User Guide2 Draft

Sections

Overview
Using the Guide
Important Features with 2.x
Open Standards XML File Format (OASIS OpenDocument)
New Multipane View
New CustomShapes (compatible with Microsoft AutoShapes)
More Slide Transitions and Animation Effects
Enhanced PDF Export
New enhanced Database Features
Mail Merge Wizard
Enhanced Word Count Feature
Support for Nested Tables
Digital Signatures Support
XForms Support
Calc now has 65,536 Rows
Enhanced DataPilot Support
Native Installers
Native Desktop Integration
Floating Toolbars
Style Paint Brush
Quickstarter for *NIX Operating Systems
Multiple Language Support
New Charting Module
Chapter 1: Using OpenOffice.org Help
OpenOffice.org StepbyStep Help
Tips
Turning tips on and off
Extended Tips
Turning extended tips on and off
Help Agent
Turning the Help Agent on and off
Chapter 2: Working With OpenOffice.org
The User Interface
Starting OpenOffice.org
Toolbars in the OpenOffice.org Window
The Title Bar
The Menu Bar
The Toolbars
Examples of Floating Toolbars
Using Floating Toolbars
The document window
Docking toolbars
Docking windows
Changing the Visibility of Buttons on Toolbars
Opening and Saving Documents
Opening Documents
Saving Documents
Changing the Work Directory
Saving Documents Automatically
Backup a File Automatically
Saving Recovery Information Automatically Every 'n' Minutes
OpenOffice.org File Formats
XML file format names
OpenOffice.org XML file structure
Definition of the XML formats
Setting Tabstops
Sending Documents as EMail
Single Messages
MailMerge
Printing Documents
Displaying Print Previews
Reduced Printing of Documents
To print two pages beside one another on one sheet of paper
Printing in Black and White
Printing text and graphics in black and white
Printing all Draw and Impress documents in black and white
Printing only text in black and white
Printing all Writer documents with black and white text
Printing the current Writer document with black and white text
Printing Brochures
Spellcheck
Checking Multilingual Texts
Starting Spellcheck
Excluding Text From the Spellcheck
Adding Writing Aids for Other Languages
Getting New Writing Aids
Using Automatic Functions
Using AutoCorrect and AutoFormat
Turning off URL Recognition by AutoCorrect
Undo URL recognition
Turn off URL recognition
Other AutoCorrect functions
Creating a Letter Template With the Wizard
Find & Replace
Finding a Word in Text
Searching for Whole Words Only
Match Case
Searching for Text With Wildcards
Searching Backward
Current Selection Only
Searching for Styles
Searching for Text Attributes
Searching for Special Formats
Similarity Search
List of Regular Expressions
Digital Signatures and Printing or Exporting Documents
Only “open password”, no restriction
“open password”, restricted
Permission restricted only
PDF without restriction (Default behaviour)
Permissions available
Printing
Changes
Enable copy
Enable accessibility
Programming PDF Security in Macros
Chapter 3: Managing Text Documents With Writer
The OpenOffice.org Writer Functions
Writing
Designing and Structuring
Desktop Publishing with OpenOffice.org Writer
Calculations
Creating Drawings
Inserting Graphics
Customizable Program Interface
Drag&Drop
Extensive Help Functions
The OpenOffice.org Writer Window
Windows® of OpenOffice.org Writer
Entering and Formatting Text
Entering New Text
To enter new text:
Line breaks
Automatic correction
Word completion
Inserting Text
Switching Between Insert Mode and Overwrite Mode
Using the keyboard:
Using the mouse:
Entering Text Anywhere on a Page
Selecting and Deleting Text
Deleting characters
Deleting text
Selecting text to delete with the mouse
Selecting text to delete with the keyboard
Deleting nonadjacent pieces of text
Status bar uses
Setting the Viewing Zoom Factor
Editing or Activating Hyperlinks
Applying Various Fonts
Keyboard Navigating and Selection in Writer
Inserting Special Characters
Inserting Protected Spaces, Hyphens and Conditional Separators
Nonbreaking spaces
Nonbreaking hyphen
Hyphen, emdash and endash
Manual Hyphenation
Emphasizing Text
Rotating Text
Defining Borders
Choose Format from the menu bar, Borders tab page
Use the Borders floating toolbar with Tables
Superscripts and Subscripts
Applying subscripts/superscripts retrospectively
Writing in Uppercase or Lowercase
Moving Text Sections in Documents
Resetting Font Attributes While Typing
Example procedure for resetting Font Attributes
Quick Formatting Using the Adjacent Paragraph Format
Using Sections
Sections and Columns
Inserting Sections
Editing Sections
Formatting Text With and Without Styles
Direct Formatting or Formatting With Styles
The Style Concept in OpenOffice.org
The Styles in the Styles and Formatting Window
Paragraph Styles
Paragraph Style
Character Styles
Hierarchical Styles
Numbering Styles
Creating New Character Styles or Paragraph Styles
Creating Document Templates
The Advantages of the Styles and Formatting Window
Formatting Multiple Paragraphs
Changing a Style the Easy Way
Page Styles and Page Numbers
Create Page Styles
Editing Page Styles
Page Breaks as Paragraph Formats
Changing the Format of Page Numbers
Page Styles Summary
Defining default Templates
Templates and Styles
Copying Styles Between Templates and Documents
New Style from Selection
Transferring Formats With Fill Format Mode
Updating Styles From Selections
This is how to update a Style:
Style can also be updated by using drag and drop:
Entering and Formatting Text Automatically
Disabling the AutoCorrect Function
ASCII Quotation marks are replaced with Custom Quotes
Sentences always begin with a capital letter
Three identical characters will become a whole line
Automatic Spellcheck
To exclude words from Spellcheck
Using AutoText
Defining AutoText
Using AutoText in Networks
Printing AutoTexts
AutoText With AutoComplete
Exceptions in AutoCorrect
Example
Text Frames
Inserting, Editing and Linking Text Frames
Inserting Text Frames
Editing Text Frames
Linking Text Frames
Using Text Animation
Drawing Lines in Text
Editing Text With FontWork
Aligning Text With Lines
Aligning text on a free form line
Aligning text with straight lines
The Navigator
Jumping From One Object to Another in Text
Jumping to a Specific Page
Chapters in Navigator
Indexes and Tables of Contents in Writer
Defining Index/Table of Contents Entries
Editing or Deleting Index and Table Entries
Creating a Table of Contents
Creating Alphabetical Indexes
Creating UserDefined Indexes
Using a Concordance File
Preparation
Entering Data
Example file
Creating Bibliographies
Updating, Editing and Deleting Indexes and Tables of Contents
Editing the Format of an Index/Table of Contents
Indexes Covering Multiple Documents
Headings and Numbering
Numbering and Numbering Styles
Turning Bullets On and Off
Turning Numbering On and Off
Example numbered list with sublevels:
Outline Numbering
Automatic Bullets and Numbering
Numbering Illustrations by Chapters
Defining Number Ranges
Using Master Documents and Subdocuments
Importing Lists From Other Text Programs
Changing Numbering via the Keyboard
Interrupting and Continuing Numbering
Delete the automatic numbering
Formatting the paragraph
Continuing numbering with a new starting value
Numbering Lines
Line Numbering for All Paragraphs
Line Numbering for Particular Paragraphs
Tables in Text
Inserting Tables
Inserting an empty table using the mouse:
Inserting an empty table via the Insert menu or floating toolbar:
Inserting a single row table by typing ++... or ||
Inserting from OpenOffice.org Calc with the clipboard
Inserting from OpenOffice.org Calc using draganddrop
Deleting Tables
Inserting Paragraphs Before Tables at Start of Page
Resize columns, rows, and cells
Table AutoFormat
Table properties in general
Calculating in Text Documents
Formulae in Text Documents
Formula Options
Basic Calculation Functions
Basic Functions in the Submenu
Operators
Statistical Functions
Trigonometric Functions
More Defined Values
Calculating in Text
Calculating With formulae Located in Text
Conditional Text
Defining and using conditional text – by example
Defining a conditional variable
Type “Reminder” in the document, and then add space
Defining a condition and the conditional text:
Displaying the conditional text:
Calculating in Text Document Tables
Calculating Across Multiple Tables
Calculating Cell Totals in Tables
Merging and Splitting Cells
Merging Cells in OpenOffice.org Writer
Splitting Cells in OpenOffice.org Writer
Merging Cells in OpenOffice.org Calc OLE Objects
Cancelling the merging of cells in OpenOffice.org Calc OLE Objects
Inserting or Deleting Rows/Columns Using the Keyboard
Repeating Multiple Heading Rows in a Table
Enlarging and Reducing Cells in Text Tables
Adapting Table Widths
Images, Drawings, Clipart and FontWork
Positioning Objects
Captions and Number Ranges
Defining Captions
Editing or deleting captions
Inserting an object in a number range
Inserting Graphics via dialogue
Inserting Graphics From OpenOffice.org Draw or Impress
Inserting Graphics via Drag and Drop From the Gallery
Adding Graphics To the Gallery via Drag and Drop
Inserting Graphics With a Scanner
Inserting a Chart From OpenOffice.org Calc
Dragging and Dropping the Chart with Move or Copy
Charts with Linked Data
Inserting Decorative Horizontal Lines
Headers, Footers and Footnotes
Some Notes Concerning Headers and Footers
Inserting Page Numbers in Footers
Formatting Headers and Footers
Defining Different Headers
Inserting Page Numbers of Continuation Pages
Inserting Lines Under Headers
Footnotes and Endnotes
Inserting and Editing Footnotes
Inserting a footnote via an icon
Inserting a footnote via a dialogue
Tips for Working with Footnotes
Spacing Between Footnotes
Spellcheck, Dictionaries, Hyphenation
Controlling Spellcheck via the dialogue
To exclude words from the Spellcheck:
Removing Words From UserDefined Dictionaries
Hyphenation
Automatic hyphenation
Thesaurus
Form Letters, Business Cards and Labels
Creating Form Letters
Brief Instructions (For Quick Results)
Fixed and Variable Fields
Creating and Printing Labels and Business Cards
Designing Business Cards via dialogue
Designing Labels and Business Cards
Printing Labels With Serial Numbers
Printing Address Labels
Avoiding Blank Paragraphs
Newsletters
Creating a Newsletter From a Template
Creating Page Styles
Editing Columns
Editing Paragraph Styles
Working with Frames
Formatting a Frame
Anchoring Frames
Defining a Frame Wrap
Defining a Wrap Region
Using coloured or Graphic Backgrounds
Using Automatic Hyphenation
Letters With Envelopes
Using a ReadyMade Letter Template
Creating a Letter Template Using the Wizard
Creating an Envelope Template
Inserting an Envelope into a Document
Adjusting the Printer for the Printout
Creating and Printing a Letter With an Envelope
Creating an Single Envelope
Adding a POSTNET Bar Code to an Envelope
Get a POSTNET font
Building a Complete POSTNET Bar Code for Printing
Adding More Languages to OpenOffice.org
Setting Text Language
Adding More Text Languages
Setting UI Language
Adding Multiple Language Support using Language Packs
Chapter 4: Spreadsheets in Calc
Overview of the Functions in Calc
Calculating
Database Functions
Arranging Data
Examining and Extrapolating Data
WhatIf Calculations
Dynamic Charts
Importing and Exporting Data
Importing into Calc
Exporting from Calc
Referencing Data in Networks and the Internet
The Calc Window
Structure of a Spreadsheet
Rows and Columns
Multiple Sheets in a Document
Inserting Sheets
Renaming Sheets
Values and Formulae as Cell Contents
Calculating in Spreadsheets
Using Builtin Functions
A Short Description of What Cells Can Contain
Text
Numbers
Calculating With formulae
Calculating With Dates and Times
Inserting and Editing Notes
Handling Multiple Sheets
Displaying Multiple Sheets
Working With Multiple Sheets
Printing Spreadsheets
Formatting a Spreadsheet
Formating Numbers
Dates
Formatting Cells and Sheets
Using AutoFormat for Tables
Layout of Spreadsheets
Designing Spreadsheets Clearly
Formatting Text in a Spreadsheet
Formatting Numbers in a Spreadsheet
Formatting Borders and Backgrounds for Cells and Pages
Addressing Cells
Addresses and References, Absolute and Relative
Relative Addressing
Absolute Addressing
When to Use Relative and Absolute References
Addressing by Name
Recognizing Names as Addressing
Only Copy Visible Cells
Referencing a Cell in Another Document
Using References in formulae
References to Other Sheets
Using Charts
Editing Chart Titles
Editing Chart Legends
Adding Texture to Chart Bars
Editing Chart Axis
Database Functions in Calc
Defining Database Ranges
Creating Records in a Spreadsheet
Sorting Database Ranges
Filtering Database Ranges
Grouping Database Ranges and Calculating Subtotals
Transferring Data From a Data Source to a Spreadsheet
Opening a Database File in Calc
Evaluating Data With Calc
DataPilot
What use is the DataPilot?
Creating DataPilot Tables
Selecting DataPilot Output Ranges
Editing DataPilot Tables
Filtering DataPilot Tables
Updating DataPilot Tables
Deleting DataPilot Tables
Consolidating Data
Applying Goal Seek
Naming Cells
Start Goal Seek
Applying Multiple Operations
Multiple Operations in Columns or Rows
Calculating With One Formula and One Variable
Calculating with Several formulae Simultaneously
Multiple Operations Across Rows and Columns
Calculating with Two Variables
Using Scenarios
Using ReadyMade Scenarios
Creating Personal Scenarios
Validity of Cell Contents
Using Cell Contents Validity
Sample macro:
Printing or Exporting Spreadsheets
Printing Sheet Details
Defining Number of Pages for Printing
Printing Sheets in Landscape Format
Printing Rows or Columns on Every Page
Saving and Opening Sheets in HTML
Saving Sheets in HTML
Opening Sheets in HTML
formulae and Values as CSV Files
Exporting formulae and Values as CSV Files
Importing a CSV File
AutoFill
Applying Sort Lists
Automatic Row Filling
Protecting Sheets
Creating a Reference
Inserting a note
Inserting a sheet into another document
Displaying formulae
Using print ranges
Freezing Columns
Splitting a Calc Window
Conditional Formatting
Defining Validity
Creating Input Help
Linking Sheet Information
Chapter 5: Creating Presentations With Impress
OpenOffice.org Impress Toolbars and Windows®
How to Create a Basic Presentation
Creating a Presentation With the Wizard
Creating a Simple Presentation Without the Wizard
Switching Presentation Views
Arranging Slides
Incorporating Slide Show Effects
InSlide Effects
Showing a Presentation
Editing Presentations
Defining Background colours
Switching Page Styles
Presentation Styles
Using Outline View
Slide Transitions, Effects and Animation
Automatic Slide Transition
Effects for Objects
Selecting Hidden Objects
Individual Presentations
Exporting, Printing and Presenting
Printing a Presentation Slide
Exporting Presentations as Web Pages
Exchanging Data via the Clipboard
Creating a Business Report
Creating a Business Report in Presentation Form
Entering Text in the Outline View
Changing the Slide Layout
Designing Slides
Creating a Slide Show
Defining or Changing Slide Order
Creating CrossFade Effects
Starting Presentations
Working with Connectors
"Edge to Edge” Connectors
"Middle to Middle” Connectors
Editing Connectors
Using a Snap Grid
Editing Glue Points
Hints and Tips for a Successful Presentation
Using the Mouse as a Pointer
Changing Bullet Symbols in Outline View
Inserting, Deleting and Renaming Slides
Creating and Printing Handouts
Organizing and Printing Notes
Using the Navigator
Edit Jump Targets
Modifying Object Size
Creating Additional Objects
Changing Font and Font Size
Modifying colours
Keyboard Navigating and Selection in Impress
Chapter 6: Creating Drawings with Draw
OpenOffice.org Draw Functions
Creating and Publishing Vector Graphics
Creating 3D Objects
Manage Organization Charts
Drawing
Export
Construct
Integrate
The OpenOffice.org Draw Window
Toolbars and Windows® in OpenOffice.org Draw
Drawing Rectangles and Ellipses and Entering Text
Rotating and Resizing Objects
Arranging and Aligning Objects
Arranging Objects
Aligning Objects
Drawing Sectors and Segments
Entering Text
Normal Text
Fitting Text to Frames
Callouts
Converting Text Into 3D
Drawing, Editing and Converting
Curves and Objects
Drawing Curves
Editing Curves
Vectorizing Bitmaps
Converting Text Characters to Curves
Converting to Curves, Polygons, 3D
Working With Objects
Duplicating Objects
CrossFading Between Two Objects
Grouping Objects
Entering Groups
Exiting Groups
Navigating Between Objects of a Group
Combining Objects and Constructing Shapes
Combining Objects
Constructing Shapes
Shapes Merge
Shapes Subtract
Graphic Objects in Drawings and Presentations
Inserting Bitmaps
Editing Bitmaps
Applying Text to Bitmaps
Saving Bitmaps
Working With colours
The colour Bar
Defining Custom colours
Replacing colours using the Eyedropper
Gradients and Patterns for Objects and Background
Defining Gradients
Defining a custom colour Gradient
Interactively Defining a colour Gradient
Organizing the Attribute Tables
3D Globe
Creating Texture on a 3D Object
Using Illumination
More 3d Effects
3D Effects: Favourites
3D Effects: Geometry
3D Effects: Shading
3D Effects: Illumination
3D Effects: Textures and Material
Designing 3D Objects From Font Characters
First Step:
Second Step:
Third Step:
Fourth Step:
Fifth Step:
Using a Grid
Mechanical or Construction Drawings
Creating a Construction Plan
Using Snap Lines
Using Dimension Lines
Working With Multiple Layers
Using One colour per Layer
Chapter 7: Databases and Data Sources
Creating a database file
Creating a table
Creating a related table
Creating a relationship between tables
Creating a data entry form
Making data entry easier
Modifying a date field
Adding a list box to a form
Adding a combo box to a form
Changing the tab order of a form
Viewing Data
Copying the form
Changing the form's properties
Setting a sort order for a form
Creating a query to find today's appointments
Add a sort order to the query
Changing the Join type in the query
Creating a report
Some tips for using the Calendar database
Adding data to a related table
Open the form for the related table
Open the Data Sources window
Refreshing the form
Filtering Data
Registering a Data Source
Connecting to other types of databases
Address Books
Registering an Address Book
Using the Wizard to import an Address Book
Manually Registering an Existing Address Book
System Address Book as Data Source
Importing and Exporting Data in Text Format
Exporting in CSV Text Format
Form Design
Forms in OpenOffice.org
Available controls
Customizing controls
Creating a group of option buttons
Do any other controls have an wizard?
Attaching a data source to a form
Associating data with a field
Activating form controls in a document
How to use the form
Searching in Tables and Form Documents
Searching With a Form Filter
To search with a form filter:
Commands
Chapter 8: Customizing OpenOffice.org
Modifying and Customizing the User Interface of OpenOffice.org
Configuring the Keyboard
Configuring Menus
Changing Toolbars
Inserting, Moving and Deleting Icons on Toolbars
Changing Icon Views
Changing the Look of the User Interface
Selecting Measurement Units
Moving, Deleting or Copying Icons
Sending Faxes and Configuring OpenOffice.org for Faxing
Creating a LAN Friendly Faxing Solution under Linux
Creating a LAN Friendly Faxing Solution under Windows
Sending a Fax via dialogue
Configuring OpenOffice.org for Faxing via Icon
Further Information
Chapter 9: Advanced Techniques
Copying and Moving Data Using Drag and Drop
Dragging and Dropping Within a OpenOffice.org Document
Inserting Objects From the Gallery
Inserting an object as a copy
Inserting an object as a link
Inserting an object as a background graphic
Inserting an object as a texture (pattern) for another object
Copying Graphics From the Gallery
Inserting Graphics From a Document in the Gallery
Copying Graphics Between Documents
Copying Draw Objects into Other Documents
Inserting a Draw object in a text document
Inserting a Draw object in a spreadsheet
Drag and Drop With the Data Source View
Using data in a text document
Applying data to a table document
Inserting controls in a text form
Copying Sheet Areas to Text Documents
Inserting Data From Spreadsheets
Inserting Data From Text Documents
Copying Text Using Drag and Drop
Revision Marking Function
Recording and Displaying Changes
Accepting or Rejecting Changes
Comparing Versions of a Document
Merging Versions
Recording Changes
Version Management
Protecting Contents in OpenOffice.org
Protecting All Documents When Saving
Turning on protection
Turning off protection
Protecting Revision Marking
Turning on revision protection
Turning off revision protection
Protecting Cell Ranges in Calc
Protecting Sections in Writer
Protecting Cells in a OpenOffice.org Writer Table
Automatic Protection of Indexes and Tables
Protecting frames, graphics and OLE objects
Protecting Drawing Objects and Form Objects
Protecting Records
Digital Signatures and Encryption1
Certificates
How to get a Certificate?
Selfsigned certificates
Certificates from a Certificate Authority
Integrating a Certificate with OpenOffice.org
Changing Defaults and Other Configuration Items
Saving Configuration With Document
Inserting and Editing Tab Stops
Moving Tabs on the Ruler
Changing the Properties of Tabs
Deleting Tabs
Changing the Defaults
Changing the colour of Text
Inserting Landscape pages into a Portraitoriented Document
More on Templates
Changing Default Templates
Modifying Default Templates
Resetting Default Templates
Using Custom Templates
Using OpenOffice.org over a Network
Chapter 10: Introducing OpenOffice.org Basic and Macros
Accessing the Sample Macros
Calling the Sample Macros
Editing the Sample Macros
The Sample Macros
AutoText
ChangeAllChars
GetTexts
ReadDir
Userfields
Chapter 11: Using OpenOffice.org Math
Formula Entry
Tool bar
Command Icon Box
Command dialogue Box
Creating an Equation with dialogue Commands
Special Formating
Exponentiation:
Subscripting:
Leading and trailing superscript and subscript:
Centre subscript / superscript:
Under brace / Over brace:
Various types of Brackets
Special Characters
Special Operators
Integral Sign:
Summation Character:
Product Character:
Vectors and Matrices
Vector
Matrix
Formatting
Size
Colour
Layout
Alignment
Examples
Chapter 12: Building Forms with Xforms
StepbyStep Procedure
Chapter 13: Xml Enhancements
Flat XML filter
Creating a new Docbook Filter
Chapter 14: Troubleshooting Common Problems
Error Message contains “Get Storage: "No Content"”
Under Windows®
Multiuser installations:
Singleuser installations:
UNIX systems
Outline numbering is not retained after a save
What to do when document prints or exports with blank pages
What to to do with a General error General input/output error
How to recover content from a Openoffice.org file
Steps for recovering a damaged Openoffice.org file:
How to get sounds under Linux?
Starting
Installing the JRE
Activating the JRE in OpenOffice.org
Installating the JMF
Integration of the JMF in OpenOffice.org
Registration of the Plugins in the JMF
Integration of the Plugins in OpenOffice.org
Time for the second test
Time for the third test
What to do if it fails?
How to open Microsoft Works Documents in OpenOffice.org 2.x
Index
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