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Using Brio to Access the Data Warehouse

Using Brio to Access the Data Warehouse

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Using Brio to Access the Data Warehouse - Frequently Asked
Questions (FAQ)
Accessing the Warehouse
Q101: I can't remember my data warehouse ID or password. What do I do?
Q102: Brio is asking for a connection file (default.oce or other .oce file). What and where is a
default.oce?
Q103: I don't have Brio (Hyperion Intelligence Explorer). Can I use Microsoft Access against the

data warehouse?
Q104: What does "Net-Lib protocol driver call to connect two endpoints failed" mean?
Q105: Can I set up my VPN connection to login automatically?
Q106: I'm told I need Sybase drivers to access the data warehouse. Where do I get them?
Q107: Is it possible to log into multiple data warehouse databases at the same time?

Data in the Warehouse
Q201: Where can I find a list of the tables and fields in the warehouse database s?
Q202: I have questions about how to use the data once I log onto the data warehouse. Help!
Using Brio (a.ka. Hyperion Intelligence Explorer)
Q301: When I drag more than one table into a Brio query, the tables automatically join together

with multiple lines. What's going on?
Q302: I want to use a file as a source for a limit. How do I import the file to use within my query?
Q303: How do I change the name of the column header in my Brio Results?
Q304: My Brio query is taking a long time to process. How do I cancel it?
Q305: How do I copy my Brio query so I can test changes on the copy without changing the

original?
Q306: Is it possible to change a Section label in Brio? I want to change the word \u201cQuery\u201d to

something more descriptive.
Q307: How do I use results from one query within another query?
Q308: How do I know which join type to use? Simple, Left, Right or Outer?
Q309: Where can I find information regarding Brio's Report functionality?

Q101: I can't remember my data warehouse ID or password. What do I do?

A101: Your warehouse ID is your ASURITE ID. Your warehouse password is not automatically synchronized with your ASURite password, however. New data warehouse user passwords are intially set to your 9-digit ASU ID. You can then use ASU's Sybase password change website to change the password for Enterprise 1 (ENTERPR1_SS - Data Warehouse) to your ASURITE password. If you can't remember your password, email the Sybase DBA team and ask that your password be re-set.

Q102: Brio is asking for a connection file (default.oce or other .oce file). What and where is
a default.oce?
A102: You receive a default Brio connection file, default.oce, when you attend training. You can
also download ithere. To modify and customize it for your own use, read these Modify oce file
instructions. The .oce file tells your Brio software how to find the Data Warehouse server and

databases. It saves your ID and your favorite warehouse databases, as well as all the network
settings for the connection. It is recommended that your connection file be named default.oce, to
facilitate the sharing of queries.

Q103: I don't have Brio (Hyperion Intelligence Explorer). Can I use Microsoft Access
against the data warehouse?

A103: Yes. Be aware that we provide warehouse support for Brio, but not for Access. There are,
however, some individuals who use Access who will try to help if they can. Be sure to read
through the WUG handout Setting Up Access 2000 to Query the Warehouse.

Q104: What does "Net-Lib protocol driver call to connect two endpoints failed" mean?

A104: This error indicates a network/connectivity problem. Most often, it's a VPN problem. Have
you tried updating your VPN? (In your windows taskbar that is the icon with the envelope and
key; to update it, click on that icon, right click on \u2018ASU-VPN\u2019 and select Update Site, then press
the \u2018Update\u2019 button.)

Q105: Can I set up my VPN connection to login automatically?
A105: Yes. Most users find this very handy. If you have your own dedicated computer (i.e. it\u2019s not
a shared machine) you can set up VPN to login automatically for you, as described at
http://www.asu.edu/it/security/faqs/vpn.htm#q.
Q106: I'm told I need Sybase drivers to access the data warehouse. Where do I get them?
A106: You can download Sybase drivers for free, from
http://www.asu.edu/it/licensing/sybase.htm.
Q107: Is it possible to log into multiple data warehouse database at the same time?
A107: Yes. As long as you have access to the databases, you can modify your Br io .oce file to
log into multiple databases at once (in Access you can link to external tables in different
databases using a different ODBC connection for each database), and use tables from different
databases in one query.
Q201: Where can I find a list of the tables and fields in the warehouse databases?
A201: The Entity Relationship (E/R) diagrams can be found at
http://asu.edu/data_admin/data_warehouse-Data%20Diagrams.html.
Q202: I have questions about how to use the data once I log onto the data warehouse.
Help!
A202: There are several options. Attend one or more training classes (see section 5 of How to get
Access and Training). Try asking around your department; there are many warehouse-savvy
users across ASU's campuses who may be a great resource. Peruse WUG Meeting Handouts
describing techniques for querying the data warehouse. Read through the Data Warehouse wiki;
it's a forum for ASU data warehouse users to share tips and tricks.
Q301: When I drag more than one table into a Brio query, the tables automatically join
together with multiple lines. What's going on?

A301: This is Brio's 'Auto join' setting, where Brio automatically joins columns with the same
name. This does not work well with our databases; we have same-named columns in many
tables that you donot want to join on (e.g. Extract Datetime). To turn off this setting: While in
Query mode, select DataModel and then Data Model Options. On the General tab, uncheck the
'Auto join tables' checkbox. This is a preference that is saved with your query, so you need to turn
off the setting in all your saved queries, or else the setting will turn on again after you use a query
with the Auto join feature turned on.

Q302: I want to use a file as a source for a limit. How do I import the file to use within my
query?

A302: Double-click on the field from the Limit line and then select " Advanced\u201d in the bottom right- hand corner. Select \u201cLoad From File\u201d, navigate to the source text file to select it and then click on \u201cOpen\u201d. Click on \u201cShow Values\u201d and then \u201cSelect All\u201d to include the values in the limit. Click on \u201cOK\u201d to close the limit box.

Q303: How do I change the name of the column header in my Brio Results?

A303: Right click on the field from your Request line on the Query section. Select \u201cProperties\u2026\u201d
to open the Item Properties dialog box. Change the field box labeled \u201cName:\u201d to change the
column heading.

Q304: My Brio query is taking a long time to process. How do I cancel it?
A304: To cancel a query that has been submitted, click \u201cAlt\u201d & \u201cEnd\u201d keys simultaneously.
Q305: How do I copy my Brio query so I can test changes on the copy without changing
the original?
A305: To create a duplicate query, right click on the query and select \u201cDuplicate Section.\u201d
Q306: Is it possible to change a Section label in Brio? I want to change the word \u201cQuery\u201d
to something more descriptive.
A306: To change the label associated with a section, double click on the \u201cQuery\u201d from your
section listing. In the \u201cSection Label\u201d dialog box, enter your preferred label.
Q307: How do I use results from one query within another query?

A307: After processing the first query, from the menu select "Insert \ New Query". In the lower left panel,right click on "Tables" and select "Local Results". A new item for "Local Results" will display under the"Tables" item. Click on Local Results. You can then join the Results from your first query (or any other query in this set of queries) to other tables.

Q308: How do I know which join type to use? Simple, Left, Right or Outer?

A308: Use a simple join when you need records where both tables in the join contain the same
value for the joined column. For instance, using a simple join on Affiliate ID from Student to
Student_Degree will return only students with a matching record on Student_Degree. Use a Left
or Right join when you want the record from one table even if there is no matching record in
another table (e.g. a Left join from Student to Student_Degree will return the student information
even if there is no data in Student_Degree for that student).

Q309: Where can I find information regarding Brio's Report functionality?
A309: The Brio 6 Report primer can be found at:
http://asu.edu/data_admin/WUG/Brio_Report_Primer.pdf.

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