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071411 Clearlake City Council - League Delegates

071411 Clearlake City Council - League Delegates

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Published by: LakeCoNews on Jul 10, 2011
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StaffReport
DATE:
July8,2011
TO:
HonorableMayorandCityCouncilmembers
FROM:
MelissaSwanson,CityClerk
SUBJECT:
ConsiderationofDesignationofVotingDelegatesandAltemate(s)FortheLeagueofCaliforniaCitiesAnnualConferenceinSeptember.
RECOMMENDEDCOUNCILACTION:
Motiontodesignate~_asvotingdelegate,andasalternate(s).VoiceVote
DISCUSSION:
TheLeagueofCaliforniaCities'AnnualConferenceisscheduledforSeptember21-23inSanFrancisco.Atthismeeting,theLeaguemembershipconsidersandtakesactiononresolutionsthatestablishLeaguepolicy.
If
aCouncilMemberplanstoattend,theCityCouncilmustformallydesignatetheattendingCouncilMemberasavotingdelegatetobeeligibletovoteattheBusinessMeeting.Intheeventthatthedesignatedvotingdelegateisunabletoserveinthatcapacity,theCouncilmayappointuptotwo(2)alternates.
 
1400K
STREETSACRAMENTO,
CA95814
PH:
(916)658-8200
FX:
(916)658-8240
LEAGUE
OFCALlFORNIA
-CITIES
CouncilActionAdvisedbyAugust26,2011June9,2011TO:Mayors,CityManagersandCityClerksRE:DESIGNATIONOFVOTINGDELEGATESANDALTERNATESLeagueofCaliforniaCitiesAnnualConference-September21-23,SanFranciscoTheLeague's2011AnnualConferenceisscheduledforSeptember21-23inSanFrancisco.
An
importantpartoftheAnnualConferenceistheAnnualBusinessMeeting
(attheclosingGeneralAssembly),
scheduledfor2:30p.m.,Friday,September23,attheSanFranciscoMosconeWestConventionCenter.Atthismeeting,theLeaguemembershipconsidersandtakesactiononresolutionsthatestablishLeaguepolicy.InordertovoteattheAnnualBusinessMeeting,yourcitycouncilmustdesignateavotingdelegate.Yourcitymayalsoappointuptotwoalternatevotingdelegates,oneofwhommayvoteintheeventthatthedesignatedvotingdelegateisunabletoserveinthatcapacity.PleasecompletetheattachedVotingDelegateformandreturnittotheLeague'sofficenolaterthanFriday,August26,2011.Thiswillallowustimetoestablishvotingdelegate/alternates'recordspriortotheconference.PleasenotethefollowingproceduresthatareintendedtoensuretheintegrityofthevotingprocessattheAnnualBusinessMeeting.ActionbyCouncilRequired.ConsistentwithLeaguebylaws,acity'svotingdelegateanduptotwoalternatesmustbedesignatedbythecitycounciLWhencompletingtheattachedVotingDelegateform,pleaseattacheitheracopyofthecouncilresolutionthatreflectsthecouncilactiontaken,orhaveyourcityclerkormayorsigntheformaffirmingthatthenamesprovidedarethoseselectedbythecitycounciLPleasenotethatdesignatingthevotingdelegateandalternatesmustbedonebycitycouncilactionandcannotbeaccomplishedbyindividualactionofthemayororcitymanageralone.ConferenceRegistrationRequired.Thevotingdelegateandalternatesmustberegisteredtoattendtheconference.Theyneednotregisterfortheentireconference;theymayregisterforFridayonly.Toregisterfortheconference,pleasegotoourwebsite:www.cacities.org.Inordertocastavote,atleastonepersonmustbepresentattheBusinessMeetingandinpossessionofthevotingdelegatecard.Votingdelegatesandalternatesneedtopickuptheirconferencebadgesbeforesigninginandpickingup-more-
 
thevotingdelegatecardattheVotingDelegateDesk.ThiswillenablethemtoreceivethespecialstickerontheirnamebadgesthatwilladmitthemintothevotingareaduringtheBusinessMeeting.
TransferringVotingCardtoNon-DesignatedIndividualsNotAllowed.
Thevotingdelegatecardmaybetransferredfreelybetweenthevotingdelegateandalternates,but
only
betweenthevotingdelegateandalternates.IfthevotingdelegateandalternatesfindthemselvesunabletoattendtheBusinessMeeting,theymay
not
transferthevotingcardtoanothercityofficial.
SeatingProtocolduringGeneralAssembly.
AttheBusinessMeeting,individualswiththevotingcardwillsitinaseparatearea.Admissiontothisarea
will
belimitedtothoseindividualswithaspecialstickerontheirnamebadgeidentifyingthemasavotingdelegateoralternate.Ifthevotingdelegateandalternateswishtosittogether,theymustsigninattheVotingDelegateDeskandobtainthespecialstickerontheirbadges.'".TheVotingDelegateDesk,locatedintheconferenceregistrationareaoftheSanFranciscoMosconeWestConventionCenter,
will
beopenatthefollowingtimes:Wednesday,September21,8:30a.m.-6:00p.m.;Thursday,September22,7:30a.m.-4:00p.m.;andSeptember23,7:30-10:00a.m.TheVotingDelegateDesk
will
alsobeopenattheBusiness-MeetingonFriday,butnotduringarollcallvote,shouldonebeundertaken.Thevotingproceduresthatwillbeusedattheconferenceareattachedtothismemo.Pleasesharetheseproceduresandthismemowithyourcouncilandespeciallywiththeindividualsthat.yourcouncildesignatesasyourcity'svotingdelegateandalternates.Onceagain,thankyouforcompletingthevotingdelegateandalternateformandreturningittotheLeagueofficebyFriday,August26th.Ifyouhavequestions,pleasecallMaryMcCullough·at(916)658-8247.Attachments:2011AnnualConferenceVotingProceduresVCitingDelegate/AlternateForm

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