ours AORNOKD ines DOOR CR a) Anthem8 The Roanoke Outdoor Circus (aka The R.O.C.), presented by Anthem Blue Cross and Blue Shield, is a new annual event to encourage healthy, active outdoor recreation: from trail and road running to mountain biking to kayaking to ultimate frisbee to cyclocross racing to road cycling to... By combining the things outdoor enthusiasts love - camping, music, gear, races, and demos - the Roanoke Outdoor Circus is a celebration of everything outdoors. While various events and races will take place throughout the region, downtown Rivers Edge Sports Complex North will serve as festival headquarters - home of the Big Top and Three Rings. There will be something to keep people of all ages and interests engaged and entertained. Event Overview Dates - 10/21-23. Free camping and live music. Food, beer, demos, gear swap, adventure films, vendors, and more. Competitive events including night-time trail run, 10 mile run, mountain bike race, cyclo cross race, ultimate Frisbee, climbing competition, and more. + Non-competitive events including hikes, bike demo, mountain bike gran fondo, stand up paddleboarding, slacklining, mechanical bull, bike rentals, fly fishing casting, guided canoe trips, disc golf, group rides, geocaching, and more. + Unique $40,000 outdoor gear giveaway ~ Gear Junkie Treasure Hunt. The City of Roanoke’s Department of Parks and Recreation in partnership with Roanoke Outside and East Coasters Bike Shop would like to invite you to participate! Vendors are encouraged to participate in this new and exciting event. Vendors will be accepted based on the products offered and the timing of when applications are received. Please return the attached application form and fees by Friday October 7", 2011. Approved vendors will be notified within FIVE business days via email or phone. You will then be given specific instructions regarding times, loading, setup, etc. Fees are not refundable after this time. If we're unable to accept your application your original (voided) check will be returned to you. All vendors must provide their own displays, tents, table and chairs and are responsible for paying Virginia sales tax as applicable. Electricity is not available; silent generators are welcome. If you'd like to be a part of this amazing opportunity to market to an active, engaged and varied clientele please fill out the enclosed application and return it with your payment. Fien RigenRoanoke Outdoor Circus Event/Race Partner Application For Office Use Only: Date Received Received By: Section |- General Information ‘Complete andsign application. Please verify that all information contained herein is complete and accurate. = Attach check. Pease make check payable ta ‘Cy of Roanoke" = Submit application to 215 Church Avenue, SW, Room 303, Roanoke, VA 24011. For assistance, contact christine elder@roanokeva.gov or $40.853.1236. = Approved application wil Feclve further information. Please be advised that applications for this event should be submitted to Roanoke Parks and Recreation no later than October 7, 2011, Incomplete applications and applications received after October 7 will not be considered, Section II - Applicant Information ‘Applicant/ Organization Name Main Contact Name Email Applicant/ Organization Address: Home Phone Work Phone: Mobile Phone: Brief description of activities merchandise/display/equipment including use of generator Sect Event Date(s): _Oct 21-23. 2011 Event Time(s):_S pm. Friday 5 pm. Sunday Application Submittal Date Event Name: Roanoke Outdoor Ciscus Location: _River's Edge Sports Complex North - Reserve Ave, Event Booth Set-Up Date: _Oct 21, 2011, Time:_2:30 pm.-4:30 pm _Dismantle Time: _10:00 p.m. 11:00 pm. Event Booth Set-Up Date: _Oct 22, 201 ‘Time: 800 am.- 9:30 am —_Dismantle Time: _10:00 p.m.- 11:00 am, Event Booth Set-Up Date: _Oct 23, 201 Time: 800 am.- 9:30 am —_Dismantle Time: _S:00 pm. 00 pm, Section IV - Fees and Charges n Ill Event Information ‘The standard size space forall approved exhibitors is 20" x 20" space. Fees cover all three days of the event. Event/Race Partner- Gold - $200 (prominent event and logo lsting on website, use of main stage, included in all media coverage, logo on t-shirts, company description on sponsor page of website, vendor booth, additional opportunities as they become available including branding) vent/Race Partner - Bronze FREE (your event listed as participating in R.0.C. event including on website and use of main state for for award presentations) Section V - Indemnification and Authorized Signatures ‘The applicant hereby applies to occupy vendar space forthe event described inthis document and on any addtional attachments. Applicants) agrees to be responsible for and pay, indemolfy and hold harmless the City of Roanoke, its ofces, offical, agents, employees, and volunters agaist an and all oss, Cost or expense including reasonable attorneys" fees, resulting from an clam or legal action of any nature whatsoever that may ase agaist the Cty 1 ‘onmection with the event or in connection with any of the sights and privileges granted by the Cty the Applicants) and assign to the City of Roanoke, its hominees and agents, permission to use, publish and republish for purposes of advertising and trade such use as the Cy may determine, information 2nd reproductions of my ieness (photographic or otherwise) with or without ientifction of me by name Print Applicant Name Applicant Signature Date