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Responsive Document - CREW: Department of the Interior: Regarding Record Management and Cloud Computing: 11/1/2011

Responsive Document - CREW: Department of the Interior: Regarding Record Management and Cloud Computing: 11/1/2011

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Published by CREW
On June 21, 2011, CREW filed a Freedom of Information Act request with the Department of Interior, seeking all records reflecting how the agency plans to fulfill its records management requirements after it moves its email systems to a cloud computing environment. The National Archives and Records Administration (NARA) has recognized the many records management challenges associated with cloud computing and issued guidance (NARA Bulletin 2010-04, Guidance on Managing Records in Cloud Computing Environment) to all agencies. While The Department of Interior has contracted with Microsoft to consolidate its 13 email systems on one web-based email and collaboration platform, it is far from clear that platform will conform to NARA’s guidance. CREW seeks information on what steps Interior has taken to comply with the bulletin as well as records between Interior, Microsoft, and Google, which sued and won an injunction based on Interior’s alleged failure to follow federal procurement guidelines in pursuing bids for its cloud computing platform.
On June 21, 2011, CREW filed a Freedom of Information Act request with the Department of Interior, seeking all records reflecting how the agency plans to fulfill its records management requirements after it moves its email systems to a cloud computing environment. The National Archives and Records Administration (NARA) has recognized the many records management challenges associated with cloud computing and issued guidance (NARA Bulletin 2010-04, Guidance on Managing Records in Cloud Computing Environment) to all agencies. While The Department of Interior has contracted with Microsoft to consolidate its 13 email systems on one web-based email and collaboration platform, it is far from clear that platform will conform to NARA’s guidance. CREW seeks information on what steps Interior has taken to comply with the bulletin as well as records between Interior, Microsoft, and Google, which sued and won an injunction based on Interior’s alleged failure to follow federal procurement guidelines in pursuing bids for its cloud computing platform.

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Published by: CREW on Nov 01, 2011
Copyright:Public Domain

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04/06/2012

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original

 
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Wiggs,
Jamon
B
From:
Corrington,
William
B
Sent:
Tuesday,
July
12,
2011
3:25
PM
To:
McCeney,
Edwin;
Rakestraw,
SherylCc:
Havely,Andrew;Montel,
John
H
Subject:
RE:FOIA
Request
forCloud
Computing
I
havereviewedthis
FOIA
request.
There
is
an
assumption
in
these
questions
that
we
were
considering
the
cloudemail
systemto
be
a
records
management
system.
This
was
never
the
case.
We
included
anemail
archivecapability
as
part
of
therequirements/solicitation
but
that
was
notconsideredto
be
a
records
management
capability.
That
being
said,
hereare
my
responses
to
the
12
individual
requests
contained
in
this
FOIA:1)
The
attachedpresentation
describesthe
approach
that
we
planned
on
takingwith
emailarchivefor
the
cloud-
based
system.
2)
This
is
N/A,
as
we
did
not
consider
the
emailsystem
or
the
archive
to
be
a
records
management
system
governed
by
NARA
requirements.
3)
Depending
on
the
interpretation
ofthis
question,
this
is
either
very
broador
very
narrow.
Since
we
neverconsideredthe
DEVELOPMENT
of
a
cloud
email
system,
my
interpretation
of
this
question
is
that
it
is
N/A.
4)
Sameas#2.
5)
Same
as#2.
6)
Same
as
#2.
7)
Sameas#2.
8)
Sameas#2.
9)
Sameas#2.
10)
Same
as
#2.
Also,
we
never
entered
into
any
contract
with
Microsoftfor
the
use
of
the
Azure
platform.
11)
Same
as
#2.
12)
Same
as
#2.
Please
letme
know
if
you
would
like
to
discuss
this
in
more
detail.Thanks
Unified
Messaging
Archive
Meet...
William
Corrington,
CISSP,
CCSK
Chief
Technology
Officer
US
Department
of
the
Interior
(202)
513-0749
T
Transtor1nafln
From:
McCeney,Ed win
Sent:
Thursday,
July07,2011
12:23
PM
To:Rakestraw,
Sheryl
Cc:Havely,
Andrew;
Montel,
John
H;
Corrington,
William
B
Subject:
FW:
FOIA
Request
for
Cloud
Computing
1

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