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2011 Changes To HARA Governance Manual

2011 Changes To HARA Governance Manual

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The HARA Board of Governors recently voted to modify and/or clarify some of eligibility requirements for the Nā Hōkū Hanohano Awards, and also establish a new award. Due to the extent of the modifications, we are making a complete list of all of the definitions for eligibility from the Academy’s Governance Manual available to members.
The HARA Board of Governors recently voted to modify and/or clarify some of eligibility requirements for the Nā Hōkū Hanohano Awards, and also establish a new award. Due to the extent of the modifications, we are making a complete list of all of the definitions for eligibility from the Academy’s Governance Manual available to members.

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Published by: Hawai‘i Academy of Recording Arts on Aug 23, 2011
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 8/23/11To: All HARA MembersFrom: HARA Board of GovernorsRe: Selection Committee Report: Recommended Changes To Governance Manual
 Aloha pumehana k 
ā
kou,
The HARA Board of Governors recently voted to modify and/or clarify some of eligibility requirementsfor the N
ā
H
ō
ū
Hanohano Awards, and also establish a new award. Due to the extent of themodifications, we are sending a complete list of all of the definitions for eligibility from the Academy’sGovernance Manual. The following is a summation of the most significant changes:1) Some changes codify previously enacted decisions by the board that allow for greater inclusion of non-residents in Hawai‘i-originating/Hawaiian genres of music, as well as compilations andanthologies if the content is also in the Hawai‘i- originating/Hawaiian genres.2) We have refined the requirements for the Single category, noting some of the issues and confusionthat the selection committee encountered with reestablishment the category this year.3) We have established and defined the requirements for an International Award, which is intended toalso include all Hawai‘i-originating/Hawaiian genres recorded outside of the U.S.4) We have separated the Hip-Hop/ R&B genres and created separate awards for each. Each categorywill appear on the final ballot and an award given at the 2012 N
ā
H
ō
ū
Hanohano Awards providedthat at least three (3) releases are submitted in each. Should there be less than three (3) entries ineither category, either (or both) that contain less than three submissions will be placed in theContemporary Album category.5) We have defined the criteria for the EP (Extended Play Release) of the Year, and the criteria for theAlbum of the Year category. Please see the criteria for these categories in the attached document. Theoutcome of these definitions is that there is no overlap between the two categories in terms of number of songs or total playing time, and the following examples are provided. EP releases may not beentered in any other genre category, and by definition cannot be entered in Album of the Year either:• 8 songs and 29 minutes length is an EP (because both song count AND length are met)• 9 songs and 30 minutes is an album (one criteria-
length
-is met by the OR statement in Album)• 10 songs and 29 minutes is an album (one criteria -
song count
-is met by the OR statement• 10 songs and 35 minutes is an album (both criteria are met by the OR statement in Album)If you have any questions regarding these changes, please contact the HARA office at (808) 593-9424,or email info@nahokuhanohano.org
THE HAWAI‘I ACADEMY of RECORDING ARTS
 N
Ā
H
Ō
Ū
HANOHANO AWARDS
 
3.1 Definition of Eligibility
3.1.1 All recordings created, produced, engineered, and recorded by a Hawai‘i resident artist(s),musician(s), or technician(s) released during the eligibility year are eligible for inclusionon the preliminary voting ballot provided their nomination form and deposit material arereceived in the HARA office by the deadline. Digital download-only releases availableexclusively through established online retailers such as iTunes, Rhapsody, Amazon.com,and CD Baby are also eligible for inclusion on the preliminary and final ballot providedthat they are available for sale on at least one of these retailers by January 1, of theeligibility year.3.1.2 In the General and Technical nominee must be a resident of the State of Hawai‘i except inthose categories where non-residents are specifically allowed (See Section 3.3). Aresident is defined as one who lives in Hawai’i more than six months a year.3.1.3 In the Genre Categories, Hawai‘i resident and non-resident nominees are eligible if the work is recorded in Hawai‘i; or is distributed by a Hawai‘i based distributor for generaldistribution within the State of Hawai‘i. Non-resident entries are also allowed in specific,Hawai‘i-originating genres (See Section 3.4). Artists and producers who reside outside of the United States are only eligible for the International Award
.
Digital download-onlyreleases by non-residents which are available exclusively through established onlineretailers are eligible for inclusion on the preliminary ballot provided that a Hawai‘i-basedcompany arranged for digital distribution of the release, or it is available on anestablished Hawai‘i- based retail service.3.1.4 Recordings released between January 1 and December 31 will be eligible each competitionyear.3.1.5 Five (5) recordings must be released within the competition year in order to establish a newcategory (subject to approval by the Board of Governors).3.1.6 A minimum of three (3) recordings must be released within the competition year in order tomaintain an award category.3.1.7 Album releases must contain a minimum of nine (9) tracks or a minimum overall play lengthof 30 minutes to qualify as an album or DVD, or for artists, producers and other contributors to qualify for any of the general, genre, technical or adjudicated categories.
3.2 Selection Procedure
3.2.1 All eligible releases in the General and Genre Categories are included on the preliminary ballot and are voted on by current regular and associate members.3.2.2 For Technical Categories a panel of producers, engineers, industry specialists andtechnicians select five nominees for each category; the nominees are voted on by theregular membership on the final ballot.3.2.3 For the Adjudicated Awards, a panel of Hawaiian Language, haku mele and musicspecialists appointed by the Board of Governors selects the nominees and the finalists.3.2.4 Only voting members of HARA that have applied for membership at least two months prior to the awards ceremonies are eligible to vote in the N
ā
H
ō
ū
Hanohano Awards balloting.3.2.5 An accounting firm shall tabulate the votes on the preliminary ballot, and forward the topfive (5) vote getters to the Board for inclusion on the final ballot.3.2.6 In the event of a tie in the fifth position, six (6) nominees will advance to the final ballot.
 
3.2.7 In the event of six (6) nominees on the preliminary ballot, all six (6) names will advance tothe final ballot.3.2.8 Selection Committee shall vet the releases to determine their placement within the GenreCategories. The artist may make the final choice should the album qualify in more thanone Genre Category.3.2.9 Favorite Entertainer of the Year shall be voted on by the public. The voting process shall bedetermined by the Board. Nominees must have released an album in the eligibility year, be residents, and living as of the nomination deadline. Artists on compilations andanthologies shall not be eligible.3.2.10 The deadline for the receipt of the nomination form and deposit material by the HARAoffice shall be the last business day of January following the eligibility year. There shall be no exceptions to the deadline except with Board approval.3.2.11 Nominations shall be submitted via hard copy, emailed or submitted online. Nominationsshall not be considered complete without the required deposit materials as specified onthe nomination form.
3.3 General Categories
3.3.1 Nominee must be a resident of the State of Hawai‘i.3.3.2 Anthology of the Year. (Producer’s Award) Best album of previously released material. Atleast 75% of the album must have previously released material from at least two (2)different releases. The album must also have a revised song order, be repackaged, or besubstantively different from the original releases. Non-resident producers are eligible if atleast 75% of the tracks feature vocals in the Hawaiian language or are performed in slack key or island music styles.3.3.3 Song of the Year. (Composer’s Award) Best achievement in creating a first-time recordedsong containing both words and melody.3.3.4 Compilation Album of the Year. (Producer’s Award) Best album of newly released material.The album must contain a minimum of three (3) distinct artists on distinct tracks. Non-resident producers are eligible if at least 75% of the tracks feature vocals in the Hawaiianlanguage or are performed in slack key or island music styles, or if 75% of the album isrecorded in Hawai‘i.3.3.5 Most Promising Artist(s) of the Year. Best first-recorded effort as a featured artist or group.(a) First–recorded effort shall be defined as first commercially available CD or DVD andshall include retail sales worldwide.(b) First time participation on a compilation with other artists and/or participation as a guestartist shall not constitute a first–recorded effort.3.3.6 Group of the Year. Best performance by a vocal duo or group of newly recorded materialcontaining vocals. Groups that credit a single, featured vocalist (i.e., "John Almeida &His Hawaiians" or "Genoa Keawe and Her Hula Maids") may be entered in this category.However, once entered in this category they may not be entered in the "Male Vocalist of the Year" or "Female Vocalist of the Year" categories at a later date while using the samegroup name. Duos must be entered in this category, regardless of the vocal or instrumental contribution of the named members.3.3.7 Male Vocalist of the Year. Best performance by a male artist of newly recorded materialcontaining vocals. Groups that credit a single, featured male vocalist (see examples

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