Mayor's office budget

For the Period from Jan 1 - May 31 2011

Whatwe
budgeted

Whatwe
spent

Whatwas
(In
Dollars)
spentlast

year

Year to Date

2011 Year

Budget

Actual

Variance $

2010 YTD Description

494,680

476,423

18,256

16,430

9,585

6,845

15,497 Info Serv - Intrnl InfrastO/H

1,124

999

125

959 Alloc Inventory Mgmt-Intrnl

17,554

10,584

6,970

16,456 Internal Expenditures

47,293

17,554

10,584

6,970

16,456 Intrnl Exp offset by Recovery

47,293

2,172

2,040

132

2,066 Car & Parking Allowances

5,844

2,172

2,040

132

2,066 Employee Allowances

5,844

8,458

4,886

3,573

7,739 Meeting Supplies/Refresh-t(1)

22,357

4,583

280

4,303

4,723 Meeting Supplies/Refresh-t(2)

12,630

515,793 Salary, Wages & Benefits Total

548 Parking - Not CPA

Budget

1,264,127
46,170
1,124

525

516

1,200

1,200

11,494

14,371

-2,877

12,500 Parking - intrl - Corp Pkg Str

31,309

3,625

2,558

1,067

9,653 Business Hosting (Ext only)

9,777

403

-403

22,167

2,087

20,079

0 Parking - CPA

0 Service Fees
9,177 Other Exp-Contingency

1,225
2,600

0
56,495

437

437

250 Membership Fees & Dues

1,180

4,549

-4,549

0 Employee Relocation Exp

16,348

14,766

1,582

237

-237

958

958

71,968

46,185

25,783

54,790 Business Expenses

51

-51

246 Postage/Courier/Freight

1,417

100

1,317

3,333

2,572

761

8,135 Business Travel

0 Training/Staff Dev (1)
0 Conferences

39,512
0

185,637
0
3,821

3,589 Wireless Comm - Rental/Airtime

8,990

933 Telecommunications - Intrnl

1,050

231

819

27,500

1,026

26,474

21,500

13,494

8,006

875

51

824

337

-337

285 Reproduction/Printing - Intrnl

292

1,878

-1,587

3,076 Photocopier Services - Intrnl

787

55,967

19,741

36,226

49,589 Communications - Intrnl

1,135 Printing

63,672 Communication Services

Wehiredallnewstaff; nonewstaffintheprevious
year.

2,708

514 Postage/Courier/Freight-Intrnl

4,308 Communications

Thisisstaffparking(internaltransfercostwithinthe
city not cash) Budgeted rate was too low
city,notcash).Budgetedratewastoolow.

2,800
42,704

Thisishigherthanlastyear(though underbudget)
becauseweconsolidated businesstravelforall
membersofthemayor'sstaffandthemayorinto
thisaccountfortransparency,includingaldermanic

71,360
2,360

132,821

Significantlydownfromlastyear,butquestfor
paperlessofficecontinues.

Page1of2

Mayor's office budget

For the Period from Jan 1 - May 31 2011

Whatwe
budgeted

Whatwe
spent

Whatwas
(In
Dollars)
spentlast

year

Year to Date
Budget

2011 Year

Actual

Variance $

1,250

1,250

142

-142

1,250

142

1,108

2010 YTD Description

0 Prof Fees - Other

58 Intrnl Contract-GIS/Mapping

4,960 Contracted Service Providers

159

-159

0 Consultants - Other

159

-159

0 Consultants

63

-63

3,484

3,666

-182

3,484

3,729

-246

150,222

80,540

69,682

7,083

1,986

5,098

1,417

809

608

208

208

1,042

1,042

208

75

133

366

-366

9,958

3,235

6,723

1,430

363

1,067

1,430

363

1,067

6,950

2,181

4,769

1,417

1,417

769

-769

8,367

2,950

5,417

0 Corporate Security Serv Intrl

3,522 Ins Premiums - Intrnl

5,899 Insurance and Security

145,777 Contract & General Services
4,919 Supplies - Office
936 Subscriptions & Publications
99 Small Tools/Equipment
1,337 Equipment - Computer Hardware
0 Equipment - Computer Software
0 Equipment - Electronic
210 Office Furniture/Equipment

7,501 Materials and Commodities

694 Fuel Purchase - Other

694 Fuel and Oil

340 V&E- HITS (Hired Trucks)
6,600 V&E-Leases - Intrnl
420 V&E-Maint
1,163 V&E-Maint - Intrnl

8,524 Vehicle & Equipment Charges

Budget

3,371
0

3,371
133,000

133,000
0
3,484

3,484
505,607
17,987
3,597
529
2,645
529
0
0

25,288
3,432

3,432
0
16,680
3,597
0

20,277

500

500

0 Maint - Info Systems -Hardware

1,270

500

500

3,600 Maintenance/Rental Equipment

1,270

20,254

6,548

13,706

20,318 Materials,Equipment&Supplies

50,267

665,156
665,156

563,511
563,511

101,645
101,645

681,888 Expenditures
671,617 Income Statement Accounts

1,820,000
1,820,000

Overall,wearesignificantly belowbudget,which
wasitselfsubstantiallyreducedfromlastyear.

Page2of2

MAYOR'SOFFICEEXPENSEANALYSIS
ACCOUNT32800INTERNALCOMMUNICATIONS
FORTHEPERIODJAN1MAY31,2011

DATE

DESCRIPTION

20110331
20110531
20110228
20110228
20110430

Mayor'ssite
Mayor'sOfficeLetterhead
Mayor'smessagetoCityemployees
LightChanukahMenorahbyMayor
Mayor'sOfficePassoverAdJFP

AMOUNT($)
10,500
1,825
681
400
88
$13,494

MAYOR'SOFFICEEXPENSEANALYSIS
ACCOUNT77420OTHEREXPCONTINGENCY
FORTHEPERIODJAN1MAY31,2011
DESCRIPTION

AMOUNT($)

TheRotaryClubofCalgaryTableforAldermen
FlowersforlateJackLeslie
GiftCardforAdminsitrativeProfessionalsday
ALSSocietyofAlberta(Donation)
LunchboxTheatreEmployeeRecognitionMayor'sOfficeStaff
FlagworksInc.FlagRentalforconsularvisit
FlagworksInc.FlagRentalforconsularvisit
FlagworksInc.FlagRentalforconsularvisit

267
73
71
47
38
20
20
16

CorporateGifts
CityofCalgaryPins
GiftforQuebecCity(SisterCity)
Giftsfor27MayorsattendingIDBConference
Miscellaneous

TOTALOTHEREXPCONTINGENCY

745
143
513
134

$2,087

MAYOR'SOFFICEEXPENSEANALYSIS
ACCOUNT62770BUSINESSHOSTING
FORTHEPERIODJAN1MAY31,2011
DATE

VENDOR

DESCRIPTION

AMOUNT

Jan16
Jan31
Feb2
Feb7
Feb810
Feb810
Feb22

Various
Sky360
LotusVietnameseNoodleHouse
AdamsTech,Greatevents,Nosegay
Cora'sBreakfastLunch
Momo's
CalgaryMarriott

Hostingofvariousmembersofthemediaandconsultants
Hosting/mealchargesforNenshi,Nkemdirim,JohnMerrett,FMC
EmployeeRecognitionMayor'sOfficestaff
CityCouncilandGovernmentofAlbertaCabinetLunch
Hosting/mealchargesinTorontoNkemdirim/Nenshi
Hosting/mealchargesinTorontoAlisonLoat,Nkemdirim,Nenshi
LunchwithformerMayorAlDuerr
TOTALBUSINESSHOSTINGEXPENSES

39
168
74
2,149
35
42
51
$2,558

MAYOR'SOFFICEEXPENSEANALYSIS
ACCOUNT77540BUSINESSTRAVEL
FORTHEPERIODJAN1MAY31,2011

DESTINATION

DATE

PURPOSEOFTRAVEL

Regina

Jan2527

NationalInfrastructureConferenceNenshi/Nkemdirim
alsoattendedbyRichardPootmans
Airfare
Accommodation
Food
Taxi
AirportParking
Miscellaneous
R.PootmansExpenseshotel,meals,taxi,parking
TOTALTRIP

1,411
669
98
22
24
476
644
3,343

TransportCanadaNkemdirim
regardingAirportTunnel
Airfare
Accommodation
TOTALTRIP

1,612
169
1,781

FCMSustainableCommunitiesConferencePincott,B.
Airfare
p
,
,
,p
g
B.PincottExpenseshotel,meals,taxi,parking
Registration
TOTALTRIP

212
362
432
1,006

VariouseventsheldinTorontoNenshi/Nkemdirim
Airfare
Accommodation
Taxi
Food
AirportParking
TOTALTRIP

924
1,379
96
53
99
2,551

Ottawa

Victoria

Toronto

Jan2728

Feb810

Feb812

TOTALCOST

Page1of4

MAYOR'SOFFICEEXPENSEANALYSIS
ACCOUNT77540BUSINESSTRAVEL
FORTHEPERIODJAN1MAY31,2011

DESTINATION

DATE

PURPOSEOFTRAVEL

China

May2431

ChineseBusinessTripNenshi
Airfare
TOTALTRIP

1,603
$1,603

FCMNationalConferenceNenshi/Nkemdirim
Airfare
Accommodation
Registration
TOTALTRIP

1,744
1,331
266
3,341

TOTALTRIPEXPENSES

13,625

Halifax

June16

TOTALCOST

TravelexpensestoreallocatetoAldermanicOffice
Courierfeetoreallocatetocourierexpenseaccount

1,128
13

TOTALBALANCEACCOUNT77540

14,766

Thiswas runbytheendofMayand
doesn'treflectthehotelandother
costsofthistrip,whichwasstill
underway.

Thistrip hadnotyettakenplace.Final
numberswillbehigher.

Page2of4