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jobdesctemplate

jobdesctemplate

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Published by Asif Shaikh

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Published by: Asif Shaikh on Jun 20, 2011
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05/08/2014

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In an effort to further streamline the classification process, we have revised the job descriptiontemplate by re-ordering the sequence of some sections. These changes should enhance itsusefulness and make it easier to complete. While the descriptive information solicited willremain the same, these changes should result in a more abbreviated document.The major changes (highlighted in yellow on the template):
Added a section in the front of and within the template where employees andsupervisors can describe the changes that have taken place in the position. ThisSection is now designated “Section III. Reclassification Request.” The separate“Classification Request Form” is eliminated.
Placed the Major Functions (now Section IV) before the Classification Factors (nowV). The Major Functions section is the primary location for describing the position indetail. Our experience with the previous template showed that necessary informationwas either lacking, not sufficiently detailed, or duplicated, meaning more work for those preparing the template.
The section on supervisory responsibilities has been placed in an Addendum. Thissection is no longer a (useless) part of the submission of non-supervisory positions.
The ability to delete some instructions has been eliminated. This option wasinfrequently exercised, and ironically, created impediments to ease of use: the Word program does not handle this option well from a technical perspective.
Since this is now a Word document, you may add and delete as you need.1
 
JOB DESCRIPTION TEMPLATERev. 1 -- July 2006
I
. Instructions for Completing the Job Description Template
1.
Please use this template for all
newly written
job descriptions (including MSP), both new
positions
andreclassification requests.2.Please include information on all of the following factors:*
I.
Organization
Summary
II.
Position Summary--
purpose
of the position
III.
Reclassification Request
 —Describe the changes in the position since the last review.
IV.
Major functions
of the position (including “essential functions” according to ADA requirements)
V.
The
Classification Factors
of:
A.
Independence/Supervision Received
B.
Scope and Impact
C.
Problem-solving and Decision-making
VI.
Skills, abilities and knowledge
required to perform the work 
VII.
Signature page.
Employee, supervisor and department head should sign. If submitted electronically,check the box that a signed copy is on file in the department.*If a factor does not apply, please indicate “Not applicable.”3.If applicable, two additional sections should be completed:
i.
Addendum I
for supervisory positions
ii.
Addendum II
for positions proposed for IT titles (Computer Resource Specialists, Programmer/Analysts,Computing Resource Managers)4.In completing the template, please provide sufficient detail to respond to the questions. The format is notintended to limit the information you provide, though we encourage brevity in general and ask that “Major Functions” be limited to no more than two pages.5.The template incorporates the MSP factors of accountability (scope and impact, decision-making), knowledge,complexity, and innovation (both in problem-solving and decision-making). As a result the template may beused for MSP positions; no additional form is required.6.For professional research support positions, please complete the Staff Research Associate Questionnaire in lieuof this form.7.Please be sure to complete a Physical/Environmental/Mental Demands (PEM) Form.
8.
Include the department level
organization chart
and the unit which the position is part of. It should besufficiently detailed to reflect departmental structure and the position's relationship in the current organization.
Please make sure the position is clearly marked.
Show the names of employees in the unit, their payrolltitles, and their functional titles. If necessary, use one organizational chart for the people and an overlay for thefunctions.9.If the Template is being submitted for a reclassification request, please include a copy of the previous jobdescription. 
UC BerkeleyRev. 1 -- July 20062
 
JOB DESCRIPTION TEMPLATERev. 1 -- July 2006
UC BerkeleyRev. 1 -- July 20063

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