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"Confidential" Letter - From The Office of The President, AAMU, to Tom Bell, Trustee, AAMU

"Confidential" Letter - From The Office of The President, AAMU, to Tom Bell, Trustee, AAMU

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Published by George Muumbo
Alabama A&M University (RI) Corruption Mitigation - The Low Down Dirty Billions That Never Materialized
Alabama A&M University (RI) Corruption Mitigation - The Low Down Dirty Billions That Never Materialized

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Published by: George Muumbo on Jun 27, 2011
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06/27/2011

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UNIVERSITY
OfficeofthePresidentP.O.Box1357Normal,Alabama35762(256)372-5230Office(256)372-5244Fax
June10,2011PERSONAL
&
CONFIDENTIALVIAE-MAIL,HAND-DELIVERY
&
CERTIFIEDMAIL,RETURNRECEIPTREQUESTEDRev.D.ThomasonBell,Jr.TheAAMUResearchInstitute4900MeridianStreetCarnegieHallNormal,AL35762Rev.D.ThomasonBell,Jr.2116SouthwoodRoadBirmingham,AL35216
RE:FORMALNOTIFICATIONOFRESCISSIONANDWITHDRAWALOFPENDINGVOTEOFTHEBOARDOFDIRECTORSOFTHE
AAMU
RESEARCHINSTITUTE.
DearMr.Bell:WearewritingtoformallynotifyyouofourdissentfromtheincompleteactionoftheBoardofDirectors(the"Board")oftheAAMUResearchInstitute(the"ResearchInstitute"),whichwasinitiallyattemptedonJuly23,2010.Asyouwillrecall,aninformalmeetingoftheBoardwascalledbyyouandDr.SheftonRiggins,anotherformermemberoftheBoardontheafternoonofFriday,July23,2010.Nowrittennotificationofthismeetingwastransmitted,asrequiredbythesections2and3oftheBy-LawsoftheResearchInstitute(the"By-Laws").Asofthisdate,wehavenotexecutedorsignedanydocumentationwaivingthenoticerequirementssetforthintheResearchInstitute'sBy-LawsormandatedunderAlabamalaw.Byvirtueofthiscorrespondence,weherebyformallyobjecttothemeetingitselfandanyattemptedactionproposedduringthecourseoftheaction.Moreover,inadditiontothefailuretoprovidetherequisitemeetingnotice,wedidnotreceivethemandatedpriornoticeofanyamendedorganizationaldocuments-arequirementwhichwasunknowntousatthetimeofthemeeting.Indeed,thefailuretoprovidethemandatednoticesforthemeetingitselfaswellasanyproposedalterationstotheorganizationaldocumentsoftheResearchInstitutepreventedusfromexercisingourrightsandobligationsasmembersoftheResearchInstitute'sBoardduringthecourseoftheJuly23,2010,meeting.Insum,these
 
Rev.D.ThomasonBell,Jr.June10,2011Page2eventsappeartohavebeenorchestratedtoinduceourcooperationandparticipationduringthecourseofthismeeting.DuringthecourseoftheJuly23,2010,meeting,wereceiveddocumentationwhichwasrepresentedtousasconstitutingproposedArticlesofAmendmenttotheArticlesofIncorporationandtheAmendmentstotheBylaws(collectively,the"Amendments").Again,wedidnotreceivecopiesofanyversionofanyproposedAmendmentspriortothismeetingasrequiredArticleXoftheBy-Laws.Assuch,wedidnothavetheopportunitytofullyreviewtheproposedAmendments,whichweunderstoodweredraftedandpreparedbytheResearchInstitute'scounsel,AnnaryCheatham.Ms.CheathamwaspresentduringthecourseoftheJuly23,2010,meetingand,infact,madecertainstatementsregardingthecontentsofAmendments.Baseduponthestatementsmadeduringthecourseofthemeeting,itwasourcollectiveunderstandingthattheproposedAmendmentsalteredthecompositionoftheBoardtoincludethefollowingindividuals:1.ThePresidentofAlabamaA&MUniversity(the"University");2.TheVicePresidentforResearchandDevelopmentoftheUniversity;3.ThePresidentProTemporeoftheBoardofTrustees(the"PresidentProTern")oftheUniversity,ortheimmediatepastPresidentProTern;4.TheChairpersonoftheResearchandDevelopmentCommitteeoftheUniversityBoardofTrustees(the"Chairperson"),ortheimmediatepastChairperson;and5.OneAt-LargeMember.Wefurtherunderstood,baseduponstatementsmadeduringthecourseofthismeeting,thatthedesignationoftheAt-LargeMemberandrepresentativesfromtheBoardofTrusteeswouldbeidentifiedthroughavoteoftheResearchInstituteBoard.AtthetimethatwevotedtoapprovethepurportedAmendments,wewerealsoinformedthattheseproposedalterationsinthestructureoftheBoardarosefromarequirementthatsomelevelofdiversity(i.e.theinclusionofnon-UniversityaffiliatedBoardmembers)wasrequiredontheBoarditself.
It
hasnowbecomeapparentthatthiswasnot,infact,theintentorpurposeoftheAmendments.
1
Thereweremultiplestatementsofpurportedfactmadeduringthecourseofthismeetingwhichhavesinceproventobefalse.Forexample,Dr.Rigginspleadedwithustovote
in
favoroftheAmendments,expresslywarningusthat"billionsofdollarsofcontracts"wereinjeopardyiftheseAmendmentswerenotadopted.Wenowknowthatthesereferencesto"billionsofdollarsofcontracts"werefundamentallyfalseandonlydesignedtocreateafalseimpressionofreality.Moreover,wearenowawarethattheAmendmentsweretheresultadirectivefromDr.
 
Rev.D.ThomasonBell,Jr.June10,2011Page3SincetheJuly23,2010,meeting,theUniversityanditsBoardofTrusteeshaverequestedcertaindocumentationfromtheResearchInstitute.ThoughasignificantnumberofdocumentsrequestedfromtheResearchInstitutehaveyettobeproduced,thedocumentationprovidedbytheResearchInstitutetodatehasincludeddocumentsallegedlyapprovedand/ordiscussedduringthecourseofJuly23,2010,meeting.ThedocumentsrecentlyprovidedbytheResearchInstitutearenotablyinconsistentwithourunderstandingoftheAmendmentspresentedduringthecourseoftheJuly23,2010meeting.Infact,ithasrecentlycometoourattentionthatthereweremultipledifferingversionsoftheAmendmentsdistributedtotheindividualspresentduringtheJuly23,2010,meetingforapproval.Atleastoneoftheseversionsprovidedthatthe"Board"woulddeterminewhowouldserveontheBoardbetweenthecurrentorimmediatepastPresidentProTemandbetweenthecurrentorimmediatepastChairperson.
It
isunclearfromtheavailablefactswhichmembersoftheBoardreceivedthisversion,butitisexceedinglyclearthatwewerenotawareoftheremovaloflanguagepertainingtotheactualselectionoftheBoardmembersundertheproposedrevisedstructure.Therefore,sincethemembersoftheBoardwerenotvotingtoapprovethesameversionoftheAmendmentsandwerenotthereforevotingonthesameaction,thevotewasnevereffective.WehavealsoconfirmedthattheResearchInstitutefailedtofileAmendmenttotheArticlesofIncorporationtogiveeffecttothechangeinthecompositionoftheBoard,whichwasdiscussedduringtheJuly23,2010,meeting.SincetheoriginalArticlesofIncorporationoftheResearchInstitute(the"Articles")specifytheexactcompositionoftheBoard,weunderstandfromlegalcounseltotheUniversitythatanamendmenttothoseArticlesislegallyrequiredtovalidlyeffectachangetothecompositionoftheBoard.Accordingtoourlegaladvisors,anamendmenttotheArticlesisnoteffectiveunlessitwasfiled.Therefore,itisclearthattheAmendmentsallegedlyapprovedattheJuly23,2010meetingneverbecameeffective.Additionally,ithascometoourattentionthatDr.TommyColeman,theInterimDirectoroftheResearchInstituteandamemberoftheBoardatthetimeoftheJuly23,2010,meeting,neverreceivedthenoticerequiredundertheBy-LawstolawfullyconveneameetingoftheBoard.Asindicatedabove,nomemberoftheBoardreceivedthenoticerequiredinArticleXoftheBylaws(requiringtwoweeks'priorwrittennoticetoamendtheBy-LawsatameetingoftheBoard).CounselfortheUniversityhasadvisedusthat(a)thelackofthemandatednoticetoDr.ColemanpriortotheJuly23,2010meeting,(b)hisabsenceduringthemeeting,and(c)theabsenceofanywrittenwaiversignedbyDr.Colemanwaivingthenoticerequirementsandhisrighttoattend,renderstheactionstakenattheJuly23,2010meetingineffective.Finally,followingtheJuly23,2010,meeting,theBoardagainheldimproperlyconvenedmeetingsonSeptember25,2010,andonOctober23,2010.TheBoardproceededtotakeseveral
HerbGray,whowasnoteveramemberoftheResearchInstitute'sBoard.Insum,itisfranklyinconceivablethatanindividualwhollydisassociatedwiththecorporategovernanceoftheResearchInstitutewoulddirectindividualstocreatelegaldocumentsalteringthegoverningstructureoftheResearchInstitute'sBoard.Weweremateriallymisinformedtoinduceustoactandtomanipulatetheoutcomeofthismeeting.Further,materialinformationrelatedtotheproposedactionwaswithheldfromus.Inshort,suchactionscausedustoparticipateintheJuly23,2010,meetingandtheattemptedactionsproposed.

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