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Planning effective meetings
According to research conducted by Microsoft
, the average business person inthe U.S. spends at minimum roughly 5.5 hours in meetings each week. This studyalso revealed that 71 percent of those attending these meetings found them tobe utterly unproductive.
To further crunch those numbers, there are more than 11million meetings held each year in the U.S. alone. Otherstudies have indicated that the “higher up” someone is inan organizational or system’s infrastructure, the more timehe or she spends in meetings. On average, so-called middlemanagement spends 35 percent of their time in meetings,while upper-level management spends 50 percent of theirtime in meetings. Most organizations spend 7-15 percent oftheir personnel resources on meetings.
If your team is holding a meeting, it better be worth it. How can you ensure thatyour team meetings are effective and worth the time they consume? We have afew tips for you in this Blue Paper
, including how to effectively plan meetings,how best to communicate meetings and agendas, how to evaluate the ROI ofmeetings and more. Block some time, send your calls to voicemail and keepreading—this is one meeting you’ll be glad to attend.
What’s the deal with meetings, anyway?
Meetings have been around for who knows how long, as the term refers to aformally arranged gathering of individuals. In theory, meetings are a good thing.They help us conduct business and build relationships. It’s when they go awrythrough poor planning or implementation that problems arise.Management consultant, Gene Moncrief, believes that the most commonproblems in meetings relate to the following
People try to accomplish too much, in too little time.
You can’t doan information dump, solve problems, make decisions, plan foraction, etc., all in one short meeting.•
Meetings are held with a lack of clear objectives and/or