D O W N T O W N O A K L A N D A S S O C I A T I O N
388 19th Street
Oakland, California 94612Phone
510.238.1122
Fax 510.452.4530
mail@downtownoakland.org
www.downtownoakland.org
D
OWNTOWN
O
AKLAND
A
SSOCIATION
I
NTERIM
B
OARD OF
D
IRECTORS
S
EPTEMBER
22,
2009,
10:00
AM
300
L
AKESIDE
D
RIVE
-K
AISER
C
ENTER
,
2
ND
F
LOOR
C
ONFERENCE
R
OOM
Present: JC Wallace/SKS, Laurie Berberich/CAC, Aliza Gallo/City of Oakland, Martin Ward/OldOakland, David Goodman/Clorox, Paul Grafft/Shorenstein, CarmenSantisteban/Shorenstein, Lisa Rhine/Press Building, Chris Curtis/Metrovation, JoshMogubgab/CIM,Excused Absence: Mike McGuire/Calif. Capital Group, Martin Ward/Old Oakland, ScottStafford/CIMStaff: Marco Li Mandri/Executive Director, Steve Snider/Asst. District Manager, AndrewJones/District Services Coordinator, Elizabeth Clark/FABMinutes:Discussions Held and Decisions Made by the Interim Board of Directors
S
UBJECT
D
ISCUSSION
A
CTION
?
Introductions JC called the meeting to order at 10:10 a.m.
No Action Taken
Minutes of July 21,2009 Interim BoardmeetingThe minutes of the July 21, 2009 meeting werereviewed by the Interim Board.
JC moved and Laurie B.second the approval of theJuly 21
st
minutes. Themotion to approve theminutes was passedunanimously.
Annual Elections,report fromNominationsCommittee, processfor Annual meeting,At the last meeting, the Board had designatedthe Org Committee to serve in the capacity ofthe Nominations Committee
–
consistent withthe bylaws. Marco reviewed list of BoardNominations and presented reasons whyselection process is the first time and how this istesting the functionality of our bylaws. Hestated that once the Board had been seated,that we should have a bylaw review process tosee where improvements could be made tothe nominations/selection process. Discussionwas also held on how important it was tobalance the openness of the Board with theneed to meet quorum and that simplybecause someone wanted to be on the Board
Paul moved and Laurieseconded approval of therevised list of nominees.Once this list has beenapproved by the InterimBoard, the slate will bemailed out to all propertyowners who are eligiblebased upon their paymentinto the CBD. Boardmembers may also benominated from the floorat the October 7
th
meeting.The motion to adopt the listof revised nominees to the
2
did not mean they should necessarily beappointed
–
particularly if they had never attended any previous interim Board or Committee meetings. Discussion followed. Hethen explained the process for informing all ofthe property owners of the Election Meetingselection process at the October 7
th
meeting.Once the Board has been seated, their firstorder of business would be to elect the newofficers.Marco additionally pointed out that memberswho cannot make the meeting must contactstaff in advance to receive an excusedabsence. He will propose a policy that if amember has two
unexcused absences
in oneyear they are automatically off the Board.Marco then reviewed the nominations list andpointed out the alternates on the list. ChrisCurtis asked Marco if member can vote for both Directors if only one Director attends.Marco answered that this is not the bestapproach and explained Board members arenominated as individuals, not as a corporation.Marco also asked other members of the Boardwho had nominated more than two reps if thesecond rep could serve as a Board member,but the third rep serve as an alternate. Thiswould reduce the number of Board membersproposed for nomination to the Board andmake it easier to meet quorum.
Board was approvedunanimously.
Amending HardshipReimbursement policyto include time limitsfor applicationThe Hardship Reimbursement approval processfor Andrew Brog, Fred Brown were resolvedand the Youth Radio application is pending.Marco also reported that First PresbyterianChurch are has an application which has yetto be seen by the Org Committee because itexceeds the amount authorized by the Boardonce Youth Radio has been paid. As per Board policy, the Org. Committee reviewshardship applications and makesrecommendations to the Board. Marcorequested to know the desire of the Boardregarding the unresolved applications. Therewere comments expressing concern about notgranting hardship. There is an M.O.U. betweenYouth Radio and the CBD to provide mediaservices in lieu of assessment payment. Acheck has been cut to the County TaxCollector directly from the CBD to the County
to cover Youth Radio’s assessment fees. It was
stated that the DO Association should not set
Laurie Berberich movedand Carmen Santistebanseconded amending thenew Board Hardshipreimbursement policy. TheBoard approved theamendment unanimously.
3
this precedent for CBD paying beforestakeholders pay their taxes. Marco statedthat the payment directly to the County wasrequested by Youth Radio. Discussionfollowed. The Board asked staff to request thatY.R. first pay their taxes then CBD will reimburseY.R. with a check directly to Y.R. Furthermore,First Presbyterian, as all other applicants, mustadhere to Board policy and pay their assessments first if they wish to qualify for thehardship reimbursement policy. JC will work onElizabeth, our legal counsel, on doublechecking this policy and its implementation.Marco referred to pages in the Board packetregarding key issues of the CBD the HardshipReimbursement Policy particularly theimportance of time limitations which are 60days from assessment due date. If deadline ismissed stakeholder is not eligible. He wasrequested to amend this policy as per the OrgCommittee instructions.Financial report
—
Laurie Berberich andMarco Li MandriThe Interim Board reviewed the financial report.Financial situation is solid, but will be better once ATT assessment is paid in full.
JC Wallace moved toapprove YTD Financialreport. Laurie Berberichseconded the motion. Themotion to approve the YTDfinancial report wasapproved unanimously.
Outstanding ATTAssessmentsMarco and Aliza Gallo described the back inforth dialog between ATT Reps regarding their outstanding payment to the CBD. The amountoutstanding is almost $55,000. Originally, therewas confusion regarding the billing amountand the recipient of the billing, however thathas been resolved. By December, the secondinstallment of assessments will be due for thesecond year of services. Aliza stated that she isattempting to resolve this and they haverequested a payment schedule for both CBDs.Marco stated that that would not be an issuesince they are exempt from paying propertytaxes, but not assessments.Discussion followed
No action taken
Other Paul Grafft expressed concerns aboutBroadway Transit Shuttle from Joint Boardmeeting saying CBDs must have full Citysupport if they seek funding directly from theCBDs for the shuttle. JC Wallace stated thatCBD reps should meet directly with
No action taken
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