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Table Of Contents

Introduction
Creating a Company File
Opening QuickBooks
Before You Create Your Company File
Start Date
Account Balances and Transactions
About the EasyStep Interview
Starting the EasyStep Interview
Company Information
Creating Your Company File
Customizing Your Company File
Beginning to Use QuickBooks
Modifying Company Info
What’s Next?
Opening an Existing Company File
Opening a Recently Opened Company File
Opening Any Company File
Restoring a Backup File
Opening a Portable Company File
Converting from Another Program to QuickBooks
Converting from Quicken Home & Business
Converting from a Non-Intuit Program
The QuickBooks Home Page
Vendors
Customers
Employees
The Company Snapshot
Company
Banking
The Company Snapshot
Using Menus and the Icon Bar
Using Menus and the Icon Bar
Switching Between Open Windows
Creating a New Customer
Customer Data Entry Shortcuts
Adding and Editing Multiple Customer Records
Importing Customer Information
Exporting Customer Information
Creating Jobs in QuickBooks
Creating a New Job
Modifying Customer and Job Information
Modifying Customer and Job Information
Categorizing Customers and Jobs
Understanding Customer Types
Creating a Customer Type
Categorizing Jobs
Adding Notes About Customers
Adding Notes About Customers
Merging Customer Records
Hiding and Deleting Customers
Deleting Customers
Hiding and Restoring Customers
Setting Up Invoice Items
What Items Do
When You Don’t Need Items
When You Don’t Need Items
Should You Track Inventory with Items?
Planning Your Items
Generic or Specific?
Naming Items
Subitems
Creating Items
Creating Multiple Items
Creating Individual Items
Service Items Service Items
Service Items
Service Items Without Associated Costs
Service Items with Associated Costs
Product Items
Inventory Part Fields
Non-Inventory Part Fields
Other Types of Items
Other Charge
Subtotal
Group
Discount
Payment
Setting Up Sales Tax
Sales Tax Codes
Sales Tax Items
Modifying Items
Hiding and Deleting Items
Hiding Items
Deleting Items
The Vendor List
Creating a Vendor
Entering Address Information
Additional Info
Importing Vendor Information
Filling in Expense Accounts Automatically
Categorizing with Classes
Price Levels
Creating a Price Level
Applying Price Levels
Customer and Vendor Profile Lists
Sales Rep List
Customer Type List
Vendor Type List
Job Type List
Terms List
Customer Message List
Payment Method List
Ship Via List
Vehicle List
Fixed Asset Items
Creating and Editing List Entries
Creating Entries
Editing Entries
Merging List Entries
Hiding and Deleting List Entries
Hiding Entries
Deleting Entries
Finding List Entries in Transactions
Sorting Lists
Printing Lists
Blasting Out a Quick List
Customizing a Printed List
Switching Between Multi- and Single-User Mode
Backing Up Files
Choosing Standard Settings for Your Backups
Backing Up Manually
Automated Backups
Restoring Backups Restoring Backups
Restoring Backups
Sending Company Files to Others
Creating a Portable Company File
Verifying Your QuickBooks Data
Running the Verify Data Utility
Reviewing Problems
Running the Rebuild Data Utility
Cleaning Up Data
Running the Clean Up Company File Utility
Cleaning Up After Deleting Files
Tracking Time and Mileage
Setting Up Time Tracking
Turning on Time Tracking
Setting Up the People Who Track Time
Setting Up Items and Customers for Time Tracking
Entering Time in QuickBooks
Filling in Weekly Timesheets
Entering Time for One Activity
Running Time Reports
Setting Up Reimbursements As Income
Recording Reimbursable Expenses
Paying Your Bills
Selecting Bills to Pay
Modifying Payment Amounts
Applying Discounts and Credits to Payments
Setting the Payment Method and Account
Paying Selected Bills
Producing Checks
Writing Checks by Hand
Setting Up QuickBooks to Print Checks
Printing Checks
Writing Checks Without Entering Bills
Using the Write Checks Window
Adding Checks to an Account Register
Paying with Cash
Paying with Credit Cards
Recording Vendor Refunds and Credits
Recording Vendor Refunds and Credits
Running Expense- Related Reports
Running Expense-Related Reports
A/P Aging and Vendor Balance Reports
Purchases Reports
Paying Sales Tax
Sales Tax Payment Preferences
Producing Reports of the Sales Tax You Owe
Remitting Sales Taxes
Choosing the Right Type of Form
Sales Receipts
Statements
Invoices
Sales Forms and Accounts
Creating Invoices
Creating an Invoice
Filling in Invoice Header Fields
Entering Invoice Line Items
Applying Subtotals, Discounts, and Percentage Charges
Adding a Message to the Customer
Choosing How to Send the Invoice
Adding a Memo to Yourself
Creating Batch Invoices
Invoicing for Billable Time and Costs
Setting Up Invoicing for Time and Costs
Adding Billable Time and Costs to Invoices
Using the Invoice for Time & Expenses Command
Selecting Billable Time and Costs
Checking for Unbilled Costs
Invoicing for Backordered Products
Using Pending Invoices for Backorders
Using Sales Orders for Backorders
Estimating Jobs
Creating an Estimate
Creating Multiple Estimates
Creating an Invoice from an Estimate
Comparing Estimates to Actuals
Creating Progress Invoices
Progress Invoicing Options
Fine-Tuning a Progress Invoice
Handling Refunds and Credits
Creating Credit Memos
Creating Refund Checks
Applying Credits to Existing Invoices
Applying Credits to New Invoices
Editing Invoices
Voiding and Deleting Invoices
Voiding and Deleting Invoices
Generating Statements
Creating Statement Charges
Generating Customer Statements
Previewing Statements
Printing Sales Forms
Setting Print Options
Aligning Forms and Paper
Choosing a Print Method
Printing One Form
Printing in Batches
Adding Payroll Transactions from an Outside Service
Choosing a Payroll Service
Choosing a Payroll Service
Applying for a Payroll Service
Applying for a Payroll Service
Setting Up Payroll
Setting Up Compensation and Benefits
Setting Up Employees
Setting Up Payroll Taxes
Entering Historical Payroll
Entering Historical Payroll
Running Payroll
Printing Paychecks and Pay Stubs
Paying Payroll Taxes
Preparing Payroll Tax Forms
Bank Accounts, Credit Cards, and Petty Cash
Entering Transactions in an Account Register
Opening a Register Window
Creating a Transaction in an Account Register
Handling Bounced Checks
Setting Up QuickBooks to Handle Bounced Checks
Recording Bank Charges
Re-invoicing for Bounced Checks
Transferring Funds
Reconciling Accounts
Preparing for the First Reconciliation
Preparing for Every Reconciliation
Starting a Reconciliation
Reconciling Transactions
Reconciliation Reports
Modifying Transactions During Reconciliation
Stopping and Restarting a Reconciliation
Correcting Discrepancies
Undoing the Last Reconciliation
When Your Bank Makes a Mistake
Managing Loans
Setting Up a Loan
Adding a Loan to Loan Manager
Modifying Loan Terms
Setting Up Payments
What-If Scenarios
Tracking Petty Cash
Recording ATM Withdrawals and Deposits to Petty Cash
Recording Purchases Made with Petty Cash
Balancing Debit and Credit Amounts
Balancing Debit and Credit Amounts
Some Reasons to Use Journal Entries
Creating General Journal Entries
Filling in General Journal Entry Fields
Checking General Journal Entries
Checking General Journal Entries
Reclassifcations and Corrections
Reclassifications and Corrections
Reclassifying Accounts
Reassigning Jobs
Recording Depreciation with Journal Entries
Recording Depreciation with Journal Entries
Recording Owners’ Contributions
The Profit & Loss Report
Generating a Profit & Loss Report
Other Profit & Loss Reports
The Balance Sheet
Understanding the Balance Sheet
Generating a Balance Sheet Report
The Statement of Cash Flows
Understanding the Statement of Cash Flows
Generating a Statement of Cash Flows
Other Helpful Financial Reports
Checking for Problems
Viewing Your Trial Balance
Viewing Your Trial Balance
Generating Year-End Financial Reports
Generating Tax Reports
Generating Tax Reports
Sharing a Company File with Your Accountant
Creating an Accountant’s Review Copy
Sending a Copy Directly to Your Accountant
Merging Accountant Changes into Your Company File
Canceling an Accountant’s Review Copy
Setting Up an External Accountant User
1099s
Generating 1099 Reports
Printing 1099-MISC Forms
Closing the Books for the Year
The QuickBooks Inventory Process
The QuickBooks Inventory Process
Setting Up Inventory Items
Buying and Selling Inventory
Running Inventory Reports
How Much Is Inventory Worth?
Inventory Stock Status
Performing a Physical Inventory
Viewing One Inventory Item
Performing a Physical Inventory
Adjusting Inventory in QuickBooks
Adjusting Quantities
Adjusting Quantities and Values
Types of Budgets Types of Budgets
Types of Budgets
Ways to Build Budgets
Creating Budgets in QuickBooks
Filling in Budget Values
Copy Across Columns
Adjust Row Amounts
Creating Additional Customer:Job or Class Budgets
Copying Budgets and Creating What-if Budgets
Running Budget Reports
The Budget Overview Report
Budget vs. Actual Report
Profit & Loss Budget Performance Report
Budget vs. Actual Graph
Finding the Right Reports
Reviewing Reports in the Report Center
Working with Reports in the Report Center
Finding Frequently Used Reports
Running Reports
Printing and Saving Reports
Saving Reports As Files
Customizing Reports
Date Ranges
Subtotals
Customizing the Columns in Reports
Sorting Reports
Filtering Reports
Report Headers and Footers
Fonts and Numbers
Memorizing Reports
Swapping Reports Between Company Files
Exporting a Report Template
Importing Report Templates
Online Banking Services
Setting Up Your Internet Connection
Setting Up Your Internet Connection
Setting Up Your Accounts for Online Services
Applying for Online Services
Activating Online Services for Your QuickBooks Account
An Intro to Exchanging Data with Your Bank
QuickBooks’ Online Banking Modes
Downloading Statements with WebConnect
Creating Online Items for Direct Connections
Online Banking Using Side-by-side Mode
Sending and Receiving Transactions
Matching Transactions
Matching Unmatched Transactions
Adding Multiple Transactions
Deleting Downloaded Transactions
Online Banking Using Register Mode
Sending and Receiving Items
Working with Online Items
An Introduction to Preferences
An Introduction to Preferences
Accounting
Bills
Checking
Choosing the Bank Accounts You Use
Setting the Way Company Checks Work
Choosing Company-Wide Payroll Accounts
Choosing an Online Banking Mode
Desktop View
Window Preferences
Preferences for Saving the Desktop
Choosing a Color Scheme
Setting Up the QuickBooks Home Page
Finance Charge
General
Tuning QuickBooks to Your Liking
Company-Wide General Preferences
Integrated Applications
Integrated Applications
Items & Inventory
Jobs & Estimates
Multiple Currencies
Payments
Payroll & Employees
Reminders
Reminders on the My Preferences Tab
Reminders for Everyone
Reports and Graphs
Preferences for the Reports You Generate
Preferences That Apply to Every Company Report
Sales & Customers
Sales Tax
Search
Send Forms
Spelling
Tax: 1099
Time & Expenses
Integrating QuickBooks with Other Programs
Mail Merge to a Word Document
Creating Letters and Envelopes in QuickBooks
Synchronizing Contacts
Using QuickBooks Contact Sync for Outlook
Setting Up an Integrated Application
Exporting QuickBooks Data
Exporting Lists and Addresses
Exporting Reports
Importing Data from Other Programs
Importing an Excel Spreadsheet
Importing a Delimited File
Customizing the Desktop
Customizing the Desktop
Customizing the Home Page
Fast Access to Favorite Commands
Building Your Favorites Menu
Customizing the Icon Bar
Customizing the Company Snapshot
Customizing Forms
Working with Form Designs
Editing an Existing Form in QuickBooks
Basic Customization
Additional Customization
Managing Templates
Copying a Template
Deleting or Hiding a Template
Exchanging Templates Between Company Files
Setting Up the Administrator
Assigning the Administrator User Name and Password
Resetting the Administrator Password
Complying with Credit Card Security Regulations
Creating QuickBooks Users
Adding New Users
Resetting a User Password
Restricting Access to Features and Data
What the Access Areas Represent
Setting Access Rights
Audit Trails
P. 1
QuickBooks 2011: The Missing Manual

QuickBooks 2011: The Missing Manual

Ratings: (0)|Views: 2,643|Likes:

Your bookkeeping workflow will be smoother and faster with QuickBooks 2011 -- but only if you spend more time using the program than figuring out how it works. This Missing Manual puts you in control: You'll not only find out how and when to use specific features, you'll also get basic accounting advice to help you through the learning process.

Set up QuickBooks. Arrange files and preferences to suit your company. Manage your business. Track inventory, control spending, run payroll, and handle income. Follow the money. Examine everything from customer invoices to year-end tasks. Find key info quickly. Take advantage of QuickBooks’ reports, Company Snapshot, and search tools. Streamline your workflow. Set up the Home page and Online Banking Center to meet your needs. Build and monitor budgets. Learn how to keep your company financially fit. Share your financial data. Work with your accountant more efficiently.

Your bookkeeping workflow will be smoother and faster with QuickBooks 2011 -- but only if you spend more time using the program than figuring out how it works. This Missing Manual puts you in control: You'll not only find out how and when to use specific features, you'll also get basic accounting advice to help you through the learning process.

Set up QuickBooks. Arrange files and preferences to suit your company. Manage your business. Track inventory, control spending, run payroll, and handle income. Follow the money. Examine everything from customer invoices to year-end tasks. Find key info quickly. Take advantage of QuickBooks’ reports, Company Snapshot, and search tools. Streamline your workflow. Set up the Home page and Online Banking Center to meet your needs. Build and monitor budgets. Learn how to keep your company financially fit. Share your financial data. Work with your accountant more efficiently.

More info:

Publish date: Nov 1, 2010
Added to Scribd: Sep 05, 2011
Copyright:Traditional Copyright: All rights reservedISBN:9781449397838
List Price: $27.99 Buy Now

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