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CourseA_IntroductiontEHRP

CourseA_IntroductiontEHRP

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Introduction to the
Enterprise Human Resources and
Payroll Systems (EHRP)

NIH/OHR/SPD
11/20/06
Introduction to EHRP
Introduction to the Enterprise Human Resources and Payroll System
(EHRP)........................................................................................................ . . . . . . . . . . .4
Overview....................................................................................................... . . . . . . . . . . . . . . . . . 4
This Course.................................................................................................................. 4
Course Objectives........................................................................................................ 4
About EHRP...........................................................................................................5
Introduction........................................................................................................... . . . . . . . . . 5

Web-based Functionality.............................................................................................. 5 Participant Manual.......................................................................................................5 Glossary of Data Elements...........................................................................................5 Relational Database Management System...................................................................6 The Importance of Effective Dating............................................................................ 9

Adding new data.................................................................................................... 10 Retroactive Actions................................................................................................ 10 Actions Related to Pay Periods......................................................... . . . . . . . . . . . . . . . . . . . 10

EHRP Security.............................................................................................................12

Roles.......................................................................................................................... 12 User Profile............................................................................................... . . . . . . . . . . . . . . . . . 12 Password and User ID................................................................................................ 13

Changing Your Password...................................................................................... 13
Automatic Shutdown.................................................................................................13
Job Aid....................................................................................................................... 13
Procedure: Logon to EHRP................................................................................... 14
Procedure: Logoff EHRP....................................................................................... 14
Navigating in EHRP............................................................................................ 16

Navigational Tips......................................................................................................... 16 Menu Options............................................................................................................... 17 Pages in EHRP............................................................................................................. 17

Paths to Pages............................................................................................................ 17
Page Groups............................................................................................................... 18

Hyperlinks....................................................................................................................18 New Windows............................................................................................................... 18 Fields.............................................................................................................................18

View-Only Fields....................................................................................................... 18
Default Fields............................................................................................................. 19
Data Entry Formats..................................................................................................... 19
Dates.......................................................................................................................... 19
Social Security Numbers............................................................................................ 19

Searches........................................................................................................................ 20 Lookup.......................................................................................................................... 20 Calendar Function................................................................................ . . . . . . . . . . . . . . . . . . . . . . 20 US Federal................................................................................................................... 21 Error Messages............................................................................................................. 21 Warning Messages........................................................................... . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

EHRP Participant Manual
Page 2
NIH/OHR/SPD
11/20/06
Introduction to EHRP
Major Human Resource (HR) Functions...................................................... . . . . 22
Major HR Personnel Functions.................................................................................. 22

Appointments and Accessions................................................................................... 22 Automatic Actions..................................................................................................... 22 Establishing Base Benefits......................................................................................... 22 Cancellations and Corrections................................................................................... 22 Conversions................................................................................................................ 22 Mask Actions............................................................................................................. 22 Pay Actions................................................................................................................22 Pay Status Changes....................................................................................................22

Position Changes.......................................................................................................... 22
HR Functions in EHRP....................................................................................... 23
Automated HR Functions in EHRP........................................................................... 23
Management Information........................................................................................... 25
Inquire Pages.............................................................................................................. 25
Reports....................................................................................................................... 25

Run Control IDs.................................................................................................. . . . 25 Report Manager..................................................................................................... 26 Process Monitor.................................................................................................... 26

Queries....................................................................................................................... 26
Standard Queries................................................................................................... 26
Job Aid....................................................................................................................... 26
Data Flow from EHRP to EOPF......................................................................... 30
Data Flow Steps and Diagram.................................................................................... 30
Additional Resources......................................................................................... 31

On-Demand Job Aids................................................................................................. 31 On-Demand WBT...................................................................................................... 32 Post Cards.................................................................................................................. 34 Help PoCs.................................................................................................................. 34

Updates to EHRP........................................................................................ . . . . . . . . . . . . . . . . . 34
EHRP Participant Manual
Page 3
NIH/OHR/SPD
11/20/06

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