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Manual for Preparation of Cost Estimates & Related Documents

Manual for Preparation of Cost Estimates & Related Documents

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Cost Estimating & AE Evaluation Service

Manual for Preparation of Cost Estimates & Related Documents
for VA Facilities


MANUAL FOR PREPARATION OF COST ESTIMATES & RELATED
DOCUMENTS FOR VA FACILITIES
TABLE OF CONTENTS


1. PHILOSOPHY ............................................................................................................................. 2

2. DEFINITIONS ............................................................................................................
Cost Estimating & AE Evaluation Service

Manual for Preparation of Cost Estimates & Related Documents
for VA Facilities


MANUAL FOR PREPARATION OF COST ESTIMATES & RELATED
DOCUMENTS FOR VA FACILITIES
TABLE OF CONTENTS


1. PHILOSOPHY ............................................................................................................................. 2

2. DEFINITIONS ............................................................................................................

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Published by: Laisattrooklai Phisit on Jun 27, 2011
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02/19/2013

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Cost Estimating& AE EvaluationService
Manual for Preparation of Cost Estimates & Related Documents
for VA Facilities
 
MANUAL FOR PREPARATION OF COST ESTIMATES & RELATED
DOCUMENTS FOR VA FACILITIES
TABLE OF CONTENTS

1. PHILOSOPHY ............................................................................................................................. 2

2. DEFINITIONS............................................................................................................................. 2

3. DELIVERABLES......................................................................................................................... 3

3.1 COST MODEL ...................................................................................................................... 4

3.2 ESTIMATE ............................................................................................................................ 4

3.3 MARKET SURVEY ............................................................................................................... 5

3.4 PROJECT DATA SHEETS ................................................................................................... 5

3.5 BUILDING AREA GROSS COMPUTATIONS...................................................................... 5

3.6 TIMING OF SUBMISSIONS ................................................................................................. 6

4. PEER REVIEWS ........................................................................................................................ 6

5. VETERANS ADMINISTRATION HOSPITAL BUILDING SYSTEM (VAHBS)............................ 6

5.1 POLICY................................................................................................................................. 6

5.2 ESTIMATING FOR VAHBS .................................................................................................. 6

6. BUILDING INFORMATION MODELING (BIM) .......................................................................... 6

ATTACHMENT A, PROJECT DATA SHEETS................................................................................ 8

ATTACHMENT B, ESTIMATE WORKSHEET .............................................................................. 11

ATTACHMENT C, COST SUMMARY SHEET.............................................................................. 12

Manual for Preparation of Cost Estimates and Related Documents August 5, 2009
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1. PHILOSOPHYCost management is the task - the cost estimate is a tool
Our goal is to manage the execution of the project within the funding limit approved by Congress.VA has a responsibility to act as a responsible steward of tax dollars. That stewardship isconveyed in turn to the design team. VA expects the entire design team to take ownership of theproject budget and to be an advocate for successful execution of the project within the availablefunding. The cost estimator’s role must be viewed as a critical element of project costmanagement. Rather than limiting responsibilities to simply reporting costs, the estimator mustbe an integral part of the design team, continually interacting and providing input to designdecisions at every stage of development.
2. DEFINITIONS
Construction contingency:Owner’s reserve to cover unanticipated costs during construction. This contingency isnot part of the current cost, or Estimated Contract Cost at Award (ECCA), but it is part of the Estimated Total Project Cost (ETPC)Cost model:A plan, broken down by Work Breakdown Structure (WBS) Level 2 group elements, to beused as a guide for designing within the budget.Cost target:VA’s funding limit for the construction contract, or multiple contracts if project is phased.Represents the limiting dollar amount for ECCA.Current cost:The amount VA would pay if today was bid day. The anticipated bid price received froma responsible contractor in a normal competitive market, as of the current date.Represents all costs the contractor would be expected to incur, including any allowancefor construction period cost escalation that a contractor would include in the bid amount.Design contingency:An allowance in the estimate for work that is not fully defined at the time the estimate isprepared. Amount of contingency is based on level of design completion, and level of confidence. Allowance should not be greater than 10% at schematic design and shalldiminish as design progresses. Construction documents submission shall not include adesign contingency. Design contingency is part of the current cost and ECCA.Escalation to midpoint of construction:Inflationary cost growth during the construction contract period. Also referred to asconstruction period cost escalation. In a project of long duration, cost of items purchasedor contracted for in the later stages of the project may increase. A responsible contractor will include enough money in his bid to cover such increases. Escalation to midpoint ispart of the current cost and ECCA.Escalation to bid date:Inflationary cost growth from the time the estimate is prepared, to the date contractorssubmit proposals. Escalation to bid date is not part of the current cost, but it is part of theManual for Preparation of Cost Estimates and Related Documents August 5, 2009
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