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LLPOA - Draft AGM Notes August 2010

LLPOA - Draft AGM Notes August 2010

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Published by: dudmanlake on Jun 30, 2011
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Loon Lake Property Owners AssociationAnnual General MeetingSaturday, August 7, 2010Government DockDraft Meeting Notes
Members Present:
Collin Jutzi West Pete Sibley West Nancy Jones - NorthDavid Atkins West Doug Harper West Heather Robson - SunriseAnnabelle Lees West Joe Harwod East John Wylie - SunriseMike Kennedy South Mieke Foster Islands Stephen Foster IslandsKathy Jolivet Sunrise Bob Smith Sunrise Bonnie Hinchberger SunriseDebbie Gillard West Rob Gillard West Van Holmes WestNorm Emms West Betty Emms - West Linda Ewles WestBarb Ewles West Julie Roth West Susan Atkins WestHugh Love East Fran Love East Ian Burgess - North
1. Welcome
Joe Harwood welcomed LLPOA members to the Annual General Meeting. Joe introducedmembers of the Executive and the shore representatives.
2. Approval of Agenda
Joe reviewed the draft Agenda.Moved by Debbie Gillard and seconded by Pete Sibley that the Agenda be approved with anynew items that arise to be included under All Other Business. Carried.
3. Approval of 2008 AGM Minutes
Joe reviewed the process of distributing an abbreviated form of the draft Minutes throughinclusion in the Winter Newsletter. Unabbreviated draft Minutes were made available at theRegatta.Moved by Mike Kennedy and seconded by John Wylie that the 2009 AGM Minutes, as presentedin the 2009 LLPOA Winter Newsletter, be approved. Carried.
4. Financial Report
Bonnie provided an overview of LLPOA income and expenses to date. There have not been anyunexpected expenses and the bank balance is healthy. A summary of the final income andexpenses for 2010 will be included in the Winter Newsletter.A question was asked regarding LLPOA Directors and Officers Insurance should an injury occuras a result of an LLPOA action such as buoy placement. Joe responded that the LLPOA carriesliability insurance through FOCA for $1 million per occurrence.Moved by Bonnie Hinchberger and seconded by Ian Burgess that the Financial Report bereceived. Carried.
5. LLPOA Membership
Mieke reviewed the memberships received to date and reported that members who may havefallen behind have come forward to pay for past dues as well as current dues. There are 141dues-paying properties with over two thirds paying their dues. Joe remarked that, compared toother lake associations he has spoken with at Coalition of Haliburton Associations (CHA)meetings, we are doing quite well. He would like to improve the numbers and, to this end, hasvisited property owners encouraging them to become members. He recognized the support the
LLPOA receives from Sunrise who pay as a group. Joe reaffirmed the practice of sendingNewsletters to all property owners regardless of their membership status.
6. Regatta Report
Bonnie reported that the Regatta made a modest profit but there is an on-going struggle withknowing how much food to purchase. Responding to a question, the Regatta is not meant to bea fund raiser but to be revenue neutral. Last year, organizers sold out of food while this yearthey sold leftovers at cost. Mieke reported that the turnout was better than last year and thatnumbers will be reported in the Spring Newsletter. Income from the Silent Auction, raffle, andother events helps to offset regatta-related expenses such as the ribbons.The Regatta is one of several LLPOA-sponsored events and brings in the most people but morewould be welcome. Julie Roth indicated that she has a connection with the food processingindustry and would be able to donate food items for the Regatta. Joe reminded members thatmost of the Regatta preparation is done by him and Mieke and that additional support would bewelcomed, particularly with respect to the food. A member commented that it was a fun day andwell organized.
7. Communications
Joe reminded us of the President’s Message in the Spring Newsletter in which he mentionedhow easy it is to have miscommunication between neighbours regarding non-compliance withmunicipal, provincial or federal regulations designed to protect the integrity of Loon Lake. Issuescan be complicated. Joe recommended talking with your neighbours and keeping the lines ofcommunication open.Joe spoke about using e-mails to supplement the two mailed Newsletters. All agreed thatquarterly emails would be acceptable. It was noted that not all members have provided an emailaddress. If members are reluctant to give out a personal email, then an alternate email, such asa gmail account, can be used. Users simply redirect those emails to their own personal email.The email addresses of other family members would be another alternative.Mike Grinnell has generously offered to post AGM Minutes and Newsletters to his blog:http://dudmanlake.blogspot.com/ . Mike’s blog is an excellent alternative to having an LLPOAwebsite. Joe thanked Mieke for her efforts in putting together the two Newsletters.
8. History Project
Joe reported that the LLPOA History Project is not going well. Joe did have an opportunity toread the Sunrise history and found it very interesting. Sunrise began in the 1940s when MaxArcher began the resort and rented out cottages. Joe has other tidbits of Loon Lake’s history butwould like to have more anecdotal accounts.
9. LLPOA Lake Map
Stephen showed members a copy of the Loon Lake map that will be distributed to all propertyowners later in the summer. A copy of the map was on display at the Regatta and a number ofchanges were noted and will be incorporated into the final product. In response to a question,the map is not for sale. The map is in digital form and can be accessed at myloonlake.ca. It willbe delivered by the shore reps to each property that has a civic address. Most of the informationthat was used to generate the Loon Lake map came from a publicly accessible data source.
10. Water Testing and Lake Stewardship
Pete Sibley has been, and will continue to be, involved with water testing but is not at the lake forenough time to be the recognized Lake Steward. Joe had asked Mike Grinnell to be the LLPOALake Steward but he declined. Joe reported from the June CHA AGM that there will be a LakeStewards meeting at the Fish Hatchery in September and that he plans to attend. Pete willattend if he is still at the lake.
11. Coalition for Equitable Water Flow (CEWF)
Stephen provided a brief background and update on the work of CEWF. The group wants tohold the Trent Severn Waterway (TSW) accountable for water use and management in thereservoir lakes portion. There are 41 reservoir lakes with most, including Loon Lake, inHaliburton County. However, the importance of these lakes is not generally recognized and theynever show up in TSW maps. The Panel on the Future of the TSW recommended a wateragency independent of the TSW but nothing has come of it. In addition to monthlyteleconferences, the CEWF meets twice annually with the TSW Superintendent. They have hadan impact. The TSW website has been updated to indicate when the logs go in and when theyare removed. The TSW is also investigating the installation of an automated dam monitoringsystem to help monitor water levels.Four years ago, the CEWF asked for funding from reservoir lake associations and the LLPOAresponded. This year, they are asking for a one time $0.50 donation per lake associationmember.Moved by Stephen Foster and seconded by Joe Harwood that the LLPOA contribute $0.50 perLLPOA member to support the work of the CEWF. Carried.
12. Lake Plan
Joe spoke about the meeting held at his cottage on the Saturday, September 5, 2009 to beginthe discussion of what would be involved in a lake plan for Loon Lake. Six people attended. Joeindicated that a lake plan requires 80% support of the property owners. The value of a lake planis that it provides a 25 year plan or vision for the lake that is based upon the shared values ofproperty owners around it. As an example, most people come to the lake for peace and quietbut noisy neighbours and careless boating interfere with those goals.A lake plan can help to define the values that are important to the lake residents. These aredetermined through a survey. A company can be hired to develop the plan but it best done by agroup of local volunteers. The plan would be a shared vision and would not include enforcementcomponents. Kennisis is one of several Haliburton lakes that have developed a plan. AnLLPOA lake plan survey could be distributed by mail but most likely by an email blast. It wouldbe understood that the collected information would be compiled and shared to help the lake plansub-committee move to the next phase. A champion plus additional support are needed to movethis project forward.
13. All Other Businessa) LLPOA Donation to Charity
. John Wylie reported that Sunrise makes an annual donation tothe Halliburton Highland Health Association to recognize the support the HHHA provides toSunrise members. Moved by John Wylie and seconded by Annabelle Lees that the LLPOAmake a one time donation of $300 to the HHHA. Carried.It was agreed that future AGM agendas include making a charitable donation to a worthwhilecause within the local community but doing so will depend on the health of our bank account.
b) Concern with online Loon Lake Community Map
. One of the members expressed herconcern that a map of Loon Lake was posted on a public website and would draw attention tothe lake. Joe responded that the map is a means for Anthony vanLieshout to promote hisbusiness and that the Loon Lake map is one of many being done. Anthony pays for and ownsthe map and the website and provides copies of the map to the property owners at no cost. Itwas also noted that there are many ourlake.ca wooden signs posted on lake roadwaysthroughout the County. Anthony is hoping to attract buyers to Haliburton properties by postingthe maps on his website. Any concerns should be directed to Joe who will speak to Anthony.
c) Break-ins
. One member indicated that there had been three nearby break-ins over thewinter. The cottages were entered and chainsaws and gasoline stolen.
d) Family Cottages
. One member had attended the July FOCA Cottage Succession Workshop.He found the meeting very informative and helpful for his own situation.

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