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Table of Contents
1 Introduction................................................................................................................................... 9
1.1 Who can use these guides?............................................................................................... 9 1.2 How to use this document............................................................................................... 10
2 Getting Started.......................................................................................................................... 13
2.1 Try before you decide...................................................................................................... 13 2.2 The example used in the guide.......................................................................................13
5 Setting up Gmail for multiple email addresses...................................................................38 6 Setting up Apple Mail for multiple email addresses.........................................................40 7 Optimize your settings............................................................................................................. 42
7.1 7.2 7.3 7.4 7.5 7.6 7.7 Downloading emails for offline use..................................................................................42 Deleting messages and the Gmail All Mail folder.............................................................44 Using the Gmail Spam filter for all your messages..........................................................45 Why is my unread count different in my email client and on Gmail?...............................45 Storage space on Gmail.................................................................................................. 45 Turn off your old email and stay with Easy-Email............................................................46 Turn off Easy-Email and stay with your old email setup...................................................47
8 Now what?................................................................................................................................... 49
8.1 Donations gladly accepted!............................................................................................. 50 8.2 Simplify your email life even further with the Advanced Guide.......................................50
9 Appendix: Gmail.......................................................................................................................... 54
9.1 9.2 9.3 9.4 9.5 9.6 9.7 9.8 Backup and restore your emails......................................................................................55 Hide the All Mail folder from other email clients..............................................................61 Export contacts............................................................................................................... 63 Import contacts............................................................................................................... 64 Create a signature........................................................................................................... 65 Backup your Google Calendar......................................................................................... 66 Restore your Google Calendar......................................................................................... 68 Backup Google Docs........................................................................................................ 75
10.2 Download emails to Apple Mail for offline use...............................................................90 10.3 Copy old emails to Gmail from Apple Mail.....................................................................93 10.4 Turn off an email account.............................................................................................. 94 10.5 Create a signature in Apple Mail..................................................................................101 10.6 Group emails by thread in Apple Mail..........................................................................102 10.7 How to find your mail server settings..........................................................................104 10.8 Export contacts........................................................................................................... 110 10.9 Import Contacts........................................................................................................... 112 10.10 Creating and configuring an Apple Mail account.......................................................113
Overview
1 Introduction
Easy-Email extends your existing email setup, so you can: Manage all your email addresses in one window with one login on any computer! Work with your webmail offline on your own computers. Read and write emails on the plane, the bus and the beach! Synchronize your email on as many computers as you would like. Automatically! Get your Outlook email anywhere! (...or any other email client)
Easy-Email is changing the way people use email. No more: Logging in to several different email accounts to check all your email addresses. Difficulties using email clients on more than one computer. Emailing yourself copies of emails from one email account to another just so you can keep yourself informed :-)
Your email is streamlined, efficient, accessible anywhere, from any computer easy! Whether you currently use webmail or an email client, whether you use one email address on multiple computers or you have multiple email addresses on multiple computers, we can save you heaps of time and hassle. You do not need to purchase new software you simply setup your existing email client software or use free email software. In fact, our favorite email client, Thunderbird, is free to download and works on Mac, Linux and Windows. The Easy-Email solution works with most popular email clients (Outlook, Thunderbird, Live Mail, Apple Mail etc.), you can use webmail and many mobile devices (Android, iPhone, BlackBerry, Palm webOS, Symbian, Windows Mobile and more) to access your email. The solution also works on Windows, Mac OS X and Linux. Gmail is used as your webmail client. You can still send and receive email with your Hotmail and other webmail addresses except the free Yahoo Mail. For more details read Will I have to use Gmail as my webmail client? See it in action in our videos here. And you can find real life use cases on our website here.
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The first hour Easy-Email saves you pays for the Advanced Guide!
If we save you just one hour
(and we will save you much, much more)
you have already earned back what you paid for the Advanced Guide
(depending on how much you make per hour of course!)
Preparation
2 Getting Started
This section contains important information to help you get the job done smoothly.
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He can also neatly manage all of his email addresses in one window with one login. He can use Gmail, Thunderbird, Outlook or any other email client.
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John's multiple inboxes in Gmail John wants each email address to have a separate Inbox and Sent Mail. And he wants to be able to manage all his addresses from Windows Live Mail on his home computer, from Outlook Express on his netbook and from Gmail when he is on the road without the netbook. John will be able to send an email from JohnDoe@pogo-card.com using Gmail and no one can tell it was not sent from the office. Note! Part 2 is only included in the Advanced Guides.
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Email Synchronization
Easy-Email Essential Guide To Apple Mail - Setting up Gmail for email synchronization -
Note! The purpose of the Essential Guide is to show you the value of the Easy-Email system by setting up Email Synchronization for one Gmail address. We recommend you set up the system on two or more computers or mobile devices. After you have completed the setup you can see the advantages of the Easy-Email system in live action, specifically: Read an email on one computer and it is marked as read on all your computers Send an email from one computer and it will appear in the Sent Mail folder on all your computers Move an email to a folder on one computer and it will be moved automatically on all your computers Your email Inbox is automatically synchronized on all your computers You can synchronize your email on your mobile device too You can access your email from Gmail when you are away from your own computers
Once you have seen the system in action you can purchase the Advanced Guide to extend the Easy-Email system to include sending and receiving email from your own personal email addresses. Another advantage of the Easy-Email Advanced system is that you can manage all your personal email addresses with one login from Gmail when you are away from your own computer.
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Easy-Email Essential Guide To Apple Mail - Setting up Gmail for email synchronization In this chapter: Setup a Gmail account Setup Gmail to download emails from webmail accounts Transfer contacts and email from your webmail account to Gmail Setup Gmail to download new email from your webmail account
Setup Gmail to download email from other email accounts Enable Email Synchronization Summary More stuff you can do
3.2.1 Transfer contacts and email from your webmail account to Gmail
3.2.2 Setup Gmail to download new email from your webmail account
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Easy-Email Essential Guide To Apple Mail - Setting up Gmail for email synchronization -
3.5 Summary
Gmail will now: on a regular basis download emails from your mailbox at your Internet Service Provider or Webmail provider (only included in the Advanced Guide). send mails as if you were sending them from your other addresses (only included in the Advanced Guide). allow other email clients to synchronize email with Gmail
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Easy-Email Essential Guide To Apple Mail - Setting up Gmail for email synchronization -
You can find many more tips and tricks on using Gmail and managing your email on the website: www.Easy-Email.net
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Access all your email from one window with one login and respond from any email address you choose!
Easy-Email Essential Guide To Apple Mail - Setting up Apple Mail for email synchronization -
Create a new email account in Apple Mail to access Gmail (page 26) Testing email synchronization (page 33) More stuff you can do (page 35)
Important! Backup your emails before you start! You can find instructions for how to do this in Backup and restore your emails on page 78. Easy-Email does not accept responsibility for any data loss under any circumstance.
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Easy-Email Essential Guide To Apple Mail - Setting up Apple Mail for email synchronization -
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Easy-Email Essential Guide To Apple Mail - Setting up Apple Mail for email synchronization -
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Easy-Email Essential Guide To Apple Mail - Setting up Apple Mail for email synchronization For Full Name, enter your name. In our example, it is John Doe. For Email Address, enter your new Gmail address. In our example, it is walletpcuser1@gmail.com. For Password, enter your gmail password. Click Create.
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Easy-Email Essential Guide To Apple Mail - Setting up Apple Mail for email synchronization -
Note! Sometimes Apple Mail does not create the Gmail account automatically. If the following window appears after clicking on the Create button to go to Creating and configuring an Apple Mail account on page 113 before continuing.
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Easy-Email Essential Guide To Apple Mail - Setting up Apple Mail for email synchronization -
Right click on the new Gmail account inbox. In our example, it is Gmail. Click Edit Gmail...
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Easy-Email Essential Guide To Apple Mail - Setting up Apple Mail for email synchronization Go to the Advanced Information tab. For Description, enter My Mail IMAP.
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Easy-Email Essential Guide To Apple Mail - Setting up Apple Mail for email synchronization Go to the Mailbox Behaviors tab. For Drafts, uncheck Store draft messages on the server. For Sent, uncheck Store sent messages on the server. For Junk, check Store junk messages on the server, and select Never for Delete junk messages when. For Trash, first uncheck Store deleted messages on the server and then uncheck Move deleted messages to the Trash mailbox. Close the window.
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Easy-Email Essential Guide To Apple Mail - Setting up Apple Mail for email synchronization Click Save.
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Easy-Email Essential Guide To Apple Mail - Setting up Apple Mail for email synchronization -
Start Apple Mail on computer 2. Verify that you have the Test 2 email in your inbox and that it is marked unread. Verify that you have the Test Folder and that the Test 1 email is in the folder marked as read. Verify that you have the reply to the Test 1 email in your [Gmail]->Sent Mail folder. Open the Test 2 email so it is marked as read. Close down Apple Mail on computer 2.
Open your Gmail account in an internet browser. Verify that you have the Test 2 email in your inbox and that it is marked read. Verify that you have the Test Folder and that the Test 1 email is in the folder marked as read. Verify that you have the reply to the Test 1 email in your [Gmail]->Sent Mail folder.
If you have a mobile device setup the Gmail account on that device too, and complete the tests. You can find instructions for setting up mobile devices by clicking here.
Now that you have seen how easy the Easy-Email system is (it works automatically once it has been set up), you are most likely eager to expand the system to work with your personal email address(es). Configuring multiple email addresses and Sent Mail from your personal email addresses is not trivial. However we have made it easy for you by documenting every step in the Easy-Email Advanced Guide. You can purchase the Advanced Guide from our web site by clicking here. You have already seen how much time you can save with a fully automated email synchronization system, so you know the guide will pay for itself very quickly.
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Easy-Email Essential Guide To Apple Mail - Setting up Apple Mail for email synchronization An added benefit of the Advanced version of the system is that you can manage all your email addresses from Gmail with one login when you are away from your own computers. No more logging into several different email accounts!
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Easy-Email Essential Guide To Apple Mail - Setting up Apple Mail for email synchronization -
And that completes the setup of Apple Mail for email synchronization.
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Easy-Email Essential Guide To Apple Mail - Setting up Gmail for multiple email addresses -
This chapter explains how to setup Gmail to work with multiple email addresses. You will be guided through creating labels, setting up email receiving and sending, creating filters and signatures. At the end of the chapter you will find advice on writing and replying to emails and a few tricks on how to make your Gmail experience even better. In this chapter: Create labels Setup email receiving Setup email sending Setup filters Setup signatures Write emails Reply to emails Other recommended options
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Easy-Email Essential Guide To Apple Mail - Setting up Apple Mail for multiple email addresses -
This chapter explains how to take the basic email synchronization setup for Apple Mail to the next level with multiple email addresses. At this point you should have completed the setup of Gmail for email synchronization and multiple email addresses and you should have completed the setup of Apple Mail for email synchronization. When we setup Apple Mail for Email Synchronization we only worked with the JohnDoe@pogocard.com email address. We will setup Apple Mail to work with our other email addresses as well. You will be guided through adding your other email addresses to your My Mail IMAP account and adding accounts to send email via your own outgoing mail server and via Gmail's outgoing mail server. There are two ways of setting up Apple Mail for multiple email addresses, and we will show you both ways. The first way does not use any extra software, so it is all free, however due to the way Apple Mail works there are some limitations. The second way makes use of a third party software. With this software it is possible to setup Apple Mail so that the limitations in the free method are overcome. You can get a 30 day free trial of this software. Refresh the folder list from Gmail Rename the your old email account (optional) Setting up Apple Mail the free way Setting up Apple Mail using additional software Creating Signatures Writing Emails Set the default email address for new email Reply to emails
In this chapter:
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Finishing Touches
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Easy-Email Essential Guide To Apple Mail - Optimize your settings Folder Inbox All Mail Synchronization Option Comment All Messages Don't Synchronize Hmm... yes, you guessed it: your inbox Contains your messages archive. See Deleting messages and the Gmail All Mail folder on page 44 for more details. Drafts Sent Mail Spam All Messages All Messages All Messages Draft messages. Includes draft messages composed on other email clients. Useful! Sent Mail. Also very useful if you need to remind yourself what you have told people. Why synchronize the spam folder? Because you want to see if any real mails end up in the spam filter. It does happen occasionally even with the best spam filters! These are the messages marked with a flag or a star because you want them to get special treatment. Useful to synchronize in case you ever need to pull something back up from the trash can. These are the folders you create to organize your email. You may not need to synchronize all folders on all email clients. For instance you might leave out work folders on your home computer.
Starred
All Messages
Trash
All Messages
In the guide for each email client we have described where to adjust the Synchronization Settings. For Apple Mail you can find the instructions in Download emails to Apple Mail for offline use on page 90. For other email clients please see the corresponding documentation. The options are generally: Don't Synchronize -> Do not download messages. You can only see the content of the folder in Gmail. All Messages -> Download all messages and their contents to the computer. You can then read and respond to messages offline. New Messages Only -> Only download messages arriving from now on. Headers Only -> Only download the subject and sender information, not the message contents. The contents can only be accessed when you are connected to the internet and will be downloaded if you click on the message.
Tip! On Gmail you can hide the All Mail folder from your all of your email clients in one go. See Hide the All Mail folder from other email clients on page 61 for more information.
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On an email client other than Gmail, pressing Delete will remove the email from the current folder. If an email exists in more than one folder it will still appear in the other folders. In other words pressing Delete is the same as archiving in Gmail. If you do want to send an email to the trash can you may do so by dragging the email to the Trash folder under [Gmail].
So the All Mail folder has a copy of every email you have sent or received apart from the emails you have sent to the trash can. You can also change this behavior so an email is automatically moved to the Trash instead of the All Mail folder. Read this article for more information: How to delete Gmail IMAP emails. If you wish to access the All Mail folder offline you will need to synchronize it for offline use. However you will most likely have all the messages you need in your Inbox, Sent Mail and your personal folders. Google has a great article on How do actions sync in IMAP?
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7.3 Using the Gmail Spam filter for all your messages
Since you are now receiving all your email messages through Gmail, their spam filter will automatically catch any baddies coming in. Gmail's spam filer is extremely good. Effectively this means you do not have to purchase a separate spam filter. Once you decide to stay with Easy-Email you can turn off your email clients spam filter. You will find the instructions for how to do this in the appendix if this is relevant for your preferred email client. This is only relevant for some email clients, like Outlook and Windows Live Mail. For other email clients such as Thunderbird this is not relevant. If you occasionally do find a spam message in your Inbox you can mark the message as spam by dragging it into the [Gmail]/Spam folder. Gmail will pick it up from there.
You should make a habit of regularly verifying that the emails in the [Gmail]/Spam are really spam messages every now and again a real email ends up in the spam folder. If this happens you can mark it as not spam in Gmail and it will be moved back to your inbox. On your email client you can drag the message from the spam folder to any other folder and it will also mark the message as not spam. Tip! It is a good idea to save the email addresses of newsletters and mailing lists that you are expecting to receive in your Contacts. That way Gmail recognizes them as wanted emails.
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7.6 Turn off your old email and stay with Easy-Email
You need to: Tell Gmail to remove downloaded email from the mailbox Turn off your old way of downloading emails Change your email forwarding addresses
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7.7 Turn off Easy-Email and stay with your old email setup
We would love to hear why you do not think Easy-Email is for you! Please send us an email at feedback@easy-email.net and tell us what we can do to make this work better for you. Turning off Easy-Email is very easy to do: If you are using Apple Mail you can find the instructions for how to do this in Turn off an email account on page 94. Otherwise please refer to the corresponding document for the email client you are using. Remember to turn off all the accounts you might have created with Easy-Email, and ensure that your old account is turned on.
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8 Now what?
Make sure you sign up for news and updates at www.Easy-Email.net/easy-email-news so we can keep you informed. We continue to develop and search for improvements for these guides and we often send out free bonuses or tips that will be very useful.
Now your email life is really simple! You can access your work emails from home, your home emails from an internet cafe, your hotmail emails from Outlook, your Outlook emails from Gmail... it's brilliant! Have fun! You probably recall that we designed the Easy-Email instructions so you will keep the old way of working with your email active while you try out the new solution. It does mean that you will be downloading your emails twice until you decide which solution to keep. Remember! Once you are comfortable that Easy-Email works for you, you can turn off the old way of getting your emails. See Turn off your old email and stay with Easy-Email on page 46 and Turn off Easy-Email and stay with your old email setup on page 47 for specific instructions on how to do this. And don't forget to send us feedback and testimonials on how it's helped you in your life. Just click on the feedback link in the footer. We review all feedback and incorporate comments and suggestions to improve the quality of our products and website. Thanks!
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You can also help by spreading the word to your friends. Click the link in the footer, and we will write the email for you. Of course you can change the text before you send the email and you choose who to send the email to.
8.2 Simplify your email life even further with the Advanced Guide 8.2.1 What is in the Advanced Guide?
This video shows the Advanced setup using Gmail and Thunderbird: http://www.youtube.com/watch?v=uUsAo9Dijy4 The result is the same in any other email client so it's worth a look! With the Easy-Email Advanced Guide you can: Work with all your email addresses in one window with one login No need to log in to different webmail clients No need to install more than one email program on your computer Work with all your email from all your email addresses on your mobile device
Give each email address its own inbox and outbox Respond to email using the correct email address and signature automatically (most but not all email clients, see known issues) Backup all your email with one program
After John has completed the Easy-Email Advanced Guide his Gmail looks like this:
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John has three separate inboxes for his Gmail address, work address and personal address. He can also organize his emails in To Do and To Read sections. John is managing three different email addresses in one window with one login. Note! In most email clients the inboxes, sent mail and personalized folders are shown in list form.
With the Easy-Email Essential setup, sent email may appear as sent 'on behalf of' or with 'sender' information depending on which email client the recipient is using. The Advanced Guide shows you how to set up your sent email so that, even while working in Gmail, your email is in fact sent via your own mail server!
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Appendices
9 Appendix: Gmail
This appendix has more information on Gmail and how it works with Easy-Email. In this appendix: Backup and restore your emails Hide the All Mail folder from other email clients Export contacts Import contacts Create a signature Backup your Google Calendar Restore your Google Calendar Backup Google Docs
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Important! The method described here is the recommended way to backup your emails when you have setup Easy-Email. When you use a new method of backup for the first time it is important to verify that you can restore your precious data again. Consider creating a temporary Gmail account to test the backup and restore function.
There are a number of different backup programs available. And since we promised you did not have to buy any software we will start with the free software first. Gmail Backup, which runs on both Windows and Linux, is our preferred option. Get it here: www.gmail-backup.com Note! Gmail-Backup has some limitations on label names. No special characters are allowed. IMAPSize is another free option, but it only runs on Windows. Get it here: www.broobles.com/imapsize Note! We have experienced some difficulties restoring data with this program. If you choose this program make sure you test the restore function. BackupGoo.com has both a free and a paid for version. It runs on Windows, Linux and Apple Mac. A commercial solution is Gmailkeeper. It runs on Windows only. Get it here: www.gmailkeeper.com A rather technical solution for Apple Mac can be found here.
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When the download is complete install Gmail Backup by executing the downloaded file. Follow the instructions and keep all default values. The installation creates an icon for Gmail Backup on the desktop. Double click the icon to start the program.
Specify your Gmail login and Gmail password. For Server enter imap.gmail.com. Select your preferred backup folder and give the backup file a name. Tip! The naming of the file: GmailBackup-YYYY-MM-DD.zip is not a coincidence. The date format will ensure that your backup files are listed in date order and the .zip file - 56 Send us feedback Buy the Advanced Guide
Easy-Email Essential Guide To Apple Mail - Appendix: Gmail extension tells Gmail Backup to save the backup in a zip file. We do recommend that you create a folder specifically to hold the backup files. Note! If you have been using Gmail for a while you might have to change the date interval to backup all your emails. The date interval can be used to speed up subsequent backups by omitting emails which have been backed up already. Click Backup.
Note! If you see the message below after you click Backup it is because your All Mail folder is hidden. Follow the instructions in Hide the All Mail folder from other email clients on page 61 to
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Easy-Email Essential Guide To Apple Mail - Appendix: Gmail unhide the folder before you start the backup
Hide the All Mail folder again as described in Hide the All Mail folder from other email clients on page 61.
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Gmail Backup remembers your Gmail login and the name of the last backup file. Enter your password. Verify that the name of the backup file is correct. Click Restore.
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Easy-Email Essential Guide To Apple Mail - Appendix: Gmail When you see the message below the restore is complete.
Tip! You can backup from one Gmail account and restore to another Gmail account. This can be useful if you want to test the restore function or if you want to move emails from one Gmail account to another Gmail account.
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9.2 Hide the All Mail folder from other email clients
The All Mail folder in Gmail is your email archive. This is where your emails are stored when you remove them from the Inbox unless you explicitly delete them. Apart from when you want to backup your emails you have no need for this folder. That is, you do not need to synchronize this folder for offline use. The exception is if you are using Thunderbird 3, which has an archive feature that works with the Gmail All Mail folder. If you wish to make use of that feature you need to enable the All Mail folder. Otherwise you will not be able to access the archive from Thunderbird. One option is to deselect the All Mail folder in your email clients when you configure them for email synchronization. Instructions for this option are in the guides for each email program. Another option is to hide the All Mail folder in Gmail. You just need to do this once and the folder will be hidden in all email programs. Follow these steps: Log in to your Gmail account. Click Settings at the top right hand corner of the page.
Find the Advanced IMAP Controls lab feature and click Enable.
Click Settings Labels. A new option has been added for each label: Show in IMAP. For All Mail untick this option.
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Easy-Email Essential Guide To Apple Mail - Appendix: Gmail Now the All Mail folder will not be made available for download for offline usage. Important! Before making a backup from Gmail you need to enable All Mails via IMAP again. Otherwise you will not be backing up your email archive.
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In the contacts window click Export. Select Outlook CSV as the output format. Then click Export.
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Easy-Email Essential Guide To Apple Mail - Appendix: Gmail Click Export Calendars.
Save the file in a safe place, which you include in your normal backup of your computer (you do backup, right?).
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Inside the zip file you will find an xxx.ics file. Extract this file to your file system. The xxx.ics file can be imported to Google Calendar.
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Easy-Email Essential Guide To Apple Mail - Appendix: Gmail Under My calendars click Settings.
Browse to your .ics file. Important! Make sure you select your .ics file not the .zip file. Select your new calendar, in John's case this is My new calendar.
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Easy-Email Essential Guide To Apple Mail - Appendix: Gmail And your new calendar has all the appointments from your backup file.
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Easy-Email Essential Guide To Apple Mail - Appendix: Gmail Click Create new calendar.
Browse to your .ics file. Important! Make sure you select your .ics file not the .zip file. Select your new calendar, in John's case this is My new calendar.
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Make sure both calendars are selected under My Calendars. As you can see here, entries in blue are on the primary calendar and entries in green are on the new calendar. As the Lunch with the boss appointment is shown in green
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Easy-Email Essential Guide To Apple Mail - Appendix: Gmail only, it has been deleted from the primary calendar.
To restore the lunch appointment click on the appointment. Then click More Actions Copy to walletpcuser1@gmail.com.
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Easy-Email Essential Guide To Apple Mail - Appendix: Gmail And your appointment is restored.
Repeat for any other appointments you wish to restore. Optionally you can delete the new calendar when you are finished.
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Easy-Email Essential Guide To Apple Mail - Appendix: Gmail Click More actions Export...
Select the All items tab. Click Download. Note! The export is limited to 2GB. If you have more than 2GB of documents you have to repeat the export process. Select groups of documents, that are less than 2GB in size.
Google Docs zips your files and the download will begin once the zipping process is complete. Save the file in a safe place.
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10
This appendix has more information on Apple Mail and how it works with Easy-Email. In this appendix:
Download emails to Apple Mail for offline use (page 90) Copy old emails to Gmail from Apple Mail (page 93) Turn off an email account (page 94) Turn off POP or IMAP account (when you do not use Mail Act) (page 94) Turn off POP account (when you do use Mail Act) (page 97) Turn off IMAP account (when you do use Mail Act) (page 99)
Create a signature in Apple Mail (page 101) Group emails by thread in Apple Mail (page 102) How to find your mail server settings (page 104) Export contacts (page 110) Import Contacts (page 112) Creating and configuring an Apple Mail account (page 113)
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10.1.1
Follow these steps: Create your own folder, in our example the folder is named backup and it is found on the desktop.
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Easy-Email Essential Guide To Apple Mail - Appendix: Apple Mail Search for the folder Mail. Right click on the folder Mail. Click Copy Mail.
Go to the folder that you have created in the first step, in our example it is called backup. Right click anywhere inside the folder. Click Paste Item.
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Easy-Email Essential Guide To Apple Mail - Appendix: Apple Mail Go back to the Library folder. Click on the folder Preferences.
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Easy-Email Essential Guide To Apple Mail - Appendix: Apple Mail Search for a file named com.apple.mail.plist Right click on this file. Click on Copy com.apple.mail.plist
Go to the folder that you have created in the first step, in our example it is called backup. Right Click and paste the file com.apple.mail.plist inside the folder backup. Finally, your folder will contain these two items.
The backup is complete. You can save this folder on a usb drive, external hard disk, etc.
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10.1.2
Important! Make sure that Apple Mail is not running. Follow these steps: Go to the backup folder. Copy the folder Mail. Go to Library.
Paste the folder Mail in to Library. A message will be shown. Click Replace.
Go back to your backup folder. Right click on com.apple.mail.plist, click on Copy com.apple.mail.plist Go to Library, then to Preferences.
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Easy-Email Essential Guide To Apple Mail - Appendix: Apple Mail Paste com.apple.mail.plist inside this folder (Preferences). A message will be shown. Click Replace.
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10.1.3
If you only want to backup selected email folders in Apple Mail follow these steps: Create your own folder, in our example the folder is named backup and it is found on the desktop.
Open Apple Mail. Select the folders that you want to backup. Right click on one of the selected folders.
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Easy-Email Essential Guide To Apple Mail - Appendix: Apple Mail Click Archive Mailbox...
Save the archive in your backup folder, in our example the folder is name backup.
The backup is complete. You can save this folder on a usb drive, external hard disk, etc.
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10.1.4
Follow these steps: Open your Apple Mail. Go to File Import Mailboxes...
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Easy-Email Essential Guide To Apple Mail - Appendix: Apple Mail Select your backup folder, and then click Choose. A window will appear showing the list of items found in your chosen backup folder. Click Continue.
Click Done to return to the main window. All the imported mailboxes will be shown in a folder named Import.
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10.1.5
To backup your contacts follow these steps: Open your Address book. Go to File Export... Address Book Archive...
In the Save As field, enter a name for the archive that you want to save. Choose a path for the archive. Click Save.
The backup is complete. You can save this file on a usb drive, external hard disk, etc.
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10.1.6
Choose the archive that you want to import, and then click Open.
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Easy-Email Essential Guide To Apple Mail - Appendix: Apple Mail Go to the Advanced tab. For keep copies of messages for offline viewing your choices are: All messages and their attachments All messages, but omit attachments Only messages I've read Don't keep copies of any messages
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Easy-Email Essential Guide To Apple Mail - Appendix: Apple Mail Right click on the My Mail IMAP inbox. Click Synchronize My Mail IMAP.
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10.4.1
Turn off POP or IMAP account (when you do not use Mail Act)
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Easy-Email Essential Guide To Apple Mail - Appendix: Apple Mail Choose the POP account that you want to turn off. Go to the Advanced Tab. Uncheck Enable this account. Uncheck Include when automatically checking for new messages.
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Easy-Email Essential Guide To Apple Mail - Appendix: Apple Mail Close the window. Click Save.
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10.4.2
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Easy-Email Essential Guide To Apple Mail - Appendix: Apple Mail Choose your POP account. In our example it is My Old Email Setup Go to the Advanced tab. Check Enable this account. Uncheck Include when automatically checking for new mail. Uncheck Remove copy from server after retrieving a message.
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10.4.3
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Easy-Email Essential Guide To Apple Mail - Appendix: Apple Mail Choose your IMAP account. In our example it is My Mail IMAP Go to the Advanced tab. Check Enable this account. Uncheck Include when automatically checking for new mail. Uncheck Compact mailboxes automatically.
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Go to the Signatures tab. Choose the email account. In our example, it is My Mail IMAP. Click on the + button.
Add the signature. - 101 Send us feedback Buy the Advanced Guide
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Easy-Email Essential Guide To Apple Mail - Appendix: Apple Mail Threaded message pane.
You can expand the thread by clicking on the right arrow found on the left side of the email.
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Easy-Email Essential Guide To Apple Mail - Appendix: Apple Mail In the Account Information tab, make a note of the information.
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Easy-Email Essential Guide To Apple Mail - Appendix: Apple Mail For Outgoing Mail Server (SMTP), select Edit SMTP Server List.
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Easy-Email Essential Guide To Apple Mail - Appendix: Apple Mail In the Account Information, make a note of the information.
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Easy-Email Essential Guide To Apple Mail - Appendix: Apple Mail Go to the Advanced tab, make a note of the information. Click OK.
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Easy-Email Essential Guide To Apple Mail - Appendix: Apple Mail Go to the Advanced tab, make a note of the information.
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Easy-Email Essential Guide To Apple Mail - Appendix: Apple Mail For Save As, enter a name of vCards. Click Save.
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Go to File
Import...
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10.10
This section is only relevant if you need to create your Gmail account manually or if you wish to verify the account settings are correct. Follow these steps: For Account Type, select IMAP. For Description, enter Gmail. For Incoming Mail Server, enter imap.gmail.com For User Name, enter your gmail user name. In our example, it is walletpcuser1. For Password, enter your gmail password. Click Continue.
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Easy-Email Essential Guide To Apple Mail - Appendix: Apple Mail For Description, enter Gmail. For Outgoing Mail Server, enter smtp.gmail.com Check Use Authentication. For User Name, enter your gmail address. In our example, it is walletpcuser1@gmail.com For Password, enter your gmail password. Click Continue.
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Easy-Email Essential Guide To Apple Mail - Appendix: Apple Mail Check Use Secure Sockets Layer (SSL). For Authentication, select Password. Click Continue.
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Easy-Email Essential Guide To Apple Mail - Appendix: Apple Mail Check Take account online. Click Create.
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Easy-Email Essential Guide To Apple Mail - Appendix: How to find the information you need -
Often the first result will have the information you need.
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Easy-Email Essential Guide To Apple Mail - Appendix: How to find the information you need -
In this case there is no information for port number and SSL, so assume the port number is 110 and that SSL is not enabled. This is a very common setup.
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Easy-Email Essential Guide To Apple Mail - Appendix: Understanding sending and receiving emails -
This appendix describes how email sending and receiving works in relation to Easy-Email. In this chapter: Understanding the three different ways of receiving emails Emails sent to our Gmail address Emails forwarded from another email address to our Gmail address Emails we have Gmail pick up from our other mailboxes So which option should I choose?
Understanding the six different ways of sending emails Outgoing mail server what it is and what your options are Sending emails using the Gmail mail server Sending emails from Gmail using your own mail server
Sending emails Using your email client to send email via the mail server of your email address Using Gmail to send email from your Gmail address Using Gmail to send email from a personalized email address via the Gmail mail server Using Gmail to send email from a personalized email address via the mail server of your email address Using your email client to send email from a personalized email address via the Gmail mail server Using your email client to send email from a personalized email address via Gmail and the mail server of your email address
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