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Agawam Housing Authority audit

Agawam Housing Authority audit

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Published by Patrick Johnson
Results of an audit by state Auditor Suzanne Bump on Agawam Housing Authority.
Results of an audit by state Auditor Suzanne Bump on Agawam Housing Authority.

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Published by: Patrick Johnson on Oct 04, 2011
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Official Audit Report – Issued October 4, 2011
Agawam Housing Authority
For the period October 1, 2008 through March 31, 2010
State House Room 230 
 Boston, MA 02133
 auditor@sao.state.ma.us
 www.mass.gov/auditor
 
2010-0595-3A TABLE OF CONTENTS/EXECUTIVE SUMMARY 
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Created by Kenneth A. Lupien on 8/16/2011 10:30:00
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TABLE OF CONTENTS/EXECUTIVE SUMMARY 
INTRODUCTION 1
In accordance with Chapter 11, Section 12, of the Massachusetts General Laws, the Officeof the State Auditor has conducted an audit of certain activities of the Agawam Housing  Authority for the period October 1, 2008 through March 31, 2010. The objectives of ouraudit were to assess the adequacy of the Authority’s management control system formeasuring, reporting, and monitoring the effectiveness of its programs, and to evaluate itscompliance with laws, rules, and regulations applicable to each program. In addition, wereviewed the Authority’s progress in addressing the conditions noted in our prior auditreport (No. 2007-0595-3A), which covered the period October 1, 2004 to December 31,2006.Based on our review, we have concluded that, except for the issues addressed in the AuditResults section of this report, for the period October 1, 2008 through March 31, 2010, the Authority maintained adequate management controls and complied with applicable laws,rules, and regulations for the areas tested.
 AUDIT RESULTS 3
 
1.
 
PRIOR AUDIT RESULTS RESOLVED 3
Our prior audit noted deficiencies in the areas of (a) tenant accounts receivable balances,(b) payroll controls, (c) procurement of contractual services, (d) Criminal OffenderRecord Information (CORI) data storage, (e) use of Authority assets and funds, (f)payroll and operating expenditures, (g) level of operating reserves, and (h) pet security deposits. Our follow-up review indicated that these prior issues had been adequately addressed.
2.
 
PRIOR AUDIT RESULTS PARTIALLY RESOLVED OR UNRESOLVED 11
Our prior audit also noted issues regarding (a) noncompliance with the State Sanitary Code, (b) improvements needed in vacancy turnaround time, (c) noncompliance withtenant selection procedures, (d) rent determination deficiencies, and (e) inadequateinventory controls. Our follow-up review revealed that these issues have not beenadequately addressed and remain partially resolved or unresolved.
 
2010-0595-3A INTRODUCTION1
INTRODUCTION
Audit Scope, Objectives, and Methodology
In accordance with Chapter 11, Section 12, of the Massachusetts General Laws, the Office of theState Auditor has conducted an audit of certain activities of the Agawam Housing Authority for theperiod October 1, 2008 through March 31, 2010. The objectives of our audit were to determine the Authority’s compliance with applicable laws, rules, and regulations and to review and analyze itsmanagement controls and practices over the following areas and functions for the purpose of determining their adequacy: (1) tenant selection; (2) preparation and reoccupation of vacant units;(3) rent determinations; (4) collectability of accounts receivable; (5) site inspections; (6) payroll,travel, and fringe benefits; (7) inventory controls over property and equipment; (8) contractprocurement; (9) cash management and investment practices; (10) DHCD-approved budgets versusactual expenditures; (10) level of need for operating subsidies and operating reserves; and (11)modernization awards. In addition, we reviewed the Authority’s progress in addressing theconditions noted in our prior audit report (No. 2007-0595-3A). We conducted this performance audit in accordance with generally accepted government auditing standards. Those standards require that we plan and perform the audit to obtain sufficient,appropriate evidence to provide a reasonable basis for our findings and conclusions based on ouraudit objectives. We believe that the evidence obtained provides a reasonable basis for our findingsand conclusions based on our audit objectives. To achieve our audit objectives, we reviewed the following:
 
 Tenant–selection procedures to verify that tenants were selected in accordance withDepartment of Housing and Community Development (DHCD) regulations.
 
 Vacancy records to determine whether the Authority adhered to DHCD procedures forpreparing and filling vacant housing units.
 
 Annual rent-determination procedures to verify that rents were calculated properly and inaccordance with DHCD regulations.
 
 Accounts receivable procedures to ensure that rent collections were timely and thatuncollectible tenant accounts receivable balances were written off properly.
 
Site-inspection procedures and records to verify compliance with DHCD inspectionrequirements and that selected housing units were in safe and sanitary condition.

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