Welcome to Scribd, the world's digital library. Read, publish, and share books and documents. See more
Download
Standard view
Full view
of .
Look up keyword
Like this
1Activity
0 of .
Results for:
No results containing your search query
P. 1
DHS Response

DHS Response

Ratings: (0)|Views: 43 |Likes:
Published by Sunlight Foundation

More info:

Published by: Sunlight Foundation on Sep 07, 2011
Copyright:Attribution Non-commercial

Availability:

Read on Scribd mobile: iPhone, iPad and Android.
download as PDF, TXT or read online from Scribd
See more
See less

09/07/2011

pdf

text

original

 
The
Honorable Darrel
ls
sa
Re:
lnformation
On
Electronic
Bu
s
in
es
s
Sy
stemsAttachment -Pa
ge
1
1. 
Identify and briefly describe each
of
youragency'sbusiness andaccountingsystem
s.
If
separate
di
visions,bureaus,or offices
of
youragency useseparatesystems,
id
entify which
di
visions,bureaus,orofficesuseeachsystem.
Response:
Pleaseseeattached TableI,"Electronic Businessand Accounting Systems including Procurement".2. Explain how thebusinessand accountingsystemsidentified in response
to
RequestNo.Iinteract with one anothe
r.
Response:
PleaseseeattachedTable I,
"E
lectronic Business andAccounting Systems including Procurement".
3. 
For eachsystem identified
in
response
to
Request No.I,statewhether information found i:l thatsystemis regularlyorperiodicallysubmitted toany
of
thegovernment-wideaccountingsystems maintained
by
the Department
of
theTreasury,e.g.,GFRS, FACTSI,FACTS
II
,IFC
S,
etc.,and explain how and
at
what intervals thosesubmissionsoccur,including descriptions
of
both manualand automatedprocesses.
Response:
In2008,the Department
of
HomelandSecurity(DHS) implemented the DHS Treasury InformationExecutiveRepository(DHSTIER)andCFOVision(CFOV) applicationsat
th
eDepartment.DHSTIERisaGovernmentOff-the-Shelf(GOTS) application developedattheUnitedStatesDepartment ofTreasury(Treasury),and CFOVis aCommercial
O f f ~ t h e - S h e l f
(COTS) application.DHSTIER isanapplication that receives monthly uploaded financial accountingand budgetary datafrom eachDHScomponent.TheDHSTIER application generatesraw extracts thatare
fed
intoCFOV. CFOVuses this data
to
produceformatted reportsthat satis
fy
both internaland external reportingrequirements.The CFOV applicationisgenerally us
ed
for analyzing andreportingoncomplex financial data.Thedata contained
in
DHSTIERandCFOVisused to update the followinggovernment wide accountingsystems on beha
lfof
the Department: OMB MAX,FACTS
II
,GFRS,FACTSI,IFCS andGTAS.
4. 
Foreachsystem identified in response
to
RequestNo.I,state whether information found in thatsystem isregularlyorperiodicallysubmitted
to
the Office
of
Managementa
nd
Budget's("OMB")MAX InformationSystem.
Response:
Informationsubmitted
to
the OMB MAXsystemisatahigher level thanthe information gathered in FACTS II or DHSTIER.
5. 
For eachsystem identified
in
responseto RequestNo.I, describe recent,current,and planned migrationormodernization projects.
Response:
Systemslisted
in
ResponseNo.I will
be
modernized asneeded
in
conjunctionwithplanned
mi
grations
to
anintegrated financial,asset andacquisitionsystem.
 
The Honorable
Darrellssa
Re: Infonnation
on
Electronic Business SystemsAttachment -Page 2
6. In
addition to your agency's submissions to government-wide accounting systems maintainedby the Department
of
the Treasury and OMB,
as
described in response
to
Requests Nos. 3and 4, does your agency publish any
of
the same information online for public viewing?
If
so, describe how and in what format that information is published.Response: The following reports and information is available publically on DBS.gov:
..
Perfonnance and Accountability Reports: I) Annual Financial Report, 2) AnnualPerformance Report;
..
Summary
of
Performance and Financial Information
..
Budget in Brief
..
Congrcssional Budget Justification
..
High Dollar Overpayments Report
7. 
Identify and briet1y describe each system that your agency uses
to
manage grants. directloans andior loan guarantees,
If
separate divIsions, bureaus, or offices
of
your agency useseparate systems, identify which divisions,Response: DBS supports
96
active financial assistance programs described in the Catalog
of
Federal Domestic Assistance (CFDA). DBS relies on numerous legacy financial assistancesystemsimanual processes
to
manage these programs, DHS uses a mix offul! systems,partial systems, and manual processes describe
in
the table below. DHS organizations insupport
of
grant administration include distinct major grant program directorates in FEMA, amajor directorate in DBS Headquarters, and smaller grant program offices throughout DHSComponents,
• 
10
rl
ro
Ill'"
Automated Deployment Database (ADD)Document Management And Records
Tracking
System (DMARTS)Emergency Management Mission Integrated Environment
(EM:v11E)
Incident !v1anagement Coordination, Assessment, and Determination (tMCAD)Mitigation (MT) eGrants
~ational
Emergency Management Information System CNEMIS)Transaction Record Reporting and Processing (TRRP)
• 
ND
Grant>;
I
Grants Management System (OMS)
I •
Payment and Reporting System (PARS)
i •
HHS Payment Management System
us
;V"'"Ud'
A
ward
• Manual Payment Process
Via SF 270
• Electronic
A ward System
~~"
___
! : E : : ! ; i _ ~ ~ ~ l _ ~ ~ E ~ _ ~ _ ~ ~ ~ g ~ ~ ~ J ! ~ _ ~ L ~ ~ ~ E J ~
____
~
_____________
,
____
.
___
0
___
0
_______
~
__
~
__
~ j
i·
M,anual Award System
• 
HHS
 
The
Honorable
Dan·et
Issa
Re:
Int,mnatiQn
on
Electronic Business
SystemsAttachment -Page 3
8.
For each system identifIed in response to Request
No.7,
explain how it interacts with anybusiness or accounting system identified in response to Request
No.1.
Management
System
ICE
at
9. For each system identified in response to Request
No.7,
state whether information found inthat system is regularly or periodically submitted to the Catalogue
of
Federal DomesticAssistance (CFDA), and deseribe how and
at
what intervals those submissions occur,including descriptions
of
both automated and manual processes.Response: The Department relies on manual processes to ensure all
DRS
assistanceprograms are included and updated in the CFDA armually. The Financial Assistance Policyand Oversight Office (FAPO) works directly with the DHS Components to assist inreviewing and updating the process. F APO facilitates the mauual verification
ofthe
financialand program data that
is
described in the CFDA. The data is verified
\Vitl1
the current mix
of
full systems, partial systems, and budgetary plarming resources.
10.
For each system identified in response to Request No. state whether information found inthat system
is
regularly or periodically submitted
to
any
ofilie
government-wide grantsmanagement and reporting systems, e.g., FAADS, FAADS PLUS, etc., and describe how andat what intervals those submissions occur, including descriptions
of
both automated andmauual processes.Response: DHS manually collects financial assistance data from the legacy financialassistance systems/processes to comply with F AADS and FAADS PLUS reportingrequirements. Components use a current mix
of
full systems. partial systems, and manualprocesses to generate F AADS arld FAADS PLUS submissions. The t1nancial assistance

You're Reading a Free Preview

Download
scribd