HR FUNCTIONS

AT A GLANCE

PREPRE-RECRUITMENT PROCESS
 Collection of requirement of manpower from various departmental heads  Securitization of the requirement and take approval from the concerned authorities, if the post is new one.  Preparation of recruitment budget and CTC for the employee and take approval from the concerned authorities.  Selection of appropriate Recruitment process.

RECRUITMENT PROCESS
 Preparation of Advertisement materials for the recruitment  Securitization and short listing of the applications received  Sending interview call letters/ mails as required  Conducting Interviews through panels  Preparation of offer letters as required

JOINING FORMALITIES
 Administrating Joining formalities  Pre Employment Reference checks  Preparation of Appointment Advice and intimation of the same to other departments  Preparing and entering new hire paper works  Coordinating to get Employee ID Cards  Handling over the new hire to the concerned HOD/Manager  Preparation of Job Profiles coordination with HOD/Managers for new posts.

EMPLOYEES PERSONAL FILE MAINTENANCE

 Opening new file and closing the resigned employee's file  Make sure all Employees files are maintained safely with care.  Make sure all personal records are available in the files.  Periodic Personal File Auditing

EMPLOYEES DATABASE
 Keeping Track of Knowledge Management Software  Maintenance of Employees Database Management System (EDMS)

CONFIRMATION FORMALITIES
 Intimating the concerned HOD/Manager about the due date for confirmation  Conducting Confirmation Appraisals  Coordinating for Skill Gap Analysis  Coordinating to set Quality Objectives for each job profile  Ensuring updating of the Existing Job Profiles  Processing the Confirmation

ISO COMPLIANCE
 Ensuring all the updating of the ISO documentation and HR Formats  Learning and enforcing Standard Operating Procedures (SOP)  Facing the Internal and External Audits, accountable to enforce the correctional action.

STATUTORY COMPLIANCE
Submission of returns to concerned authorities under :                 The Apprentice Act, 1961 The Contract Labour( Regulation & Abolition) Act, 1970 The Industrial Disputes Act, 1948 The Minimum Wages Act, 1946 The Payment of Wages Act, 1948 The Payment of Gratuity Act, 1972 The Industrial Employment Standing Orders Act, 1946 The Employees Provident Fund & Miscellaneous Provisions Act, 1952 The Equal Remuneration Act, 1976 The Employee's Insurance Act, 1948 The Payment of Bonus Act, 1965 The Payment of Wages Act, 1936 The Factories Act, 1948 The Employment Exchange ( Compulsory Notification of Vacancies) Act, 1959 The Trade Unions Act, 1926 The Workmen's Compensation Act, 1923 The Child Labour ( Prohibition & Regulation Act), 1986

TRAINING & DEVELOPMENT

 Conducting Induction Training for new hires  Training Need Analysis based on Skill Gap Analysis, Appraisal Feedback and suggestions  Coordinating External and Internal Training Programs  Maintaining Training Records  Analysis of Training Feedback

PERFORMANCE APPRAISAL
 Preparation of New Appraisal Form  Self appraisal  Provide inputs to HODs for Appraisal  Prepare Appraisal Letters

EMPLOYEES RELATION
 Formal and informal counseling with employees  Prepare Event Calendar of monthly recreation to motivate employees  Handling Corporate Medical Insurance  Processing required letters on employee's request

REPORT GENERATION
 Preparation MIS Repot  Generating and analyzing Employees Attrition Reports, Training Evaluation, Manpower Status etc.  Weekly and monthly recruitment reports  Report generation of Pre appraisal, Appraisal and post appraisals  Salary details report to Accounts Department  Reports as per the HOD`s request

EXIT FORMALITIES
 Generation of Exit Interview Formats  Conducting Exit Interviews  Preparation of Exit Interview summary  Administering Exit paper work including all statutory requirements.

Thanks