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SAC Minutes May 18 2011

SAC Minutes May 18 2011

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Published by: Staff Advisory Council at DU on Jun 24, 2011
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06/24/2011

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STAFF ADVISORY COUNCILMeeting May 18, 2011
Executive Committee Nicky Bruckhart, President,nbruckha@du.edu, x14241Saskia Sawyer, Vice President,Saskia.sawyer@du.edu, x12704Sarah Childs, Treasurer,Sarah.Childs@du.edu, x13501Kate Johnson, Webmaster,kate.johnson@du.edu, x16515Christa Bruning, Secretary,Christa.Bruning@du.edu, x13170Members in attendance:Kathy Aliaga, FacilitiesAshley Beaudry, The Women¶s College Nicky Bruckhart, Athletics and RecreationChrista Bruning, University CommunicationsJon Buckley, MME (SECS)Fay Coulouris, Learning Communities and Civic EngagementSarah Childs, Human ResourcesLisa Cox, Institutional Compliance and Internal AuditsLinda Daubers, Graduate School of Social Work Kris DeForest, Arts, Humanities and Social SciencesBecky Gonzalez, Bursar¶s OfficeMark Kintgen, Penrose LibraryTina Miller, University CollegeMarty Neary, DU BookstoreArianna Nowakowski, AHSS/Languages and LiteratureSamara Rasmussen, Graduate School of Professional PsychologySaskia Sawyer, University AdvancementThe meeting was called to order.1.
 
Introduction of the Council Members.2.
 
Guest speaker: Amy King ± Director, Human ResourcesLynette Woodbury, Executive Director, Total Rewards, Human Resources
H
R organizational chart
There have been some new departments created in HR and some name changes and staff changeswithin the new departments. HR has many strategic issues they will be working on over the nextyear. See included org chart at the end of the notes.
H
olidays/calendar on the
H
R website not matching
The actual holidays employees were given for the 2010/2011 winter break did not match whatwas posted on the website. There was no mal intent to the employees with the conflictinginformation. HR is working on cleaning up the language so there is no conflict. The newlanguage must be approved by the Board of Trustees.
 
When DU closes for winter break the last week of the year it is considered a secular holiday andis a cost savings to the University.A question was asked about what wording will be changed in the policy.Amy said they are looking at different options for wording to satisfy the holiday calendar and theacademic calendar, and to date did not have exact wording. The academic calendar plays a hugerole in the holiday calendar. In order to remain accredited there is a need to start the classes assoon as possible in January. HR does not set the academic calendar.There was some discussion about giving the employees December 24 off on the years when NewYear¶s Day falls on a weekend. For many it was perceived as a religious holiday so it wasdecided against.A question was asked why this information was never communicated to the staff.Amy was not sure why it wasn¶t but with the creation of the new Internal Communicationdepartment it will be from this point forward.
H
ow should it be documented when employees of areas that remain open take days off at alater time?
There are some departments who have to work because they are considered a 24/7 area of operation. These areas have a designated policy to follow when taking days off later to make upfor the days worked over winter break. HR recommends for exempt positions that divisions findanother day the employee can take off. HR can walk departments through how to do this.Another option is to credit vacation time. Contact HR for help with this.
360 reviews ±Why doesn¶t DU do this?
 We do not have that capability in the current system and it would cost more money to do this. If your division is interested contact Sharon Gable to help set that up.
Childcare ± Bright
H
orizons
Bright Horizons has been an option for three years and in that time has not been widely used. HR looked at the backup care plan and decided the amount of money spent on it and the lack of usewas not worth it. That money was put toward the healthcare plan instead to help keep costs lower for the next year.Another concern with Bright Horizons is there was only so many spots available per month andonce those are gone other employees could not receive the benefit. Since HR is not putting moremoney into the plan it was not feasible to keep it. HR is looking into other options. Theinformation was communicated to those currently signed up at the end of March; however, somedid not receive it. The information also went out to everyone during open enrollment and the benefits fair. The current contract for Bright Horizons runs through the end of June.

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