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lotusreplication[1]

lotusreplication[1]

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Replicating a Lotus Notes Mail Database
Batch Number: 612002
Total Produced: 0
Northeastern University
1
Document Information
Type
Procedural
Purpose
Outline the steps necessary to replicate a
lotus database
Requirements
\u2022 Lotus Notes 5.0 Client installed on
local machine
\u2022 Mail database on server
\u2022 Network connection
Revision Date
6/24/2002
URL
www.help.neu.edu
Audience
NU Staff and Faculty
Procedure Overview
This document provides you with the procedure for replicating your Lotus
Notes database to a laptop computer.
What is replication? As explained in Lotus Notes Online Help:

\u201c\u2026 When you replicate your mail database, for example, you can have a
current copy of your complete mail file with you at all times. When you
finally do connect to the mail server, Notes sends any outgoing mail up to the
server, pulls down any new mail, and pushes up to the server any recent
changes to your mail that you made on your local replica. In a matter of
seconds, your local mail file is current with the mail file on the server...\u201d

Replication allows you to update your e-mail, calendar and to-do list with
your laptop..
After reading this document, will be able to:
o
Create a new replica of your Lotus Notes database on your local
machine
o
Access your Lotus Notes database replica on your local machine
o
Work off-line with your replicated database
o
Connect to the network to update your local and server copy of your
Notes database
Replicating a Lotus Notes Mail Database
Batch Number: 612002
Total Produced: 0
Northeastern University
2
Note: Replication is not archiving. Archiving is creating an inactive copy of
a mail database on a local machine. Unlike replication, archived documents
cannot be updated by connecting back up to the server.
Procedure
Creating a new Replica of your Lotus Notes database on your local
machine
1. Make sure to backup all of your files before attempting to replicate a
database.
2. Double click on My Computer > C drive >Lotus >Notes >Data folder

and create two folders called \u201cReplica\u201d, \u201cArchive\u201d.
3. Open the Lotus Notes Client on your laptop.
The Welcome screen appears.
4. Click the Mail icon on the Welcome screen.
5. From the File menu, selectFile>Replication > New Replica.
The Replicator screen appears with the New Replica Window.
6. Set the preferences in the New Replica Window to the following:

o
Server: Local
o
Title: your Lotus Notes Username
o
File Name: The name of your database file. The name of this file
should be:C : \Lotus \Notes \Data \Replica\yourusername.nsf
o
Create: Select immediately
o
Copy Access Control:yes
o
Create Full Index:yes
7. Select Ok.
Note:Depending on how large your mail database is, this could take
several minutes. If Lotus is installed on your C drive, the path to your
local mail database is C:\Lotus\Notes\data\Replica\username.nsf
Replicating a Lotus Notes Mail Database
Batch Number: 612002
Total Produced: 0
Northeastern University
3

8. From the top menu bar, select File > Mobile > Locations.
TheLocation window appears.
9. Delete the following locations from the Location window:

o
Home (Network Dialup)
o
Home (Notes Direct Dialup)
o
Internet
o
Travel (Notes Direct Dialup)
Make sure that only the \u201cOffice (Network) and Island (Disconnected)\u201d locations
remain in the window.
10. Double click on Office(Network) and select Edit location.
11. Select theReplication tab.
12. SelectEnable from the drop down menu. Select the time you\u2019d like to
your laptop to replicate with the e-mail server:

\u2022 Replicate daily between [04:00 PM \u2013 4:55 PM]
\u2022 Repeat every: [15] minutes
\u2022 Days of week: [Mon, Tue, Wed, Thu, Fri]
\u2022 High Priority replication: [Disabled]

You have completed the procedure to schedule the replication of your mail
database.
Adding a Replication Bookmark to your Toolbar
The replication bookmark icon will allow you to access your e-mail off line so that you may replicate
when you reconnect to the network.
1. From the top menu bar, selectFile >Preferences > User preferences.
The User Preference Window appears.
2. Under Startup Options, select prompt for location.

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