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Budget Q&A Pages From 9-2 2011_memos

Budget Q&A Pages From 9-2 2011_memos

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Published by: The Dallas Morning News on Sep 03, 2011
Copyright:Attribution Non-commercial

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07/10/2013

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DATE
Memorandum
September2,2011CITYOFDALLAS
TO
HonorableMayorandMembers
of
theCityCouncil
SUBJECT
FollowuptoBUdgetWorkshopAttachedpleasefindresponsestoquestionsaskedduringtheAugust
8
th
BudgetBriefing.Pleaseletmeknowifyouhaveanyquestions.
COl1JJM.L
fupfuvutFJ
u:xf
Mary
K.
Suhm
1)U
1
CityManager
c:
Thomas
P.
Perkins,Jr.,CityAttorneyRosaRios,ActingCitySecretaryCraigKinton,CityAuditor
judge
C.
VictorLander,JudiciaryA.C.Gonzalez,FirstAssistantCityManagerRyanEvans,AssistantCityManagerJill
A.
Jordan.P.E.,AssistantCityManagerForest
E.
Turner,AssistantCityManagerJoeyZapata,InterimAssistantCityManagerJeanneChipperfield,ChiefFinancialOfficerHelenaStevens-Thompson,Assistant
to
theCityManagerJackIreland,Director,OfficeofFinancialServices
"Dallas,The
City
ThatWorks:Diverse,VibrantAndProgressive."
 
FY
2011-12-CityCouncilQuestions-August8,2011
1)
What
is
the
funding
level
for
street
maintenance
for
FYlO,FY11,andFYl2?Department
of
StreetServices3YearBudgetAllocationStreetTotalMaintenance
*
OtherStreetDepartmentFiscalYearBudgetServicesBudgetBudget
$
Millions
$
Millions
$
Millions2009-10$14$14$282010-11$28$21$492011-12$28$44$72
*
Othermaintenanceactivities
not
directlyaffecting
the
streetsatisfactoryratinginclude:mowing,sweeping,alleyrepair,emergency/weatherresponse,transportationoperations,streetlighting,etc.2)
Is
there
any
changein
thenumber
of
lanemiles
of
street
maintenanceplanned
for
FYl2
compared
to
FY11?
No,thetotallanemilesremain
the
same.3)
Whatwould
be
theoptimal
funding
level
for
street
maintenance?AchievingandmaintainingtheCityCouncilgoal
of
87%
street
satisfactoryratingcitywideand
minimum
80%satisfactoryinallcouncildistrictsrequiresbondprogramsapproximatelyevery
four
yearsand
the
requisiteyearlystreetmaintenanceallocation.The
FY
2011-12streetmaintenanceallocation
of
$28Minconjunction
with
the
$118MCapitalbudgetallocated
to
streetimprovements
is
consistent
with
achievingthesegoals.4)
What
reductionsaccount
for
the
changein
funding
level
for
Right-of-Waymaintenanceonpage
l1S
of
the
budget
book?Fundinglevel
for
FY12
wasadjusted
to
reflect
the
reduction
of
one-timecost
for
remedialcleanup
of
TxDOTrights-of-wayand
less
thanestimatedbidprice
of
microandslurrytreatments.
S)
What
is
the
level
of
service
formowing
medians?Proposedbudgetfunds18cycles
of
mowingduringthegrowingseason.6)Isprivatization
of
traffic
signal
repair
more
cost
efficient
than
using
city
employees
for
thispurpose?Acomparison
of
thehourlyratesprivatecontractorscharge
toother
citiesintheDallas-Ft.
Worth
area
for
this
type
of
servicewasconducted.Itwasdetermined
that
Citystaffwouldcost
less
per
hour
compared
to
aprivatecontractor.
In
addition,usingCitystaffreducesresponsetimes.
Most
privatesectorsignalmaintenancecontractsallowthecontractor2hours
to
travel
to
thesite
of
the
request
for
service.
 
7)
What
technology
improvements
arebeingmadein311?Thecurrent
CRMS
(CustomerServiceRequestSystem)usedby311wasoriginallypurchasedin2001andimplementedin2002.Whilesomeworkaroundshavebeenimplementeduntilapermanent
or
propersolution
has
beenimplemented,it
is
important
to
note
that
further
fixeswillstrainthesystembeyonditsoriginaldesign.Some
of
the
shortcomingsincludethefollowing:Thesystemdoes
not
automaticallyupdate
GIS
(GeographicalorGeospatialSystem).This
is
critical
to
assuring
that
ServiceRequests
(SRs)
areassignedproperly.Oldrecordsare
not
automaticallyarchived.Thismaylead
to
non-compliance
of
theRecordsRetentionpolicies.Thesystemdoes
not
allow
for
integration
with
variousmobileapplicationssuch
as
SmartPhones.Thesystemdoes
not
allow
for
theincorporation
of
socialmediatools
such
as
Facebook,Twitter,etc.Citizenwebinteraction
is
minimal
as
thesystemdoes
not
allow
for
real-timequeryingonexistingServiceRequests
for
updates.Robustreporting
is
non-existentand
ad
hocreportsarecumbersome.A
CRMS
upgradewilladdressall
of
the
aboveissues
as
well
as
improvetheoverallcitizenexperiencebymaking
it
easier
to
requestcityservices.Citizens
will
have
the
ability
to
lookupinformationinanewinformationdirectory,access
FAQs,
andprovideinstantfeedbackregarding
their
experience
or
engagement.
8)
What
is
the
funding
for
cultural
programsin
FV12
and
what
reductionsareproposed?Thefunding
for
culturalprogramsin
FY12
is
$2,679,745.Thisrepresentsa10%reduction($296,169)
from
FY11
budget($2,975,914).
9)
Provide
information
about
the
operation
agreement
with
ATTPAC
and
thefunding
levelsagreed
to
bythe
City.Thelong-termmanagementagreement
with
AT&T
PAC
wasapprovedinDecember2005.Theagreementincluded
the
terms
forthe
development
of
thefacilities,whichspecified
that
the
DallasCenter
for
the
PerformingArtsFoundationwouldraise
the
funds
to
build
the
facilities,whichwouldthenbecomecityproperty.TheFoundationraisedupwards
of
$300million
for
theconstruction
of
theAT&TPACUponcompletion
of
the
facilities,
the
terms
of
thelong-termmanagementcall
for
theCity
to
provideup
to
$2.5millionannually(subject
to
appropriation)
to
reimburse
the
AT&T
PAC
for
utilities(water,sewer,
gas
andelectricity)and
ordinary
maintenanceandrepair(includinglandscaping).TheAT&T
PACis
responsible
for
fundingallotheroperationalexpenses.TheCitystartedappropriatingfunds
to
meet
itsfundingobligationin
FY09,
the
start-upyear
of
the
AT&TPACTheappropriation
for
FY09
and
FYlO
was$800,000each;providinga
total
of
$1.6million
for
thefirst
fullyear
of
operations
of
the
AT&TPACThe
FY11
budgetincluded$0.5mand
the
FYl2proposedbudgethasbeenincreased
to
$1.5m.TheAT&T
PAC
submitsreceipts
of
the
eligibleexpensesonaquarterlybasis
for
reimbursement.10)
What
costsavingsoccurred
from
implementation
of
OneDayDallas?SanitationServices'expensesare$4.3m
less
in
FY11
than
prior
to
implementation
of
One
Day
Dallas.

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