
m1.add(i1);
mb.add(m1);
tool=getToolkit();
setMenuBar(mb);
t1 = new TextPanel9();
s.add(t1);
add(s);
setSize(780,580);
setVisible(true);
{
{
setVisible(false);
}
});
}
{
if(o==i1)
setVisible(false);
if(o==i2)
{
60

pj = tool.getPrintJob(PRepo4.this,"Hello",prop);
if(pj!=null)
{
pj.end();
}
}
repaint();
}
{
PRepo4 p = new PRepo4();
}
}
class TextPanel9 extends Canvas
{
{
}
public void paint(Graphics g)
{
int x=80,y=80;
try
{
String driver,url;
s.execute("select
itemname,itemcode,source,quantity,unit_price,total_price,hiredate from purchase
order by itemname");
g.drawString("Procurement Status Report by Product Desc .",30,30);
g.drawLine(30,40,730,40);
// setBackground(Color.pink);
61
{
String cap=rmeta.getColumnName(i);
g.drawString(cap,x,y);
if(i==1)
x+=120;
else
x+=100;
}
int xx=1;
g.setColor(Color.black);
while(r.next())
{
x=90;
y+=22;
xx++;
{
if(i==7)
{
a[0]=ss.charAt(8);
a[1]=ss.charAt(9);
a[2]=ss.charAt(7);
a[3]=ss.charAt(5);
a[4]=ss.charAt(6);
a[5]=ss.charAt(4);
a[6]=ss.charAt(0);
a[7]=ss.charAt(1);
a[8]=ss.charAt(2);
a[9]=ss.charAt(3);
ss = new String(a);
}
// System.out.print(ss);
if(i==1)
x=65;
if(i==1)x+=150;
else if(i==2)x+=70;
else if(i==3)x+=140;
else if(i==4)x+=105;
else if(i==5)x+=85;
62
else if(i==6)x+=90;
else if(i==7)x+=70;
else x+=110;
}
//System.out.println();
}
}
}
}
63
import java.awt.*;
import java.sql.*;
import java.util.*;
public class Purc extends JFrame
{
Container f;
JTextField t1 = new JTextField("0",10);
JLabel l3 = new JLabel("Quantity :");
JLabel l4 = new JLabel("Proc. Date:");
JLabel l5 = new JLabel("Unit Price:");
JLabel l6 = new JLabel("Tot Price :");
JLabel l7 = new JLabel("Source :");
JButton b1 = new JButton("Submit");
JButton b2 = new JButton("Cancel");
{
Purc app = new Purc();
}
public Purc()
{
super("Procurement");
b3.setBackground (new Color(208,208,255));
l1.setFont(fo);
l2.setFont(fo);
l3.setFont(fo);
l4.setFont(fo);
l5.setFont(fo);
l6.setFont(fo);
l7.setFont(fo);
b1.setFont(fo);
b2.setFont(fo);
64
b3.setFont(fo);
t1.setFont(fo);
t2.setFont(fo);
t3.setFont(fo);
t4.setFont(fo);
t5.setFont(fo);
t6.setFont(fo);
t7.setFont(fo);
t1.setForeground(Color.magenta);
{
public void focusLost(FocusEvent e)
{
String ss = t1.getText();
checkRec(ss);
}
});
{
{
double x = Double.valueOf(t3.getText()).doubleValue();
double y = Double.valueOf(t5.getText()).doubleValue();
t6.setText(""+(x*y));
}
});
f=getContentPane();
f.setLayout(null);
l1.setBounds(60,50,160,30);
l2.setBounds(60,100,160,30);
l3.setBounds(60,150,160,30);
l4.setBounds(60,200,160,30);
l5.setBounds(60,250,160,30);
l6.setBounds(60,300,160,30);
65
l7.setBounds(60,350,160,30);
t1.setBounds(210,50,70,30);
t2.setBounds(210,100,200,30);
t3.setBounds(210,150,100,30);
t4.setBounds(210,200,140,30);
t5.setBounds(210,250,90,30);
t6.setBounds(210,300,100,30);
t7.setBounds(210,350,180,30);
b1.setBounds(50,420,120,30);
b2.setBounds(190,420,105,30);
b3.setBounds(310,420,100,30);
f.add(l1);
f.add(l2);
f.add(l3);
f.add(l4);
f.add(l5);
f.add(l6);
f.add(l7);
f.add(t1);
t1.setToolTipText("Enter Product Code");
f.add(t2);
t2.setToolTipText("Enter Product Name");
f.add(t3);
t3.setToolTipText("Enter Quantity ");
f.add(t4);
t4.setToolTipText("Enter Proc Date(dd/mm/yyyy)");
f.add(t5);
t5.setToolTipText("Enter Unit Price ");
f.add(t6);
t6.setEditable(false);
f.add(t7);
t7.setEditable(true);
t7.setToolTipText("Enter source ");
f.add(b1);
b1.setToolTipText("Click here to submit data");
f.add(b2);
f.add(b3);
b3.setToolTipText("Click here to unload the current form");
pack();
}
void accessDB()
{
try
{
66
String driver,url;
Connection connection=DriverManager.getConnection(url);
Statement s,s1,s2,s3;
s= connection.createStatement();
String sql;
sql = "INSERT INTO purchase VALUES ("+t1.getText()+",'"+t2.getText()
+"'";
sql+=","+t3.getText()+",'"+t4.getText();
sql+="',"+t5.getText()+","+t6.getText();
sql+=",'"+t7.getText()+"')";
boolean hasResults = s.execute(sql);
s1= connection.createStatement();
boolean ss = s1.execute("select * from master where itemcode =

"+t1.getText());
if(ss==true)
{
int i= s2.executeUpdate("update master set
stockinhand=stockinhand+"+t3.getText()+",purchasedate='"+t4.getText()
+"',price="+t5.getText()+" where itemcode = "+t1.getText());
if(i==0)
{
s3.execute("INSERT INTO master VALUES("+t1.getText()
+",'"+t2.getText()+"','"+t4.getText()+"','"+t3.getText()+"',"+t5.getText()+")");
}
}
connection.close();
}
catch(Exception ex)
{
System.out.println("sanaman"+ex);
}
}
boolean checkRec(String xx)
{
int x1=0;
try
{
String driver,url;
67
Connection c1=DriverManager.getConnection(url);
Statement s3;
s3 = c1.createStatement();
s3.execute("select * from master where itemcode="+xx);
ResultSet rs1 = s3.getResultSet();
if(rs1!=null)
{
while(rs1.next())
{
if(xx.equals(rs1.getString(1)))
{
x1=1;
t2.setText(rs1.getString(2));
}
}
}
}
if(x1==1)
return(true);
else
return(false);
}

{
{
if(s=="Submit")
{
String ss = t1.getText();
boolean flag = checkRec(ss);
if(flag)
{
int x = JOptionPane.showConfirmDialog(Purc.this,"Prod. Already
Exists,Want to Cont..."," C o n f i r m a t i o
if(x==0)
{
accessDB();
t1.setText("");
t2.setText("");
t3.setText("");
t4.setText("");
68
t5.setText("");
t6.setText("");
t7.setText("");
}
else if(x==1)
{
t1.setText("");
t2.setText("");
t3.setText("");
t4.setText("");
t5.setText("");
t6.setText("");
t7.setText("");
}
}
else
{
accessDB();
t1.setText("");
t2.setText("");
t3.setText("");
t4.setText("");
t5.setText("");
t6.setText("");
t7.setText("");
}
}
if(s=="Exit")
{
int x = JOptionPane.showConfirmDialog(Purc.this,"A r e y o u s u r e y
o u w a n t t o E x i t ! "," C o n f i r m a t i o
if(x==0)
hide() ;
}
if(s=="Cancel")
{
t1.setText(" ");
t2.setText(" ");
t3.setText(" ");
t4.setText(" ");
t5.setText(" ");
t6.setText(" ");
t7.setText(" ");
69
}
}
}
{
{
hide();
}
}
}
import java.awt.*;
import java.sql.*;
import java.util.*;
public class Sale extends JFrame
{
int index;
Container f;
int i,x;
String driver,url;
Connection c;
Statement s,s1;
String rr1[],rr2[],rr3[],rr4[],rr5[],rr6[],rr7[],rr8[];
boolean flag = false;
boolean flag1 = false;
String data[];
JList t1;


JLabel l3 = new JLabel("No of item:");
JLabel l4 = new JLabel("Date :");
70
JLabel l5 = new JLabel("Cust name :");

JLabel l6 = new JLabel("Bill no :");
JLabel l7 = new JLabel("Unit Price:");
JLabel l8 = new JLabel("Tot Price :");
JButton b1 = new JButton("Submit");

JButton b2 = new JButton("Cancel");
JButton bb1 = new JButton("First");
JButton bb2 = new JButton("Last");
JButton bb3 = new JButton("Prev.");
JButton bb4 = new JButton("Next");
{
Sale app = new Sale();
}
public Sale()
{
super("Sale");
x=0;
i=0;
l1.setFont(fo);
l2.setFont(fo);
l3.setFont(fo);
l4.setFont(fo);
l5.setFont(fo);
l6.setFont(fo);
l7.setFont(fo);
l8.setFont(fo);
bb1.setFont(fo);
bb2.setFont(fo);
bb3.setFont(fo);
bb4.setFont(fo);
b1.setFont(fo);
b2.setFont(fo);
b3.setFont(fo);
t2.setFont(fo);
t3.setFont(fo);
t4.setFont(fo);
t5.setFont(fo);
t6.setFont(fo);
t7.setFont(fo);
t8.setFont(fo);
71
t1 = new JList(data);
t1.setFont(fo);
checkRec3();
t1=new JList(data);
{
{
String ss=(String)t1.getSelectedValue();
checkRec4(ss);
rec();
}
});
{/*for quantity sold*/
public void focusLost(FocusEvent e1)
{
72
int cc=0;
String y1 = t2.getText();
for(int i=0;i<y1.length();i++)
{
int c = (int)y1.charAt(i);
if(c<48 || c>=57)
cc=1;
}
if(cc==1)
{
JOptionPane.showMessageDialog(Sale.this,"Please Enter Only 0 to 9
Number ....","Data Validation",JOptionPane.WARNING_MESSAGE);
}
else
{
String ss=(String)t1.getSelectedValue();
checkRec2(ss);
// System.out.println(ss);
}
}
});
JScrollPane sc=new JScrollPane(t1);
f=getContentPane();
f.setLayout(null);
l1.setBounds(100,50,160,30);
l2.setBounds(100,100,160,30);
l3.setBounds(100,150,160,30);
l4.setBounds(100,200,160,30);
l5.setBounds(100,250,160,30);
l6.setBounds(100,300,160,30);
l7.setBounds(100,350,160,30);
l8.setBounds(100,400,160,30);
sc.setBounds(235,50,80,25);
t8.setBounds(235,100,200,30);
t2.setBounds(235,150,100,30);
t3.setBounds(235,200,140,30);
t4.setBounds(235,250,200,30);
t5.setBounds(235,300,100,30);
t6.setBounds(235,350,100,30);
t7.setBounds(235,400,120,30);
b1.setBounds(50,460,100,30);
b2.setBounds(170,460,100,30);
73
b3.setBounds(290,460,100,30);
bb1.setBounds(530,120,120,35);
bb2.setBounds(530,190,120,35);
bb3.setBounds(530,260,120,35);
bb4.setBounds(530,330,120,35);
f.add(l1);
f.add(l2);
f.add(l3);
f.add(l4);
f.add(l5);
f.add(l6);
f.add(l7);
f.add(l8);
f.add(sc);
t1.setToolTipText("Product Code");
f.add(t2);
t2.setToolTipText("Enter Product sold");
f.add(t3);
t3.setToolTipText("Enter Date");
f.add(t4);
t4.setToolTipText("Enter Customer name");
f.add(t5);
t5.setToolTipText("Bill no");
f.add(t6);
t6.setToolTipText("Unit price");
f.add(t7);
t7.setToolTipText("Total price");
f.add(t8);
t8.setToolTipText("Product Name");
f.add(b1);
b1.setToolTipText("Click here to submit data");
f.add(b2);
f.add(b3);
b3.setToolTipText("Click here to unload the current form");
f.add(bb1);
bb1.setToolTipText("Click here to view the First Record");
f.add(bb2);
bb2.setToolTipText("Click here to view the Last Record");
f.add(bb3);
bb3.setToolTipText("Click here to view the Prev Record");
f.add(bb4);
74
bb4.setToolTipText("Click here to view the Next Record");

pack();
setSize(800,600);
show();
rec();
t5.setText(""+index);
}
void accessDB()/*to insert data into DB*/
{
try
{
String driver,url;
s=c.createStatement();
String sql;
sql = "INSERT INTO sale VALUES ("+(String)t1.getSelectedValue()
+",'"+t8.getText()+"',"+t2.getText()+","+"'"+t3.getText()+"','"+t4.getText()
+"',"+t5.getText()+","+t6.getText()+","+t7.getText()+")";
boolean hasResults = s.execute(sql);
int i= s.executeUpdate("update master set
stockinhand=stockinhand-"+t2.getText()+" where itemcode = "+
(String)t1.getSelectedValue());
c.close();
}
catch(Exception ex)
{
}
}
//to put itemcode in the listbox

void checkRec3()
{
try
{
String driver,url;
s1.execute("select itemcode from master");
ResultSet r = s1.getResultSet();
75
if(r!=null)
{
int counts=rmeta.getColumnCount();
data = new String[200];
int oo=0;
while(r.next())
{
data[oo]=r.getString(1);
// System.out.println(data[oo]);
oo++;
}
t1=new JList(data);
t1.setVisibleRowCount(2);
}
}
}/*for getting tot price & sale price*/
void checkRec2(String xx)
{
try
{
s1.execute("select * from master");
ResultSet rs = s1.getResultSet();
if(rs!=null)
{
while(rs.next())
{
if(rs.getString(1).equals(xx))
{
double ff = Double.valueOf(rs.getString(5)).doubleValue();
ff=ff*.10+ff;
t6.setText(""+ff);
float tot = Float.valueOf(t2.getText()).floatValue();
t7.setText(""+tot*ff);
}
}
}
}
java.util.Date date = new java.util.Date();
t3.setText(date.getDate()+"/"+(date.getMonth()+1)+"/2008");
76
}/*for getting item namr*/

void checkRec4(String xx)
{
try
{
java.util.Date date = new java.util.Date();
t3.setText(date.getDate()+"/"+(date.getMonth()+1)+"/2008");
String driver,url;
s1.execute("select Itemname from master where itemcode="+xx);
if(rs!=null)
{
while(rs.next())
{
t8.setText(rs.getString(1));
}
}
}
}/*for putting limitations on sold quantity*/
boolean checkRec1(String xx)
{
int x=0;
try
{
s1.execute("select stockinhand from master where itemcode="+xx);
if(rs!=null)
{
while(rs.next())
{
int sc=Integer.parseInt(rs.getString(1));
if(sc<=10)
{
x=1;
}
if(sc<=Integer.parseInt(t2.getText()))
77
flag1=true;
else
flag1=false;
}
}
}
if(x==1)
return(true);
else
return(false);
}/*to put records in array & getting the bill no.*/
boolean rec()
{
i=0;
x=0;
index=1;
try
{
s = c.createStatement();
s.execute("select * from sale ORDER BY bill_No");
ResultSet rs = s.getResultSet();
rr1 = new String[300];
while(rs.next())
{
index++;
rr1[i]=rs.getString(1);
// for Date Column
String ss = rs.getString(4);
char arr[]=new char[10];
78
arr[2]='/';
arr[5]='/';
ss = new String(arr);
rr4[i]=ss;
x=i;
i++;
}
}
catch(Exception e){System.out.println(" --> "+e);}
return(true);
}/*to show records in the textfields*/
void showRec(int a)
{
t1.setSelectedValue(rr1[a],true);
t2.setText(rr3[a]);
t3.setText(rr4[a]);
t4.setText(rr5[a]);
t5.setText(rr6[a]);
t6.setText(rr7[a]);
t7.setText(rr8[a]);
t8.setText(rr2[a]);
}
{
{
if(s=="Submit")
{
String ss = (String)t1.getSelectedValue();
boolean fla1 = checkRec1(ss);
if(fla1)
{
79
MyDialog d = new MyDialog(Sale.this,"Data Validation","Cannot Sell as

Instock<10 units");
d.setVisible(false);
}
if(flag1)
{
MyDialog d = new MyDialog(Sale.this,"Data Validation","Cannot
Sell as Instock<Items to be Sold....");
d.setVisible(false);
}
else
{
accessDB();
rec();
t2.setText("");
t3.setText("");
t4.setText("");
t6.setText("");
t7.setText("");
t8.setText("");
}
}
if(s=="Exit")
{
int x = JOptionPane.showConfirmDialog(Sale.this,"A r e y o u s u r e y
o u w a n t t o E x i t ! "," C o n f i r m a t i o
if(x==0)
hide() ;
}
if(s=="Cancel")
{
t2.setText("");
t3.setText("");
t4.setText("");
t5.setText("");
t6.setText("");
t7.setText("");
t8.setText("");
}
if(s.equals("Next"))
{
x++;
80
if(x>=i)
{
x=i-1;
JOptionPane.showMessageDialog(Sale.this,"I t i s t h e L a s t R e c
o r d . . . ","Data Validation",JOptionPane.WARNING_MESSAGE);
}
showRec(x);
}
if(s.equals("Prev."))
{
x--;
if(x<=0)
{
x=0;
JOptionPane.showMessageDialog(Sale.this,"I t i s t h e F i r s t R e
c o r d . . . ","Data Validation",JOptionPane.WARNING_MESSAGE);
}
showRec(x);
}
if(s.equals("First"))
{
x=0;
showRec(x);
}
if(s.equals("Last"))
{
x=i-1;
showRec(x);
}
}
}
{
{
setVisible(true);
}
}
import java.awt.*;
public class Welc extends Frame implements ActionListener
{
81
Toolkit t;
Image im;
Label l1,l2,l3,l4,l5;
TextField t1,t2;
Font f;
Button b1,b2;
Welc()
{
super("WELCOME TO RETAIL MANAGEMENT SYSTEM");
l1=new Label("Login ID ");
l2=new Label("Password.");
l3=new Label("Developed by : Juhi Parmar, Prachi Saraswat and
Abhishek Jagga");
l4=new Label("MCA IV Semester");
l5=new Label("IMs, Ghaziabad");
t1 = new TextField(20);
t2 = new TextField(20);
b1 = new Button("Enter");
b2 = new Button("Cancel");
t2.setEchoChar('*');
f = new Font("Courier New",1,18);
l1.setForeground(Color.red);
l2.setForeground(Color.red);
t1.setForeground(Color.black);
t2.setForeground(Color.black);
b1.setForeground(Color.red);
b2.setForeground(Color.red);
//setBackground(Color.pink);
l1.setFont(f);
l2.setFont(f);
t1.setFont(f);
t2.setFont(f);
b1.setFont(f);
b2.setFont(f);
l3.setFont(f);
l4.setFont(f);
l5.setFont(f);
82
l1.setBounds(220,270,80,30);
l2.setBounds(220,330,100,30);
l3.setBounds(50,450,800,30);
l4.setBounds(310,490,400,30);
l5.setBounds(160,520,700,30);
t1.setBounds(350,270,200,30);
t2.setBounds(350,330,150,30);
b1.setBounds(270,390,100,30);
b2.setBounds(390,390,100,30);
setLayout(null);
add(l1);
add(l2);
add(l3);
add(l4);
add(t1);
add(t2);
add(b1);
add(b2);
add(l5);
t = getToolkit();
im = t.getImage("visacard.jpg");
setSize(800,600);
setVisible(true);
{
{
System.exit(0);
}
});
}
{
if(o==b1)
{
String ss=t2.getText();
String login=t1.getText();
if(!login.equalsIgnoreCase("amit"))
{
JOptionPane.showMessageDialog(Welc.this,"I n v a l i d L o g i n . . .
C l i c k O K "," A c c e s s D e n i e d ",JOptionPane.WARNING_MESSAGE);
}
else if(!ss.equalsIgnoreCase("babu"))
{
83
JOptionPane.showMessageDialog(Welc.this,"I n v a l i d P a s s w o
r d . . . C l i c k O K "," A c c e s s D e n i e d
",JOptionPane.WARNING_MESSAGE);
}
if((ss.equalsIgnoreCase("babu"))&&(login.equalsIgnoreCase("amit")))
{
MenuApp aa = new MenuApp();
aa.setSize(780,570);
aa.setVisible(true);
hide();
}
}
else if(o==b2)
{
int x = JOptionPane.showConfirmDialog(Welc.this,"A r e y o u s u r e
y o u w a n t t o E x i t ! "," C o n f i r m a t i o
if(x==0)
{
hide() ;
System.exit(0);
}
}
}
public void paint(Graphics g)// = getGraphics();
{
g.drawImage(im,180,110,500,100,this);
}
{
Welc w = new Welc();
}
84
REFERENCES
1. Java
BalaGru Swamy
BPB Publications.
2. DataBase System Concept

Henry F. Korth
Mc. Graw Hill Publications.
3. Fundamentals of Database System

Elmasri / Navate
Addison Wesley Publications.
4. Introduction to Sql and pl-sql

Ivan Bayross
5. An Integrated Approach to Software Engineering

Pankaj Jalote (2nd edition)
Narosa Publications.
6. Software Engineering ,A Practitioner’s Approach

Roger S. Pressman (fifth edition)
McGraw-Hill International Editions.
7. System Analysis and Design

Elias M. Awad
Galgotia Publications(p) Ltd.
8. COMPLETE REFERENCE OF JAVA
9. Orreilley Book of java
85

System Analysis &amp; Design

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System Analysis &amp; Design

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System Analysis & Design

INTODUCTION:- Defining a problem clearly is a step stone to its solution .In

LIMITATION AND DEMERITS OF EXISTING SYSTEM:- The existing system

NO CHECK ON VALIDATION:- The validation check was almost absent and

PROPOSED SYSTEM:- A computer base management system for monitoring of

AUTHORIZATION MODULE:- This will check for authentic users.

PURCHASE MODULE :- This module will handle PURCHASE.

STOCK MODULE:- This will keep record of STOCK.

REPORT MODULE:- This will generate reports by taking information from

ADVANTAGES OF THE PROPOSED SYSTEM :- The advantages of proposed

system can be summarized as below:

This activity is of heart of system analysis. Requirement analysis relies on the

The purpose of the preliminary investigation is to evaluate project requests. It is

Analysts working in the preliminary investigation should accomplish the following

A) CONDUCTING INTERVIEWS:- Interviews techniques can be used to collect

B) REVIEWING ORGANIZATION DOCUMENTS:- Existing system procedure

C) ON SITE OBSERVATION:- This information gathering approach gets as close

Here we describe only few of these in detail: -

 Facility to produce outputs in a given time

 Ability to process a certain volume of transaction at a particular period

In examining technical feasibility, configuration of the system is given more importance

 What changes will be brought with the system?

Software & Hardware Interfaces…….

SOFTWARE REQIUREMENT SPECIFICATION

External Interface Requirements:-

DETAILED LIFE CYCLE OF THE PROJECT:

manual system and other one is the integrated computerized system.

system has in common has to be provided separately to different departments

resulting in lots of inter-departmental paper work and also simultaneous

updating of records is almost impossible.

Integrated systems essentially product data, each element of which is stored at

the point of generation thereby minimizing inter-departmental paper work.

Afterwards it is only a process of manipulation and consolidation to convert it

term benefits more than compensate for the additional overheads.

RECOMMENDATION AND CONCLUSION:

OVERVIEW OF THE SYSTEM:

The software maintains all the product detail of company

facility of system-generated codes and has a lot of validation checks to ensure

the accuracy of data. Entries are made in the databases.

to-date information. Maintenance of database includes operations like

addition of new record groups, modify existing records, etc.

validations are to be incorporated. Answers to various queries should be

down drastically by making various phases of process quicker and correct.

There should be provision of locking the records in multi-user environment to

avoid confusion and simultaneous updating of the same record.

PROPOSED METHODS/ STEPS TO SOLVE THE PROBLEM:

The following approach was followed in development of the system:

look. The information would be maintained in an unambiguous and uniform

queries would be answered promptly and correctly so satisfy information

requirements. The system would provide for re-indexing of Databases. The

system would have security features. Permission of different operations

would be given to different persons depending on their roles.

DETAILED DESCRIPTION OF THE PROBLEM:

Retail Management System is a package of keeping details of the products &

inventory etc; it greatly reduces the work of maintaining the records.

data integrity is maintained even at the database level so it is almost

system, processed and made available in various report formats.

The design phase focuses on the detailed implementation of the system

 LOGICAL DESIGN:- For a candidate system DFD describes inputs(source),

• REVIEWS THE CURRENT PHYSICAL SYSTEM:-

• PREPARE THE OUTPUT SPECIFICATIONS:-

Including terminal specifications and locations.

• PREPARE INPUT SPECIFICATIONS:-

System Analysis & Design

System Analysis & Design

}/to validate that item code should be numeric/

}/for getting item namr/