Use your head – read everything, question what you see, and make sure it makes sense.
We are focused on entering information for the object collections only.
Our approach to the data entry is:If it’s in the file we enter it.If it’s not we leave the field blank.If it’s contradictory we try to resolve it.
Please remember to click the
key before making any changes to a record.
Exception: select the cm measurement on the Objects Catalog before clicking edit
For worksheets which postdate the accession number (e.g. an item numbered 1973.025.3which has a worksheet dated 1985) do not use the name and date on the worksheet for the
Use that information for the
Format all dates as MM/DD/YYYY (e.g. 02/04/1999)Except
field which is formatted as YYYY/MM/DDExcept
field on Accession screen will take all date formats(one-, two-, or three-part dates)
Use a forward slash (/) not a comma (,) to separate items in
Spell out all words, unless abbreviation appears on the object. Except:
Use Postal abbreviations for states (e.g. MA for Massachusetts)
Use periods for name initials when surname is spelled out but do not use a space between initials (e.g. L.A. Roberge)
Do not use periods for inititials only (e.g. LAR, USA)
Spell out all numbers from one to ten. All other numbers may be keyed in as numerals.
Make sure the cursor is always at the top far left of each field.
For Muli-part accessions:
If pieces make a whole item, .1a, .1b, .1c, etc.
If distinct pieces make a complete item (a uniform consisting of shirt, jacket, and pants), use .1a, .1b, .1c, etc.
Set lexicon to reflect the collection (i.e. a shirt, jacket, and pants would all bedesignated uniform)