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BPS - Layouts and Planning Folders

BPS - Layouts and Planning Folders

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Published by Suraj Reddy

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Published by: Suraj Reddy on Oct 02, 2008
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03/13/2013

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Functions of the MAP Planning Interface
Use
The SAP MAP toolbar on the MAP planning interface enables you to plan data locally in
Microsoft Excel 
and then transfer it to SAP BW-
BPS
. This method means that you canwork with a familiar and easy-to-use front end and also takes up less resources on theserver.
Prerequisites
You have installed and started the
Microsoft Excel Add-In
for the SAP MAP toolbar.
For more information about installing the
Microsoft Excel Add-In
for the SAP MAPtoolbar, see
Features
The
Microsoft Excel Add-In
for the
SAP MAP toolbar provides you with a new toolbar offering a range of functions:
 
Logon
:Using the
Logon
function, you establish a connection to the SAP BW-
 
BPS
and open adialog box in which you can choose a planning folder.
 
Log off 
:The connection to the SAP BW-
BPS
is closed.
 
Open planning folder 
:When you choose
Open planning folder 
a selection box appears, from which you can opena planning folder to process.Make sure that you have created the planning folders that you want to open in theSAP MAP toolbar as planning folders for assortment planning in SAP BW-
BPS
.A workbook is created in
Microsoft Excel 
for each planning
layout
in a planning folder. Youcan select these workbooks using the functions in
Microsoft Excel 
and arrange them on thescreen (for example, one beneath the other).You can open several planning folders at the same time. We do not recommend thisprocedure, however, as the data is not synchronized between different planning foldersonline.The planning folders in SAP BW-
BPS
enable you to define pure
output
 
layouts
.These
output
 
layouts
are not displayed by the SAP MAP toolbar.
 
 
Save all planning workbooks centrally 
:When you choose
Save all planning workbooks centrally 
, the SAP MAP toolbar checks theplanning data and transfers the data to SAP BW-
BPS
where it is saved.
 
Validate data
:You can check the planning data (for example, for permitted values for master dataattributes or mandatory fields) using the
Validate data
function. If the check provessuccessful, the data is transferred to SAP BW-
BPS
and synchronized between theplanning
layouts
of a planning folder. If the check is unsuccessful, entries containing errorsare highlighted and an explanation is added. This check is also carried out each time thedata is saved to the database. Data is only saved if the check is successful.
 
Change selection
:The
Change selection
function enables you to give values to the variables that areassigned to the planning folder. Typically, you use variables to be able to change theheader combinations of the planning
layout
.Note that the SAP MAP toolbar only supports variables from SAP BW-
BPS
of type“characteristic value”.
 
 Append new rows
:Using the
 Append new rows
pushbutton, you can extend the planning screen by a number of blank, input-ready rows. You can then create new entries for new characteristic values inthese new rows.This pushbutton is only active if you have permitted the insertion of new rows in theSettings for the Planning Interface of Assortment Planning.
 
Delete existing rows
:By choosing the
Delete existing rows
pushbutton, you can delete the selected rows. If youuse the release status function, (see Settings for the Planning Interface of AssortmentPlanning), deletion is only possible for a defined status. This pushbutton is only active if you have permitted the insertion of new rows in the Settings for the Planning Interface of Assortment Planning.
 
Search help
:You can call the search help for new characteristic or attribute values using the
Searchhelp
pushbutton.
 
Hide details
and
Show details
By choosing the
Hide details
and
Show details
buttons, you can collapse or expand the rowor column areas that you have grouped in
Microsoft Excel 
. To do so, position the cursor inthe relevant column or row area and choose the required pushbutton.These functions are provided in addition to the collapse and expand functions in
Microsoft Excel 
because in the SAP MAP toolbar, the planning
 
layouts
haveworkbook protection. Workbook protection prevents values from being entered incells that are not ready for input. For more information about Microsoft Excel’sworkbook protection in the SAP MAP toolbar, seeUsing VBA Macros in the MAPPlanning Interface.
 
Undo
:By choosing the
Undo
button, you can reverse all changes that have been made since thelast synchronization with SAP BW-
 
BPS
. Synchronization is carried out when you choose
 
the functions
Save all planning workbooks centrally 
,
Validate data
and
Execute a planning function
.Note that you can only undo actions that you have performed within the area thatyou have defined in step 1 and step 2 when creating the planning
layout
. The datafrom SAP BW-
BPS
is retransferred to the SAP MAP toolbar.You cannot undo manual changes in cell areas that you have made inenhancements of the
Microsoft Excel 
template in SAP BW-
BPS
Customizing. It isalso impossible to undo changes in this area that have arisen due to customer-specific formulas or VBA macros.
 
Planning functions available:In the selector for planning functions, you can select all the planning functions from SAPBW-
BPS
that are assigned to the planning folder.
 
Execute a planning function:By choosing this pushbutton, you execute the planning function that you have selectedfrom the list of available planning functions. This happens on the server so thatcommunication with the SAP BW-
BPS
takes place. The planning data is checked beforethe function is executed.
 
Executing a Planning Folder 
Use
You execute a planning folder in order to use the planning
layouts
and functions that areconnected in terms of content (and therefore contained by the folder) in the sense of a business planning application.
Features
Display in SAP GUI or in Web browser 
You can decide whether you want to execute a planning folder in the SAP GUI or in aWeb browser (the prerequisite for executing it in the Web browser is that you haveselected a Web-enabled variant when creating the folder).To execute a planning folder in the Web browser you must first generate a Web interfacefor the folder. You can then convert this into an executable Web application using theBW-
BPS
 Web Interface Builder . For more information, seeEditing Planning Folders. If you have created a planning folder that is
not
Web-enabled you can generate a Web-enabled folder from this later by copying the folder. Here you can specify that it should be Web-enabled in the general folder attributes of the new folder. All other attributes of the original folder are transferred unchanged to the new folder when copying.
Switching between different planning
 
layouts
You can switch between the different
layouts
assigned to a planning folder. If more thanone
layout
has been assigned to the input or 
output
area of the folder you can do this bychoosing one of the pushbuttons in the executed folder. The system automaticallygenerates these for every assigned
layout
.

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