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PUBLIC
C~
ATYOURSERVICE
W0RKS
TO:
MarkBecktel,Parks
&
TransportationServicesManagerPublicWorksDepartmentVickieClarke,SeniorFin~FlAnalystPublicWorksDepartment'\~May26,2011
FROM:
DATE:
SUBJECT:City'sSoftballTournamentProgramReportforCalendarYear2010and2011TransientOccupancyTax(TOT)Support
WhilefundingoccursonafiscalyearbasisrunningfromJuly1throughJune30,thismemowillreporttheexpensesbycalendaryearforthevarioussoftballprograms.Attachment1showstotalprogramexpensesof$415,066,withindividualprogramexpensesfornationaltournaments,City-hostedtournaments,leagueandoveralladministrationandcoordination.Thosecostswerefundedwith$36,000TOTfunds,$267,295feesandsponsorships,and$111,770insubsidyfromtheGeneralFund.Attachments2and3providetournamentstatisticsalongwiththeEstimatedEconomicImpact(EE1*)oftheCity'ssoftballtournamentsprograms.Thisreportdoesnotreportthedetailsofthesoftballleagueprogram.CalendarYear2010Asaresultofthebiddingprocess,theCityhostedfournationaltournamentsandthreeworldtournamentsin2010.Theseseventournamentshostedatotalof1,056playersand2,110spectators.TheEElonthelocaleconomyfromthesetournamentswasestimatedat$671,220(seeAttachment2).TheCityofSalem'ssoftballtournamentprogramalsohostedorprovidedfacilitiesforatotalof25softballtournamentstotaling55days,withanestimated7,600players,and21,390spectators.ThesetournamentshadanEElofover$2,325,000onthelocalcommunity.The2010overallsoftballtournamentprogramexpenseswere$167,070andgeneratedanestimatedEElof$2,996,500forthelocaleconomyand$51,000inTransientOccupancyTax(TOT)revenue.CalendarYear2011Forthecurrent2011softballseason,theCityispreparingtohostsevennationaltournamentsandfourworldtournamentsoverthreeweekends.AnticipatedEElofthesetournamentsisestimatedtobe$1,078,000(SeeAttachment3)TheCityofSalem'ssoftballprogramisestimatedtohostatotalof28softballtournamentswithanestimated11,070players,and31,120spectators.ThesetournamentsareestimatedtogenerateanEElof$3,126,000forthelocaleconomy.TheoverallsoftballprogramisanticipatedtogenerateandEElof$4,204,000forthelocaleconomyand$75,780inTransientOccupancyTax(TOT)revenue.
June
2,2011
2
MEMO
BiddingCostsForthepasttwofiscalyears,theTransientOccupancyTax(TOT)Boardhasprovidedfundingof$36,000totheCity'sSoftballprogramforthenationaltournamentbidding-relatedcosts.Actualcostsincurredduringthe2010calendaryearwere$51,110.Biddingcostsarecategorizedintofourcosttypes:
Materials
&
Preparations-
Costsincurred:$1,956whichincludestafftimeandmarketingmaterialcostsrelatedtothepreparationofthebidevents.
BidEventCosts-
Costsincurred:$11,590whichincludestafftimeandtravelexpensesforattendingthreeconferenceswhichwereheldinVancouver,Washington,Shreveport,Louisiana,andDaytonaBeach,Florida.
CompulsoryTournamentBidCosts-
Costsincurred:$28,600.Thesearecostsassociatedwithservicespromisedinthetournament'sbid.Forexample,includedinthisyear'sbidwecommittedtopayfortheaccommodations(hotelroomsandtransportation)fortheAmateurSoftballAssociation(ASA)representativesandtournamentumpires,andholdanopeningceremonyforthetournamentwhichincludedabarbequeandlocalentertainment.
TournamentBidPayments-
Costsincurred:$8,965.Thesearepaymentsmadetothethreesoftballorganizationsgoverningthenationaltournamentaccordingtothewinningbidagreement.Thethreesoftballorganizationsare:•AmateurSoftballAssociation(ASA)•OregonASASoftballInc.•UnitesStatesSpecialtySportsAssociation(USSSA)
"EsttmatedEconomicImpact(EEI)basedonSalemConventionandVisitorsAssociation's(SCVA)formula.
Attachments:1.NationalTournamentCosts20102.NationalTournamentEElEstimates20103.NationalTournamentEElEstimates2011cc:KelleyJacobs,ManagementAnalyst/StaffliaisontoTOTAdvisoryBoardBeckyGeorge,RecreationSupervisorBillyPowers,SoftballRecreationCoordinator
VCG:\GROUP\BUDGETIPARKS-TRANS\BUDGET
EXECUTIOwv20
IO-lIIsOFTllALLTOTSUPPORTMEMO
JY2010·11.Docx
Attachment1
CityofSalemSoftballProgramCalendarYear2010
ExpendituresProgramCoordinationandAdministrationAdministration
$
107,465FacilityMaintenance
$
26,311Sponsorships
$
16,206
$149)982
NationalTournamentBiddingMaterials&Preparation
$
1,956BiddingEventCosts
$
11,592CompulsaryBidCosts
$
28,600TournamentBidPayments
$
8,965Subtotal
$
51,113OperatingCosts
$
47,441Total
$
98)554
CityHosted/RentalTournaments
$
68,517Leagues
$
98,013
TotalSoftballProgramExpense
$415)066
RevenueTOTFundtransferforbiddingprogramFees/SponsorshipsGeneralFundSubsidy
$
36,000
$
267,295
$
303,295
$
111,771
$
415,066
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