Integrated ISO 14001:2004 EMS & OHSAS 18001:2007 OHSMS Awareness Training

By: Stephen Lim JP Power Horizon Sdn Bhd (901998-H)

012-2145412 / jp.power.stephen@gmail.com www.jp-power.com.my

Protecting the Environment, Health & Safety is Everyones Job

ISO 14001 : 2004

Worldwide Standards for Environmental Management Is Voluntary Harmonize Internationally Accepted Environmental requirements worldwide Prepared by Technical Committee ISO/TC 207, Environmental management, Subcommittee SC 1, Environmental management systems Effective from 15 November 2004

ISO 14001 : 2004

Includes accompanying ISO 14004:2004, Environmental management systems General guidelines on principles, systems & support techniques Specifies requirements for EMS to develop & implement policy & objectives Consideration of legal requirements & other requirements Consideration of information about significant environmental aspects

OHSAS 18001 : 2007

OHSAS18001:1999 was developed with the assistance of 13 accreditation / certification bodies and released on 15 Apr 1999 1st Revision : OHSAS18001:2007 involves 43 AB/CB, national safety bodies and consultants and released on July 2007 OHSAS18001:2007 is NOW a Standard OHSAS 18002:2000, Guidelines for the implementation of OHSAS 18001
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OHSAS 18001 : 2007

Developed in response to urgent customer demand for recognizable occupational health & safety management system standard Compliance with this Occupational Health & Safety Assessment Series publication DOES NOT OF ITSELF CONFER IMMUNITY from legal obligations

OHSAS 18001 : 2007

Specifies requirements for OHSMS to enable an organization to control its OH&S risks & improve its performance OHSAS specification intended to address OHS rather than product & services safety

Why revise ISO 14001?

Aims to clarify 1996 edition Align more closely to ISO 9001:2000 standard

Any revision for OHSAS 18001?

Yes Just released in August 2007. Some revisions & new requirements Is now called OHSAS 18001:2007

Introduction
What's NEW!! OHSAS 18001:2007 -> to be compatible with ISO 9001:2008 and ISO 14001:2004 management systems. OHSAS 18001:2007 -> released 1/7/2007 OHSAS 18001:2007 supersedes OHSAS 18001:1999, but remains current until 2009.

What is an Environmental Management System?

Part of an organizations management system used to develop & implement its environmental policy & manage its environmental aspects

What is an Environment?
Surroundings in which an organization operates, including air, water, land, natural resources, flora, fauna, humans, and their interrelation

What is an Occupational Health & Safety Management System?

Part of the overall management system used to develop and implement OHS Policy and management of the OH&S risks associated with the business of the organization.

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What is Occupational Health & Safety?

Conditions & factors that affect the well being of employees, temporary workers, contractor personnel, visitors & any other person in the workplace

Why implement ISO 14001?

Environmental Image Enhancement Consistent Global Environmental System Business Requirements Competitive Advantage Potential Cost Savings Reduction in waste Reduction in energy & water usage Recycling opportunities

 Assuring customers of commitment to demonstrable environmental management Ensure regulatory compliance (avoid fines) Reduce or control adverse environmental impacts of its activities, products or services Improves utilization of natural resources. Reducing incidents that result in liability

Why implement ISO 14001?

Why implement OHSAS 18001?

Establish an OSH System that eliminate or minimize risks associated to its activities Implement, maintain & Continually Improve Assurance on OSH Policy Conformity Helps organization to achieve risk reduction & risk control Demonstrable commitment to ensure safety & health of employees Proactive compliance to OH&S legal requirements Provide employees a structure and system to participate in their personal safety & health 18

ISO 14001:2004 & OHSAS 18001:2007 Requirements

Overview ISO 14001 & OHSAS 18001 Requirements

ISO 14001:2004 1. Scope 2. Normative References 3. Terms & definitions 4.1 General Requirements 4.2 Environmental Policy 4.3 Planning 4.4 Implementation & Operation 4.5 Checking 4.6 Management Review OHSAS 18001:2007 1. Scope 2. Reference publications 3. Terms & definitions 4.1 General Requirements 4.2 OH&S Policy 4.3 Planning 4.4 Implementation & Operation 4.5 Checking & corrective action 4.6 Management Review

1 Scope
Establish, document, implement, maintain & continually improve EMS & OHSMS Define & documented scope of EMS & OHSMS Entire activities, product & services of the organization within that scope are included in EMS & OHSMS

2 Normative References
(ISO 14001:2004)

No normative references are cited

(OHSAS 18001:2007)

2 Reference publications

OHSAS 18002:2000, Guidelines for the implementation of OHSAS 18001

3 Terms & definitions

Refer to ISO 14001:2004 & OHSAS 18001:2007

4.1 General Requirements

(ISO 14001 & OHSAS 18001)

Establish, document, implement, maintain & continually improve EMS & OHSMS According to requirements of which are described in the whole of clause 4 Defined & documented EMS & OHSMS scope

4.2 Environmental Policy

Communicated to all persons working for or on behalf Documented, implemented & maintained Available to public Appropriate to nature, scale & environmental impacts of activities, products & services

Include commitment Framework for to continual improvement setting & review & prevention of pollution objectives & targets Include commitment to comply with applicable legal requirements & other requirements, related to environmental aspects

Environmental Policy

4.2 OH&S Policy

Communicated to all employees Available to interested parties Appropriate to nature & scale of organizations OH&S risks

Documented, implemented & maintained

OH&S Policy
Include commitment to continual improvement

Periodically reviewed

Include commitment to comply with applicable OH&S legislation & with other requirements

4.3 Planning
ISO 14001:2004 4.3 Planning 4.3.1 Environmental Aspects OHSAS 18001:2007 4.3 Planning 4.3.1 Planning for hazard identification, risk assessment & risk control 4.3.2 Legal & other requirements 4.3.3 Objectives & Programs

4.3.2 Legal & other requirements 4.3.3 Objectives, targets & programme(s)

4.3.1 Environmental Aspects

(ISO 14001)

Definition: Element of an organizations activities or products or services that can interact with the environment

4.3.1 Environmental Aspects

(ISO 14001)

Documented procedure required Identify for activities, products & services within the defined EMS scope Determine aspects that have or can have significant impact(s) on environment Information to be kept up to date Significant aspects are considered in establishing, implementing & maintaining EMS

4.3.1 Planning for hazard identification, risk assessment & risk control (OHSAS 18001)
Documented procedure required Identify hazards, assessment of risks & implementation of control measures Results of assessment are considered for OH&S objectives setting Information to be kept up to date

Remember! For new activities, products, processes & services in an organization, aspect + impact analysis must be carried out to determine its significant impacts to environment as well as hazard identification, risk assessment & risk control
Example : 1) Shifting of production process Line 1 & 2 to another building 1) New production process method

4.3.2 Legal & Other Requirements (ISO 14001

18001)

&

OHSAS

Documented procedure required To identify & have access to applicable legal requirements & other requirements to which the organization subscribes related to its environmental aspects & OH&S Determine how these requirements applies to environmental aspects

4.3.2 Legal & Other Requirements (ISO 14001

18001)

&

OHSAS

Information to be kept up to date Communicated to employees & interested parties

4.3.2 Legal & Other Requirements (ISO 14001

18001)

&

OHSAS

Remember! Always update the legal & other requirements studies whenever there is new amendments available. Typical non-conformances faced by many organizations are poor control on the legal & other requirements documents & poor follow up on the latest updates This may results in legal non-compliance, unaware by the organization

4.3.3 Objectives, targets & program(s) (ISO 14001)

Establish, implement & maintain documented environmental objectives & targets, at relevant function & levels Measurable (where practicable) Consistent with environmental policy

4.3.3 Objectives, targets & program(s) (ISO 14001)

Include: a) Commitments to prevention of pollution b) Compliance with applicable legal requirements & other requirements to which the organization subscribes c) Continual improvement

4.3.3 Objectives, targets & program(s) (ISO 14001)

Program(s) shall be established, implemented & maintain for achieving objectives & targets Include a) Designation of responsibility to achieve objectives & targets b) Means & time frame

4.3.3 Objectives, targets & program(s) (ISO 14001)

Examples:
a) No. of environmental accidents b) Percentage of waste recycled c) Percentage of recycled material used in packaging d) No. of environmental violations e) Efficiency of material & energy used

4.3.3 Objectives & Programs

(OHSAS 18001)

Establish & maintain documented OH&S objectives, at relevant function & levels Quantified (where practicable) Consistent with OH&S policy, including commitment to continual improvement Examples:
a) Reduction of risk levels b) Elimination or reduction in frequency of particular incident(s)

4.3.3 Objectives & Programs

(OHSAS 18001)

Similar requirements as specified in ISO 14001 Establish programs to achieve objectives Programs must have time-frame, people responsibility & tasks be documented Review regularly, adjustment & correction where necessary till objectives achieved.

4.4 Implementation & operation

ISO 14001:2004
4.4.1 Resources, roles, responsibility & authority 4.4.2 Competence, training & awareness 4.4.3 Communication 4.4.4 Documentation 4.4.5 Control of documents 4.4.6 Operational control 4.4.7 Emergency preparedness & response

OHSAS 18001:2007
4.4.1 Resources, roles, responsibility, accountability & authority 4.4.2 Competence, training & awareness 4.4.3 Communication, participation & consultation 4.4.4 Documentation 4.4.5 Control of documents 4.4.6 Operational control 4.4.7 Emergency preparedness & response

4.4.1 Resources, roles, responsibility & authority (ISO

14001)

Management shall ensure availability of resources Include: a) Human resources & specialized skills b) Organizational infrastructure c) Technology d) Financial resources

4.4.1 Resources, roles, responsibility & authority (ISO 14001) Structure & responsibility (OHSAS
18001)

Defined, documented & communicated Appoint management representative (only 1 for OH&S, can be more than 1 for EMS) by top management MR to ensure:
a) EMS & OHSMS established, implemented & maintained b) Report EMS performance to top management for review & continual improvement

4.4.2 Competence, training & awareness (ISO 14001 & OHSAS 18001)
Any person(s) performing task for it or on its behalf that have potential to cause significant environmental impact(s) & personnel performing tasks that may impact OH&S shall be competent Competent on the basis of appropriate education, training or experience

4.4.2 Competence, training & awareness (ISO 14001 & OHSAS 18001 )

Documented procedure required Make persons working for or on behalf aware of:
- Importance to conform with environmental & OH&S policy, procedures & EMS + OHSMS requirements - Significant aspects, OH&S consequences, related actual / potential & environmental & OH&S benefits - Roles & responsibilities

4.4.2 Competence, training & awareness (ISO 14001 & OHSAS 18001)
- Potential consequences of not following procedures

Example of training types:

a) Raising general environmental, health & safety awareness for all employees b) Legal compliance training for employees whose actions can affect compliance c) Training in EMS & OH&S requirements

4.4.3 Communication

(ISO 14001)

Documented procedure required for

a) Internal communication among various levels & functions b) Receiving, documenting & responding external interested parties communication

Decide whether to communicate externally significant environmental aspects Decision to be documented Method(s) to be established for external communication

4.4.3 Communication, Participation & Consultation

4.4.3.1 Communication Internal Communication among various levels/functions Communications with contractors & other visitors Receiving / documenting / responding to relevant external interested parties.

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4.4.3 Communication, Participation & Consultation

4.4.3.2 Participation & Consultation Workers participation : Involvement in HIRARC Incident investigation Development of OSH Policies & Objectives Consultation on changes to OSH MS Representation on OSH matters Consultation with contractors / external interested parties 48

4.4.3 Consultation & Communication (OHSAS 18001)

Employees consulted for changes affecting workplace H & S & represented on H & S Employees informed who is OH&S representative

4.4.4 Documentation
(ISO 14001 & OHSAS 18001)

EMS & OHSMS documentation shall include: a) Policy, objectives & targets b) Scope c) Description of EMS & OHSMS elements, interaction & reference to related documents d) Documents & records required

4.4.5 Control of documents

(ISO 14001) & (OHSAS 18001)

Documented procedure required for

a) b) c) d) e) f) Document approval prior to issue Review, update & re-approve documents Changes & current revision status identified Relevant versions available at point of use Documents remain legible & identifiable External origin documents identified & controlled distribution g) Obsolete documents control & identification

4.4.5 Control of documents

(ISO 14001) & (OHSAS 18001)

Remember! Control shall also be extended to external documents such as reference documents for legal compliance review i.e. EQA Act, OSHA, FMA, Poison Acts etc. This is to ensure the legal requirements review is always done based on the latest updated reference documents, not using the outdated documents

4.4.6 Operational control

(ISO 14001 & OHSAS 18001)

Identify & plan operations associated with identified significant environmental aspects & risks where control measures need to be applied To ensure these are conducted as per specified conditions by:
a) Documented procedure to control situations leading to deviations from environmental & OH&S policy, objectives & targets b) Operating criteria stipulated

4.4.6 Operational control

(ISO 14001 & OHSAS 18001)

c) Documented procedures for identified significant environmental aspects; OH&S risks communicated to suppliers & contractors d) Documented procedures for design of workplace, process, installations, machinery, operating procedures & work to eliminate or reduce OH&S risks

4.4.7 Emergency Preparedness & response

(ISO 14001 & OHSAS 18001)

Documented procedure required To identify potential emergency, incidents situation, potential accidents & how to respond To respond to actual emergency situations & accidents

4.4.7 Emergency Preparedness & response

(ISO 14001 & OHSAS 18001)

To mitigate associated adverse environmental impacts & also the likely illness & injury Periodically review, revise if necessary in particular after accidents, incidents or emergency situations occurred Periodically test procedures where practicable

4.5 Checking
ISO 14001:2004 OHSAS 18001:2007 4.5.1 Monitoring & measurement 4.5.1 Performance measurement & monitoring 4.5.2 Evaluation of compliance 4.5.3 Nonconformity, corrective action & preventive action 4.5.2 Evaluation of compliance 4.5.3 Incident investigation, non-conformity, corrective action & preventive action 4.5.4 Control of Records 4.5.5 Internal Audit

4.5.4 Control of records 4.5.5 Internal audit

4.5.1 Monitoring & Measurement

(ISO 14001)

Performance measurement & monitoring

(OHSAS 18001)

Documented procedure required Monitor & measure key characteristics of operations on a regular basis Monitor performance, operational controls & objectives & targets conformity Calibrate monitoring & measurement equipment & records retained

4.5.1 Monitoring & Measurement

(ISO 14001)

Performance measurement & monitoring (OHSAS 18001) Remember! Equipments used by external party engaged to carry out environmental, health & safety tests such as noise, etc SHALL also be ensured & known its calibration status

4.5.2 Evaluation of compliance

(ISO 14001) & (OHSAS 18001)

Documented procedure required Periodically evaluate compliance applicable legal requirements & requirements Records of evaluation to be kept

with other

4.5.2 Evaluation of compliance

(ISO 14001) & (OHSAS 18001)

Example of methods can be used to assess compliance:

a) Audits b) Document and/or records review c) Facility inspections d) Interviews e) Routine sample analysis / test results / verification sampling / testing f) Facility tour and/or direct observation

4.5.3 Nonconformity, corrective action & preventive action (ISO 14001) 4.5.3 Incidents investigation, nonconformity & corrective & preventive action (OHSAS 18001) Documented procedure required Actual & potential NC, handling, investigation + corrective & preventive action Identify, correcting NC & actions to mitigate environmental impacts & consequences from accidents / incidents Investigate NC, determine cause & take actions to avoid recurrence

4.5.3 Nonconformity, corrective action & preventive action (ISO 14001) 4.5.3 Incidents investigation, nonconformity & corrective & preventive action (OHSAS 18001) Evaluate & implement actions to avoid occurrence Record results of corrective / preventive actions taken Review effectiveness of actions taken

4.5.3 Incident Investigation, nonconformity, & corrective & preventive action 4.5.3.1 Incident Investigation Record, investigate & analyze incidents Determine OSH deficiencies Identify needs for CA Identify opportunities for PA Identify opportunities for Continual Improvement Communicate results of investigation Results Documented
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4.5.3.2 Nonconformity, CA & PA

Actual & potential NC, handling, investigation + corrective & preventive action Identify, correcting NC & actions to mitigate OSH consequences CA - Investigate NC, determine cause & take actions to avoid recurrence PA Investigate NC for opportunities for actions to prevent occurrence

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4.5.3.2 Nonconformity, CA & PA

Record & Communicate results Review effectiveness of actions taken Driven by HIRARC review Related documents updated

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4.5.4 Control of records

(ISO 14001) & (OHSAS 18001)

Documented procedure required Identification Storage Protection Retrieval Retention Disposal

4.5.4 Control of records

(ISO 14001) & (OHSAS 18001)

Remember! Environmental, health & safety records shall also include records such as external party testing report (air, water, noise, CHRA etc); licenses; permits etc

4.5.5 Internal audit

(OHSAS 18001)

(ISO 14001) &

Documented procedure required Conforms to EMS & OHSMS planned arrangements & ISO 14001 + OHSAS requirements EMS & OHSMS implemented & maintained Audit programme(s) planned, established, implemented & maintained

4.5.5 Internal audit

(OHSAS 18001)

(ISO 14001) &

Audit programme to consider a) Environmental importance of operations b) Results of risk assessments c) Previous audit results

4.6 Management review

(ISO 14001 & OHSAS 18001)

Review EMS & OHSMS at planned intervals To ensure continuing suitability, adequacy & effectiveness Assess opportunities for improvement & need for changes

4.6 Management review

(ISO 14001 & OHSAS 18001)

Inputs: a) Internal audit results b) Legal requirements & other requirements compliance evaluation results c) Communication(s) external interested parties & complaints d) Environmental, health & safety performance e) Objectives & targets achievements

4.6 Management review

(ISO 14001 & OHSAS 18001)

Inputs: f) Status of corrective & preventive actions g) Follow-up actions from previous management reviews h) Changing circumstances, e.g.
- products, activities and services - environmental aspects & risks - changes in applicable legal requirements

i) Recommendations for improvement

4.6 Management review

(ISO 14001 & OHSAS 18001)

Outputs: Decisions & actions related to possible changes to environmental + OH&S policy, objectives, targets & other elements

System IMPLEMENTATION

Document (Typical)

System documentation

Manual (Optional)

policy organisation chart roles, responsibilities, authorities objectives description of core elements (Management system) direction to related documentation processes

Typical Document (2)

Procedures
x Control of documents (and Data) x Control of records (and records management) x Internal audit x Corrective and preventive actions x Control of non-conformances x Control of Accidents & incidents x Training x Environmental aspects and impacts x Identification of Hazard, Risk assessment and control x Legal and other requirements

Typical Document (3)

Procedures (cont) Consultation and communication Emergency preparedness and response Monitoring and measurement Operational control

Typical Document (3)

Other procedures and working Instructions Waste management Chemical management Pollution control (eg. Air, noise, water etc,) Resource conservation Equipment safety Control of PPE Working permits etc.

Typical EMS Document (4)

Supporting system documents

objectives, targets and management programmes standards guidelines specifications etc.

Typical Training

Key staff training on system implementation Internal Auditing General OH&S/ Environmental Awareness Procedures deployment Others - legal requirements, fire fighting, firstaid, PPE etc.

Project Implementation

Define scope Identify common areas / constraints - GAP analysis (existing control vs EMS & OH&SMS) Project schedule & monitoring Determine process owners/ work group/ steering committee Training/ awareness/ publicity/ communications

Project Implementation (2)

Plans identification: Aspect and Hazard Set objective and management programs Development of documentation Verification of implementation and monitoring Conduct audits Maintenance of system Drive improvements

4 Stages of EMS Implementation

1st stage

Conduct initial review Awareness training for key staff Set-up team and define responsibilities

EMS Implementation (2)

2nd Stage

Planning identify aspects & impacts, hazards and risks, legal, objectives/ targets and management programs Documentation

EMS Implementation (3)

3rd Stage

Implementation Specialised skills training Monitoring and measurement Analysis of data for improvement

EMS Implementation (4)

4th stage

Audit and review Corrective action and improvement Certification

Continual improvement

Implementation
Company
Setup Teams

JP Power
Gap Analysis

Certification Body

3 to 6 months

System Design Documentation Implementation Internal Audit Review Close NC Improvement Consultancy Audit 1st stage Audit Compliance Audit Certification Surveillance Audit

3 to 6 months

Every 6 to 12 months

SUCCESS FACTORS...

MANAGEMENT COMMITMENT

Leadership Motivation Top Management Support Create awareness Provide Resources & training

Key to

Create environment for implementation

MANAGEMENT COMMITMENT Allocate Human Resource & Expertise

Development and Implementation of the System Periodic audit & review

Investment & Cost

Initial Development Cost Operating & Maintenance Cost monitoring and measurement site improvement Training

Inspecting site, participating in system audits, attendance at meeting, issuing message of supports, etc.

Top Management Responsibilities

Defining Policy (4.2) Appointing a Management Representative (MR) or appointee (4.4.1) Allocating Human and Financial Resources Essential to the Development, Implementation and Improvement of the the management system (4.4.1) Ensuring management system is fully Designed, Implemented, Maintained and Effective (4.4.1) Management Review (4.6)

Line Managers Responsibilities

Ensuring Safety and environmental aspects are identified and managed within the area of operations Ensuring management system procedures and working instructions are fully designed, implemented and maintained Improving employees awareness

Staff Responsibilities

Support and Participate in system implementation Follow procedures Provides feedback for improvement Understand responsibilities and environmental impact & hazard related to job

Management Rep/ appointee

Ensuring that the management system is properly implemented and performing to requirements in all locations and spheres of operation within the organization Reporting on the performance of the management system to top management for review and continual improvement

QUESTION & ANSWER