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PO Position Hierarchy in R12 1 year ago

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1. Setup of Approval Hierarchies Position For Approval of Purchase Order Documents we can set Hierarchies. Rahul Guhathakurta, Management Consultant at N/A, 1 year ago There are 2 types of Hierarchies which are mainly used Tags approval hierarchy 1.Employee-Supervisor Hierarchy 2.Position Hierarchy Here we will see the setting of Position Hierarchy and approval of Purchase Order Using the Same. To Set up Position Hierarchy we need to set up the following : Define Employee Define Job Define Position

khurrambtt4 9 months ago

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Assign Job and Position to the Employee Define Approval Groups Assign Approval Groups to Position Define Position Hierarchy Define Buyer Define User Run Report Fill Employee Hierarchy We will take the below users in our Example Create Employee (N)HRMS Responsibility > People > Enter and Maintain Click (B) New Create all the four Employees as mentioned above. Define Job (N) HRMS Responsibility > Work Structures > Job >Description Click (B) New Similarly define 3 more Jobs for Director, VP and President. Define Position (N) HRMS Responsibility > Work Structures > Position >Description Click (B) New Similarly Define 3 more Positions for Director, Vice President and President. Assign Job and Position to the Employees Query the Employees Created earlier and Click on (B)Assignment Place the Cursor in the Position Field and from the LOV select the appropriate position. Define Approval Groups (N) Purchasing Responsibility > Set up > Approvals > Approval Groups Give Approval for 100 USD to Document Total Give approval for 1000 USD for Document Total Give Approval for 2000 USD to Document Total Give Approval for 5000 USD to Document Total Assign the Approval Group to respective Positions Similarly Assign the Other Positions to the respective approval Groups. Define Position Hierarchy In the Subordinates region click on Down Arrow Observe that now 0812.VP12is in the Position block Observe that now 0812.VP12is in the PositionBlock Again ,in the subordinates region click on Down Arrow Verify Use Approval Hierarchy Option is enabled in the Financial Options . This is where the choice is made. If the box is checked, Hierarchies are used. Otherwise EmployeeSupervisor hierarchy will be used Set the above defined Position Hierarchy as Default Hierarchyfor a Document Type. Choose Forward Method as Hierarchy. Here we will choose Standard Purchase Orderas the document type Run the request Fill Employee Hierarchy Define Terry_Clerkas Buyer (N) Purchasing > Setup > Personnel > Buyers Click (B) Add Buyer Define all the 4 Employees as Users in Oracle Application and Assign Purchasing Responsibility (N) System Administrator > Security > User >Define Give a User Name and Attach the Employee in the Person Field Create a Purchase Order of 5000 USD Submit the document for Approval Observe that as per the Hierarchy, the PO is being forwarded to the Director Smith_Dir Login with Smith_Dirand check the notification for PO approval (N)Purchasing Responsibility > Notification Summary Click on ApproveButton Query the Purchase Order from Purchase Order Summary Form From Tool Bar Inquire > View Approval through Workflow observe the progress of the Purchase Order. Observe that the PO has been forwarded to Doe_VPwho is next in the line of Approval. Login into the application with Doe_VPand check the PO notification Click on ApproveButton Observe that the PO has been forwarded to Jane_Pr who is next in the line of Approval. Login into the application with Jane_Prand check the PO notification Observe the Approval Sequence Approve the Purchase Order. Query the Purchase Order. Observe the status of the Purchase Order and view Action History. lefttop

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