Professional Documents
Culture Documents
2009
VIT NAM
a. Nhng thut ng cn nh
Workbook: y l mt tp tin lm vic nh: tnh ton, v th, v lu tr d liu. Mt workbook c th cha nhiu sheet, do vy c th t chc, lu tr nhiu loi thng tin c lin quan vi nhau ch trong mt tp tin. Mi workbook cha rt nhiu worksheet hay chart sheet, ty thuc vo b nh my tnh. Worksheet: C khi c gi l sheet hay bng tnh, l ni lu tr v lm vic vi d liu. Mt worksheet c nhiu v cc c cha cc ct v dng. Worksheet c lu trong workbook. Trong Excel 2007, mt Worksheet cha c 16,384 ct v 1,048,576 dng, thay v 256 ct v 65,536 dng ca phin bn c. Chart sheet: Thc cht l mt sheet trong workbook, nhng n ch cha mt th. V vy, nu ch mun xem tng th ring l th chart sheet l la chn ti u. Sheet tabs: Tn ca cc sheet s th hin trn cc th t gc tri di ca ca s workbook. Bn c th di chuyn t sheet ny sang sheet khc bng thao tc n gin l nhp chut vo tn sheet cn n trong thanh sheet tab.
c. Chun XML
Excel 2007 dng nh dng tp tin mc nh l XLSX da trn chun XML (eXtensible Markup Language) thay cho nh dng chun trc y l XLS. Chun ny gip cho cc ti liu an ton hn, dung lng ti liu nh hn v tch hp su vi cc h thng thng tin v cc ngun d liu bn ngoi. Nh vy, cc ti liu c qun l, phn tch v chia s d dng, hiu qu hn bao gi ht.
WorkBook v Worksheet Bn c th m mt tp tin sn c bng nhng cch khc nhau: Cch th nht: Bm chut vo nt Office, chn Open. Trong hp thoi Open, ch ng dn n ni lu tr tp tin v chn tn tp tin cn m ri nhn nt Open (hay nhn ENTER trn bn phm hoc bm i phm tri chut) m tp tin. Cch th hai: Ch c tc dng i vi nhng tp tin tng c lm vic vi phn mm Excel trn my tnh ca bn. Bm chn tn tp tin trong danh sch ti liu c m trong thi gian gn nht (Recent Documents) trn nt Office m tp tin. Excel 2007 mc nh lu li ti a 50 tn file s dng gn nht. Cch th ba: Tm n tp bng trnh qun l tp tin, Windows Explorer, nhp i chut ln tp tin m.
b. Lu workbook
Sau khi lm vic vi tp tin, iu ct t l phi lu li nhng chnh sa, thay i, nu khng, cng sc ca bn xem nh b bin. Excel 2007 cung cp mt c ch sao lu t ng trong mt khong thi gian nht nh (mt nh l 10 pht/ln). Nhng bn c th ty chnh rt ngn khong thi gian gia cc ln sao lu li phng trng hp my tch b trc trc bt ng hay b cp in. Cch ty chnh rt n gin: Bm vo nt Office, chn Excel options, chn Save, bn ch cn nh du vo tu chn Save AutoRecover Information Every ri chnh li thi gian sao lu t ng theo mun.
c. ng workbook
Sau khi lm vic v sao lu xong, bn phi ng workbook. y l nhng cch ng ph bin: Chn nt Office, sau chn Close; bm vo nt c k hiu " X " gc trn bn phi mn hnh, dng t hp phm Ctrl+F4 hoc Ctrl+W.
d. Sp xp workbook
Excel 2007 cung cp cho bn kh nng sp xp li cc workbook c m cng lc. Nh vy, vic tham kho qua li gia cc cc workbook thun tin hn. sp xp, bn bm chut vo nhm lnh View, chn Arrange All, tip theo chn cho mnh mt kiu b tr thch hp nht.
e. Th thut c bn vi worksheet
Chn v xa ct (cell), (column) , dng (row): Bn c th chn thm cc ct, dng, vo vng lm vic ca worksheet.
Cc cha d liu Chn thm worksheet mi vo workbook: lm vic ny, bn ch cn lm theo mt trong cc cch sau: Dng t hp phm Shift+F11 chn sheet mi vo trc sheet hin hnh; chn tab Home, trong nhm Cells - Insert - Insert sheet; nhp phi chut ln thanh sheet tab v chn Insert, chn Worksheet v nhn nt OK trong hp thoi Insert, s c ngay mt Sheet mi c chn vo. Xa worksheet: Mun xa work sheet, bn chn Sheet mun xa ri chn nhm Home - chn nhm Cells - chn Delete - chn Delete sheet. Cch nhanh hn l nhp phi chut ln tn sheet mun xa sau chn Delete, bm OK xc nhn xa. i tn mt worksheet: Vic ny rt n gin, ch cn nhp phi chut ln tn sheet cn i tn thanh sheet tab, chn Rename, k n nhp vo tn mi v cui cng nhn phm ENTER. Lu : Excel 2007 khng cho php dng cc k hiu, k t c bit t tn (nh: / \ ? *: ) t tn cho sheet. Sp xp cc worksheet: i vi vic di chuyn mt s sheet, cch nhanh nht l dng chc nng ko th ca Excel. Ngi dng c th bm v gi phm tri chut ln tn sheet ri ko n v tr mi th xung. Khi phi di chuyn hay copy nhiu sheet, th bm phm phi chut ln tn sheet cn sp xp, chn Move or Copy. Lc s xut hin hp thoi Move or Copy. Ch cn bm chn tn sheet, sau bm OK di chuyn.
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V d hnh trn bn ang nhn vo ngn sch chi tiu gia nh cho phn Entertainment v worksheet C6 cn trng (chi tiu cho a CD thng 2) vn cha c nhp. Trong phn ny bn s c hng dn s dng Excel lm nhng bi ton cn bn bng nhng cng thc n gin.
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1. Nhp cng thc trong C6. 2. Nhn nt ENTER xem kt qu. 3. Khi no bn click vo C6, cng thc s xut hin trn thanh cng thc (formula bar). Hai a CD c mua trong thng Hai tr gi l $12.99 v $16.99. Vy tng gi tr chi tiu cho a CD trong thng hai l hai a CD. Bn c th cng nhng gi tr ny trong Excel bng cch nhp cng thc vo C6. Nhng cng thc ca Excel lun bt u t du (=). Nh vy cng thc ca C6 l: =12.99+16.99 Du cng (+) l mt thut ton Excel cng thm gi tr. Nu bn t hi lm th no c c kt qu ny th cng thc s hin r hn thanh cng thc khi bn click vo C6. Bn cng nn bit cc thut ton ca Excel bao gm du cng (+) du tr (-), du nhn (*) v du chia (\).
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1. Dng chut ko phn di ca cng thc n mt cng s dng cng mt cng thc, sau th chut ra. 2. Nt Auto Fill Options xut hin v kt qu cng hin ra Trong mt vi trng hp th vic copy cng thc d thc hin hn vic to ra mt cng thc mi. Trong v d trn bn c xem qua vic copy cng thc tng cng chi tiu trong thng 1 ng dng tng cng chi tiu cho thng 2. lm iu ny u tin chn cng thc B7, sau dng chut tr vo gc bn di bn phi ca B7 n khi con tr tr thnh du thp mu en (+). K tip ko phn fill handle sang C7. Khi phn fill handle c th ra, th tng gi tr C7 xut hin vi gi tr 126.93. Cng thc xut hin trn thanh cng thc l =SUM(C3:C6), khi bn click vo C7.
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format, nhng trong trng hp trn bn khng cn s dng chng. Nt mt khi bn click vo mt khc.
e. Tm hiu v cell ()
kham kho A10 A10, A20 A10:A20 B15:E15 A10:E20 Gi tr kham kho trong ct A v dng th 10 A10 v A20 Bao gm cc trong ct A t dng th 10 n dng th 20 Bao gm cc t dng 15 t ct B n ct E Bao gm cc trong ct A n ct E t dng th 10 n dng th 20
Vic xc nh cc dng vo vic ng dng cng thc. Excel thng s dng cch s dng ngn ngn nh A1 xc nh ct bng k t v dng l nhng con s.
Gi s rng gi tr 11.97 trong C4 b sai, v n phi c cng thm 3.99 mi chnh xc do vy bn nn chn C4 v nhp cng thc "=11.97+3.99" cho ny sau nhn ENTER: Trn hnh trn cho thy gi tr ca C4 thay i v d nhin Excel cng t ng cp nht tng gi tr chi tiu trong C7 thnh 130.92 t 126.93. Excel c th cp nht c v cng thc ca n trong C7 l "=SUM(C3:C6)". Nu bn khng s dng cng thc cho C7, th gi tr s khng c cp nht. Bn cng c th sa i hoc nhp cng thc trc tip trn thanh cng thc . thay v nhp vo cc
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1. Trong C9, nhp du bng (=), nhp SUM v sau m du ngoc n (. 2. Nhn vo C4 v sau g dy phy (,) trong C9. 3. Nhn vo C6 v sau ng du ngoc n ) trong C9. 4. Nhn ENTER hin th kt qu. Trong v d trn cho thy hm SUM cng c th p dng cho mt vi gi tr trong ct bng cch chn mt vi gi tr c lin quan.
Hm SUM ch l mt trong cc tnh nng ca Excel, ngoi ra n cn c cc cng thc khc nh AVERAGE, MAX, MIN h tr bn thc hin cc cng thc c kt qu ngay. Nu bn t tnh ton, th tht s kh khn ra kt qu chnh xc.
i. Tm gi tr trung bnh
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tm gi tr ln nht trong mt phm vi, click F7 v sau : Trn tab Home, trong nhm Editing, chn mi tn trn nt Sum v sau chn Max. 1. Nhn Enter hin th kt qu trong F7. 2. Cng thc MAX tm ra gi tr ln nht trong mt dy s v chc nng MIN tm ra gi tr nh nht. Vi v d trn cng thc l MAX(F3:F6) v gi tr ln nht l 131.95. tm gi tr nh nht trong v d trn, click vo Min sau ENTER, kt qu s hin ra. Trong trng hp ny cng thc l =MIN(F3:F6) v kt qu l 131.75.
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Bn c th in cc cng thc v t chng trn bng hoc bn lm vic nhc nh bn to ra cng thc ny nh th no. in cc cng thc bn cn th hin cng thc trn bng tnh (worksheet), lm iu ny bng cch nhn tab Formulas v trong nhm Formula Auditing chn Show Formulas Office v in n. . By gi ch vic click nt Microsoft
Nu bn mun n cng thc th cng lp li cch bn lm cho n hin ln bng tnh. Hoc bn c th dng phm tt CTRL+` (phm ` hu ht u c trn bn phm) hin hoc n cng thc trn bng tnh.
Thnh thong Excel khng th tnh ton kt qu v cng thc b li. Sau y l 3 li thng gp nht: ##### Ct khng rng hin th kt qu trong , nn ko chiu rng cho .
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Click vo nt Sum trong nhm Editing, trn tab Home v sau chn More Functions m hp thoi Insert Function. Excel cung cp nhiu tnh nng hu ch nh tnh nng ngy gi. Trong hp thoi Insert Function, chn Help on this function tm hiu cc tnh nng khc.
4. Cch dng hm trong Excel 2007 xc nh thng tin ngy a. Bi hc th nht: Ngy lin quan n Excel nh th no?
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Ngy thng lu tr trong Excel l mt dy s bt u bng 1 i din cho ngy 1 thng 1 nm 1900, chnh l ngy lch ca Excel bt u. V mi ngy Excel cng thm mt con s. Chng hn nh ngy 2 thng 1 nm 1900 tng ng vi s 2. iu ny c ngha l khi bn nhp 8/22/2010, th Excel lu tr l 40412 hoc 40411 ngy k t ngy 1 thng 1 nm 1900. Excel nhn din ngy thng nh th no?
1. Chn Date trong Category. 2. Chn cch th hin ngy thng trong Type.
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b. Bi hc th hai: Tnh ton ngy thng bng cch s dng cng thc
Hm NETWORKDAYS WORKDAY DATE TODAY Tm kim S lng ngy lm vic gia hai thi im Tm thi im sau mt s ngy lm vic v xc nh thi gian bt u Tm mt thi im sau mt s thng Tm thi im sau mt s nm, mt s thng v mt s ngy
thc hin php tnh s hc trong Excel, cn thit phi s dng cng thc. Trong phn ny bn s c hng dn nhng cng thc n gin tnh ton s ngy gia hai thi im v bn cng s hiu ti sao n rt quan trng trong vic nhp ngy thng m Excel c th hiu c. Bn cng s c hng dn tm hiu nhng cng thc gii nhng thut ton nh tm hiu bn sng c bao nhiu ngy. Cch tm ra s ngy gia hai thi im
1. Cng thc trong bng tnh. 2. Kt qu ca cng thc. 3. Cng thc trong thanh Fomular. V d rng hm nay l ngy 9 thng 6 nm 2010 v k ngh ca bn bt u t ngy 21 thng 8 nm 2010 v bn mun tm hiu cn bao nhiu ngy na n k ngh. tnh ton iu ny bn nhp cng thc nh sau: =A3-A2. Kt qu l 73 ngy gia hai thi im. Excel hiu c gi tr ca A2 v A3. Trong A2 c gi tr l 40411 (6/9/2010) v A3 c gi tr l 40338. Ly A3 tr A2 th bng 73.
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1. Cng thc trong bng tnh. 2. Kt qu ca cng thc. 3. Cng thc trong thanh Fomular. Tnh ngy lm vic (Th Hai n th Su) gia hai thi im khng th thc hin bng php tnh n gin, m n cn c mt cng thc tnh l NETWORKDAYS. Ly li v d hm nay l ngy 9 thng 6 nm 2010 v k ngh ca bn bt u t ngy 21 thng 8 nm 2010 v bn mun tm hiu cn bao nhiu ngy lm vic na mi n k ngh. Bn c th nhp cng thc =NETWORKDAYS(A2,A3). Kt qu ra l cn 53 ngy lm vic na mi n k ngh h. Tm kim ngy sau mt s ngy lm vic
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1. Cng thc trong bng tnh. 2. Kt qu ca cng thc. 3. Cng thc trong thanh Fomular. Chng hn bn c 25 thng hon thnh d n t ngy 9 thng 6 nm 2011 (6/9/2011) v bn cn tm ra ngy kt thc d n. Bn c th s dng DATE, hm ny c ba i s gm nm, thng v ngy. V d 25 trong B2 v bn nhp cng thc trong A4 =DATE(2011,6+B2,9). 2011l i s nm, 6 cng mt gi tr trong B2 l i s thng v 9 l i s ngy, du phy (,) chia cch cc i s v du ngoc n () dng m v ng cc i s. Kt qu l d n s kt thc vo ngy 9 thng 7 nm 2013 (7/9/2013) Tm thi im sau mt s nm, mt s thng v mt s ngy
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1. Cng thc trong bng tnh. 2. Kt qu ca cng thc. 3. Cng thc trong thanh Fomular. Hy tng tng rng bn c giao mt nm by thng v 15 ngy hon thnh d n v bn cn tm ngy kt thc d n. Hm DATE ph hp vi yu cu ny, bn hy nhp cng thc =DATE(2011+B2,6+B3,9+B4) vo A6 nh hnh minh ha trn. 2011 cng mt gi tr trong B2 l i s nm, 6 cng mt gi tr trong B3 l i s thng, 9 cng mt gi tr trong B4 l i s ngy, du phy (,) chia cch cc i s v du ngoc n () dng m v ng cc i s. Kt qu d n kt thc vo ngy 24 thng 1 nm 2013.
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b. Cch to biu
To mt biu bng cch nhp chut vo mt trong cc loi biu nhm Charts, trn tab Insert.
Hnh trn l mt worksheet cho thy tnh hnh kinh doanh ca Cng ty Northwind Traders Tea theo dng bo co con s v bn c th chuyn sang dng biu d dng so snh tnh hnh kinh doanh. 1. Chn d liu m bn mun to biu , bao gm cc ct tiu (thng mt, thng hai, thng ba) v tn ca nhn vin bn hng. 2. Sau , click vo tab Insert, v trong nhm Charts, click vo nt Column. Bn c th la chn mt loi biu , nhng biu ct thng c s dng so snh. 3. Sau khi bn click vo Column, bn s thy mt s loi biu ct la chn. Click vo Clustered Column, ct u tin ca biu trong danh sch 2-D Column. Mt ScreenTip hin th tn biu loi khi bn ngng con tr vo bt c biu no. Cc ScreenTip cng s cho bn thy thng tin ca tng loi biu .
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Trong biu trn, d liu t mi worksheet cell l mt ct. Hng tiu (tn nhn vin kinh doanh) l nhng biu ghi ch vn bn bn phi, v tiu ct (nhng thng ca nm) di cng ca biu . Trong biu , Cencini (i din bi gia ct cho mi thng) bn c nhiu nht sn phm tr (tea) trong thng mt v thng hai, nhng c b qua mt bi Giussani trong thng ba. D liu cho mi ngi kinh doanh xut hin trong ba ct ring bit, mt ct cho mi thng. Chiu cao ca mi biu tng ng n cc gi tr trong cell m n i din. Biu hin th cho bn bit lm th no nhng nhn vin kinh doanh so snh vi nhau theo tng thng. Mi hng d liu ca nhn vin kinh doanh c mt mu khc nhau trong biu . Biu ghi ch to ra t cc hng tiu trong worksheet (tn nhng nhn vin bn hng), mu sc m i din cho cc d liu cho mi nhn vin kinh doanh. V d d liu ca Giussani l mu xanh m v l ct bn tri ca tng mi thng. Ct tiu t worksheet, thng Ging, thng Hai, v thng Ba, by gi ang di cng ca biu . pha bn tri ca biu , Excel to ra mt t l ca s gip bn gii thch ct chiu cao. Bt k thay i d liu trong cc worksheet sau khi biu c to ra, ngay lp tc biu cng thay i.
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Bn nn bit v Chart Tools, trc khi bn tm hiu v biu . Sau khi biu c chn vo worksheet, Chart Tools xut hin, vi ba tab: Design, Layout v Format. Trn nhng tab ny bn s tm thy nhng lnh cn thit lm vic vi biu . Khi bn hon thnh cc biu , nhp chut bn ngoi biu . Chart Tools s bin mt, n xut hin tr li, th click vo biu .
e. Thay i biu
Bn c th to biu ca bn so snh d liu ca ngi khc bng cch nhp chut vo mt nt chuyn biu xem t loi ny sang loi khc. to biu , click vo Switch Row/Column trong nhm Data trn tab Design. Trong biu bn phi,
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Tiu biu m t thng tin v biu ca bn thm tiu biu mt cch nhanh chng bng cch click chut vo biu , sau n nhm Chart Layouts trn tab Design, click vo nt More xem tt c cc layout (trnh by). Mi s la chn hin th mi layout khc nhau c th lm thay i nhng yu t ca biu . Trong biu trn: 1. Tiu cho biu ny l Northwind Traders Tea, tn ca mt sn phm. 2. Tiu cho cc trc dc bn tri l Cases Sold. 3. Tiu cho cc trc ngang di cng l First Quarter Sales. Mt cch khc nhp tiu l trn tab Layout, trong nhm Labels, bn c th thm tiu bng cch click chut vo Chart Titles v Axis Titles.
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a. Ly d liu lm vic
Hy tng tng mt worksheet Excel ca nhng con s doanh thu vi hng trm ngn dng d liu. Nhng worksheet trnh by tt c nhng d liu v nhn vin kinh doanh hai quc gia v h bn bao nhiu hng ha trong ngy, c rt nhiu d liu gii quyt theo tng hng chia thnh nhiu ct khc.
Lm th no bn c th c c thng tin trong worksheet? Lm th no c th hiu v tt c nhng d liu ny? Tnh tng th th ai c bn c nhiu nht? Ai bn nhiu nht theo mi qu hay theo mi nm? Quc gia no c doanh s bn hng cao nht? Bn c th c cu tr li bng cc bo co PivotTable. Mt bo co PivotTable chuyn tt c d liu thnh cc bo co ngn gn cho bn bit chnh xc nhng g bn cn phi bit.
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Tn ca cc field cho cc bo co n t cc tiu ct trong d liu ngun. Hy chc chn rng bn c tn cho mi ct trn dng u ca worksheet trong d liu ngun. Trong hnh trn, cc tiu ct Country, Salesperson, Order Amount, Order Date v OrderID tr thnh tn cc field. Cc dng cn li pha di tiu nn cha mc tng t trong cng mt ct. V d, phn text nn trong mt ct, ngy thng trong mt ct khc. Ni cch khc, mt ct khng nn c cha s v text. Cui cng, khng nn c ct trng vi d liu bn ang s dng cho cc bo co PivotTable.
c. To hp thoi PivotTable
Khi cc d liu c, t con tr bt c ni no trong phn d liu bao gm tt c cc d liu worksheet trong bo co hoc chn d liu bn mun s dng trong cc bo co, sau trn tab Insert, trong nhm Tables, bm vo PivotTable v sau nhp vo PivotTable ln na, hp thoi Create PivotTable s m ra. Chn Select a table or range, hp Table/Range cho thy phm vi ca cc d liu c chn, chn New Worksheet hoc Existing Worksheet, nu bn khng mun bo co c t trong mt worksheet mi.
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1. Khu vc layout cho bo co PivotTable. 2. PivotTable Field List. Hnh trn cho bn nhn thy trong worksheet mi sau khi bn ng hp thoi Create PivotTable. mt pha l khu vc layout c sn sn cho bo co PivotTable v pha bn kia l PivotTable Field List. Danh sch ny hin th cc ct tiu t d liu ngun. Nh cp trn, mi tiu l mt field nh Country, Saleperson, Bn to mt bo co PivotTable bng cch di chuyn bt k field no n khu vc layout cho bo co PivotTable. Bn lm vic ny hoc bng cch chn hp bn cnh tn field, hoc bng cch bm chut phi vo mt tn field v chn mt a im di chuyn field n. Nu bn click bn ngoi khu vc layout (ca mt bo co PivotTable), PivotTable Field List s bin mt. c PivotTable Field List tr li, nhp chut vo bn trong khu vc layout bo co PivotTable.
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f. Hy b b lc
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a. Lm vic vi s
D liu bn hng tm tt trong mt bo co PivotTable. l vn tin thng Contoso, Cng ty phn phi thc phm. Hy tng tng rng bn m ra mt bo co PivotTable c cha d liu v nhn vin kinh doanh ca cng ty. Bo co tm tt ca cng ty ny c khong 800 hng d liu trong Excel. N cho bit doanh s ca mi nhn vin trong tng nm v trong tng qu. By gi bn mun s dng bo co nhn vo con s theo mt vi cch khc nhau, bn mun bit s lng bn hng ca mi nhn vin c thc hin trong nm nay v bn mun xem mi nhn vin ng gp bao nhiu cho tng doanh s ca cng ty, Khi bn thc hin iu , bn s thy nhn vin no s nhn c tin thng v mi ngi c thng bao nhiu.
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D liu Excel chia s ln SharePoint c nhiu thun tin hn thay v chia s d liu bng cch s dng e-mail, hoc bng cch a d liu vo mt th mc mng no , do SharePoint ch dnh cho nhng ngi c thm quyn mi c truy cp d liu v SharePoint to thun li cho nhng ngi c thm quyn lm vic theo nhm ht sc hiu qu.
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By gi bn sn sng xut file bng biu n SharePoint. 1. Trn tab Table Tools Design xut hin khi bn to ra mt bng biu trong nhm External Table Data group 2. click Export 3. v sau click Export Table to SharePoint List.
Xut file bng biu n SharePoint List. Trong Export Table n SharePoint:
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Click vo ng lin kt trong Excel xem danh sch SharePoint. Mt ng lin kt vo danh sch ca bn s xut hin trong hp thoi Windows SharePoint Services. Bn c th bm vo OK ng hp thoi, hoc bm vo ng lin kt trong hp thoi hy xem danh sch ca bn. N s m ra trong SharePoint trn Datasheet view (Ci trng ging mt bng tnh), sn sng cho nhng ngi c thm quyn thm thng tin ca h vo danh sch m khng cn m chng trnh Excel.
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Vi danh sch trong Datasheet view, ty theo tng ngi m c quyn hn khc nhau. V d, Wendy c th g trnh by ngy v tn ca c y.
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D liu trong bng tnh Excel 2007 Bn tng tnh hung ny cha? Bn l ngi chu trch nhim mt bo co Excel, ging nh d liu bn hng ca Cng ty Adventure Works trong hnh trn. Bn cn phi a cc d liu trn trang SharePoint ca cng ty nhng ngi khc trong cng ty c th s dng n cho cc nhu cu ca h. V d, phng k ton s s dng n nh l mt c s cho vic tnh ton tin thng v phng th trng s s dng n tnh ton lm th no chi tiu qung co. V vy, bn mun mi ngi c th nhn v lm vic vi d liu ny, nhng bn khng mun h bin tp cc d liu trong bng Excel gc bi v Workbook l phin bn chnh.
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Lnh Open Snapshot in Excel trong Excel Services H c th lm tt c bng cch m mt snapshot trong Excel. Mt snapshot l mt phin bn gii hn ca d liu workbook trong Excel. Cc snapshot khng cha cng thc, d liu kt ni, nh dng c iu kin, cc cell n, cc hng, ct hoc worksheets, thng tin c nhn nh tn tc gi workbook v cc nt lc. Lm vic vi mt snapshot trong Excel khng c g khng c trong bt k cch no thay i d liu xut n trang SharePoint. m mt snapshot t Excel Services, click vo Open v sau bm vo Snapshot in Excel.
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Mt s linh hot (animation) rng bn c th chnh sa mt worksheet bng cch s dng lnh Edit in Microsoft Excel hin th trong hnh trn. Nhng nu bn mun ngn nga mt s ngi t chnh sa tp tin, C cch no n lnh t mt s ngi? Cu tr li l c. 1. S ngi trong nhm s hu v cc thnh vin nhm c php sa i tp tin trong Excel. Trong SharePoint, nhng ngi ny c th thy mc menu Edit in Microsoft Office Excel. 2. Khch hoc ngi trong nhm ch c quyn xem s khng nhn thy lnh Edit in Microsoft Office Excel . Do h khng th chnh sa file SharePoint.
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Nu bn vn tip tc m trong check box Open in Excel Services, c chn trong hp thoi Save As, bn s bit ngay nu mt tp tin khng c h tr cc tnh nng. Khi bn xut mt tp tin v n c gng m trong trnh duyt trn trang SharePoin, bn s thy cng mt thng bo tng t nh hnh trn. Trong v d ny, xut d liu v xem n trong Excel Services, bn cn phi hin th kt qu cng thc trong workbook thay v hin th cng thc.
Nh chng ti gii thiu " Excel Services l mt cch hu hiu lm cho d liu ca bn c th n c vi ngi s dng trnh duyt Web. Nhng nhng g bn cn lm cho Excel Sevices lm vic tri chy hn? S dng n nh l mt n lc hp tc gia ngi xut d liu v ngi s dng chng. Tm hiu thm v Excel Sevices s lm cho bn thch th hn.
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Nhng g bn cn s dng Excel Services. Di y l cc yu cu cho dch v bng cch s dng Excel: Mt trang SharePoint da trn SharePoint Server 2007 Enterprise. Excel Services thit lp cho trang SharePoint. mi ngi xut d liu Excel vo trang SharePoint, h cn phi ci t Excel 2007 trn my tnh ca h bng cc loi office sau: Office Professional Plus 2007, Office Enterprise 2007, or Office Ultimate 2007. nhn vo mt worksheet trong Excel Services, mi ngi khng cn ci t Excel. Tt c h cn l mt trnh duyt Web ci t l c. Vi Excel 2003 ngi s dng c th s dng lnh Save As trong Excel 2003 lu tr workbook trn mt trang SharePoint Server 2007 Enterprise, ni m cc d liu c th c xem trong Excel Services. s dng Excel 2003 vi Excel Services, ngi dng cn ci t cc Compatibility Pack cho Office 2003.
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Hnh nh trn cho thy y l mt v d ca mt th vin d liu bng bo co bn hng. Ai to ra n mt cch rt c bit bi v h mun hu ht mi ngi xem tp tin trong Excel Services ch khng phi trong chng trnh Excel. Bn c th khng cn phi to mt th vin mi cho Excel Services, v n c th c sn cho bn nu trang Excel Services Report Center c s dng ti cng ty ca bn. Trang Report Center d nhin sn th vin ti liu, c l Reports Library.
Excel Services yu cu i hi nhng th vin ti liu c thit lp nh l mt ni ng tin cy xut cc file. Khng c bc ny, cc file lu n mt th vin s khng m c trong Excel Services. Thay vo ,bn s thy thng bo ny: "Bn
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D liu trong bng tnh Excel 2007 Bn tng tnh hung ny cha? Bn l ngi chu trch nhim mt bo co Excel, ging nh d liu bn hng ca Cng ty Adventure Works trong hnh trn. Bn cn phi a cc d liu trn trang SharePoint ca cng ty nhng ngi khc trong cng ty c th s dng n cho cc nhu cu ca h. V d, phng k ton s s dng n nh l mt c s cho vic tnh ton tin thng v phng th trng s s dng n tnh ton lm th no chi tiu qung co. V vy, bn mun mi ngi c th nhn v lm vic vi d liu ny, nhng bn khng mun h bin tp cc d liu trong bng Excel gc bi v Workbook l phin bn chnh.
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Lnh Open Snapshot in Excel trong Excel Services H c th lm tt c bng cch m mt snapshot trong Excel. Mt snapshot l mt phin bn gii hn ca d liu workbook trong Excel. Cc snapshot khng cha cng thc, d liu kt ni, nh dng c iu kin, cc cell n, cc hng, ct hoc worksheets, thng tin c nhn nh tn tc gi workbook v cc nt lc. Lm vic vi mt snapshot trong Excel khng c g khng c trong bt k cch no thay i d liu xut n trang SharePoint. m mt snapshot t Excel Services, click vo Open v sau bm vo Snapshot in Excel.
Phn quyn SharePoint rt quan trng khi s dng Excel Services, v bn c th phn quyn cho tng nhm ngi nh xem d liu, chnh sa, Trang SharePoint c bn nhm bao gm Owners, Members, Visitors v Viewers nh hnh trn.
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Trnh SharePoint cho cc tp tin s thy cc quyn khc nhau ty thuc vo tng nhm. Ch lnh View Web Browser c sn cho tt c cc nhm. Nhng cng ch rng nhm Visitors v nhm Viewers khng c lnh Edit in Microsoft Office Excel. y l cch trang SharePoint ngn nga ngi khng c thm quyn chnh sa tp tin. Nu bn khng c s cho php chnh sa th d nhin lnh s khng c sn.
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1. Trn trang SharePoint, click chut vo People and Groups. 2. Click vo Viewers. 3. Sau , click vo nt New thm ngi vo nhm Viewers
Bn thy worksheet By Person trong chng trnh Excel. Nhng Worksheet By Person khng c hin th trong Excel Services. 1. Ngi dng mun hin th worksheet By Person trong chng trnh Excel, bi v thnh thong h cn lm vic vi n trong Excel. 2. Ngi dng mun n mun n worksheet By Person trong Excel Services, bi v h khng ngh rng tt c mi ngi c th dng n.
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1. Nu B4 c tn, click vo trong cell B4. 2. Sau , nhn trong Name Box trn thanh Formula Bar. Nu trn xut hin k hiu l B4, th c ngha l B4 cha c tn. Trn SharePoint, bn mun mi ngi nhp gi tr cho cc B4 (gi c) v cho B5 (s lng bn). lm c iu ny, Excel Services i hi nhng ny phi c t tn. Thay v g trc tip trong cc cell ny, ngi khc s nhp gi tr trong c bit bn cnh worksheet. t tn cho cc B4 v B5 s gip cho ngi khc bit phi lm g v nhp d liu no. Trc tin, hy chc chn rng nhng cell cha c t tn. Trong Excel, click chut vo c B4 v sau click B5 v tm kim cc tn trong Name Box trn thanh Formula Bar.
1. t tn B4, click vo .
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a. Ribbon
B cng c Ribbon gm: Home, Insert, Page Layout, Formulas, Data, Reviews, View, Developer, Add-Ins. Nhng th bn cn by gi rt trc quan, d nhn, r rng v d dng hn. Ribbon thc s l mt trung tm h tr cng vic tuyt vi. Vi Excel 2007, cc lnh c tp hp li theo nhm chc nng, khi cn l c ngay.
Ribbon - trung tm kim sot mi ca bn Sau y l chc nng ca cc Ribbon: Home: Cha cc nt lnh c s dng thng xuyn trong qu trnh lm vic nh (ct, dn, sao chp, nh dng ti liu, kiu mu c sn, chn hay xa dng hoc ct,). Insert: C cc cng c dng chn bng biu, s , th, k hiu, vo bng tnh. Page Layout: Ni c cc lnh s dng trong vic hin th bng tnh v thit lp in n. Formulas: y l ni cung cp cng c cho cng vic chn cng thc, t tn vng (range), theo di cng thc, iu khin cch tnh ton ca Excel. Data: Cc nt lnh trao i vi d liu trong v ngoi Excel, cc danh sch,
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Ba tab cha nhm lnh trn mt Ribbon Trong sut qu trnh lm vic vi bng tnh, bn c th s dng shortcut menu, n cho php bn thc hin cc lnh nhanh chng hn. Trong bng tnh, ch cn tr chut vo v nhp phi, bn s c ngay mt thanh menu cha cc lnh thng dng bn la chn v s dng.
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d. Chun XML
iu ng lu khc: Excel 2007 dng nh dng tp tin mc nh l XLSX da trn chun XML (eXtensible Markup Language) thay cho nh dng chun trc y l XLS. Chun ny gip cho cc ti liu an ton hn, dung lng ti liu nh hn v tch hp su vi cc h thng thng tin v cc ngun d liu bn ngoi. Nh vy, cc ti liu c qun l, phn tch v chia s d dng, hiu qu hn bao gi ht.
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i vi cc Ribbon, bn cng c th thao tc vi phm nng: Dng t hp phm Ctrl+F1 bt hay tt thanh Ribbon. Nhn nhanh phm ALT mt ln truy cp cc nhm lnh trn thanh nh Home, Insert, Bn cng c th dng cc phm di chuyn trong thanh Ribbon, sau nhn Enter kch hot lnh bn cn. Nhn phm ALT mt ln hoc nhn phm ESC quay li vng lm vic trn bng tnh. Nhn t hp Ctrl+N to nhanh mt Workbook.
C th bn khng nhn ra nhng my tnh ca bn ang b t trong tm ngm. Khng phi ch bn m tt c my tnh khc cng vy. C nhng ngi ang c thm nhp
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a. Cc e da an ninh
C th mt s khi nim quen thuc vi bn nh: virus, trojan, spyware, malware, la o qua mng. bo v my tnh ca bn tt hn, bn cn hiu cc mi e da trn l g. Hu ht cc e da an ninh c bit n nh mt phn mm hoc mt on m c hi (malicious software / code), cc phn mm ny m thm iu khin my tnh ca bn m bn khng hay bit g. a s cc phn mm c thit k t nhn bn v ly nhim sang cc file hoc cc my tnh khc. Mt trong cc cch ly nhim l gi mt e-mail c cha m c di tn bn ti cc a ch lin lc trong my tnh ca bn.
Nhng g m c thc hin trn my ca bn ph thuc vo n l dng g v tnh ph hoi ra sao. C th n ch to ra cc thng ip gy phin toi hoc thc s gy tn hi bng cch xa cc d liu v chng trnh ca bn. y l mt s nh ngha v cc phn mm c, da vo bn s bit mnh ang phi i mt vi ci g: Virus Phn mm hoc on m c kh nng t nhn bn. Mt virus ly lan bng cch nh kem n vo mt file hoc chng trnh khc. Worm Phn mm nhn bn bng cch t gi bn sao ca n qua mng. Trojan horse Phn mm khng gy hi nhng n s li dng cc l hng h thng m ng cho mt phn mm khc (virus, worm...) tn cng my tnh ca bn. Trojan horse Phn mm khng gy hi nhng n s li dng cc l hng h thng m ng cho mt phn mm khc (virus, worm...) tn cng my tnh ca bn.
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b. Ngun ly nhim
Cc m c ly nhim vo my tnh ca bn bng cch n mnh trong mt th g c v v hi. Chng hn nh mt file nh km trong email, mt phn mm ti t Internet, mt website m bn gh qua, mt file chia s hoc mng my tnh, mt a mm v thm ch l mt ti liu Office. C bn th mi th n t mt my tnh khc u tim n ri ro.
Lu i khi cc m c khng n mnh v tn cng mt cch cng khai. Ngoi vic cn trng trc cc thng tin n t my tnh khc, bn cng nn cn thn khi gh thm cc website c yu cu thng tin c nhn, hy xc nh c phi trang web gi mo khng trc khi in thng tin. V d bn phi chc rng mnh ang trang web chnh thc ca ngn hng bn m ti khon ch khng phi mt trang c giao din ging n. Mt lu khc l khi bn lt qua mt trang web thc t bn ang ti v cc file t Server. Hy chc rng trang web ng tin cy.
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Mt cch hay l thng xuyn kim tra v cp nht c Windows v office bng cch gh qua trang cp nht ca Microsoft. Ngoi ra bn cn c th thit lp Microsoft Update t ng ti v cc bn cp nht khi chng c pht hnh. Mt khi thit lp xong, chng trnh s lun c t ng cp nht.
Nu my tnh ca bn nm trong h thng mng c th ngi qun tr mng s thc hin thay bn iu . Cc phn mm chng Virus c thit k pht hin cc Virus c nhn dng. V virus mi khng ngng c pht tn nn bn cn cp nht chng trnh thng xuyn. Khi mt virus mi xut hin trn th gii, nh sn xut phn mm dit virus thng tung ra bn cp nht trong vng vi gi sau khi nhn din virus.
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C th tng kt cc c bn cn th hin tng cng an ninh h thng nh sau: Ci chng trnh dit virus v spyware. S dng cc mt m phc tp (gm ch, s v cc k t c bit nh "&" "%" "$"...). Ci t tng la (Firewall) kim sot cc lung thng tin Thng xuyn sao lu d liu quan trng
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