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Job Descriptions

Job Descriptions

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Published by Michelle Makool

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Published by: Michelle Makool on Nov 15, 2011
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11/15/2011

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Petit Jean
staff manual
 
 Job Descriptions
 Assistant Editor --
The Petit Jean assistant editor falls underneath the editor-in-chief. The assistant editor will part-ner with the editor on several responsibilities including but not limited to:
•Stayinginformedabouthappeningsinvolvingstudentsandotheruniversitypersonnel•Assigningtheappropriatenumberofpagestosectionsanddevelopingladder•KeepingaproductionscheduleinGoogledocumentformofeachsectionsprogress•Keepingthestaffworkingaheadandorganizedratherthanwaitinguntilthelastminute•Preparingandeditingpagesforsubmission•Helpingmanagethewritingclassandeditingallstories
The assistant editor will have the following responsibilities to oversee:
•Workingwiththeadviserinsettingup/promotingportraitphotographs•Overseeingtheindexinput,beginningassoonaspagesarereadyforsubmission•Keepingtrackofthesectioneditorsprogress(Googledocument–Didtheymeetdead
-
lines?Whatpicturesaretheymissing?)•Keepingaprintoutofallsubmittedpagesinabinderforreferenceandindexing •Beingavailabletohelpthestaff 
Layout Editor – 
Thelayouteditoroftheyearbookisresponsibleforensuringconsistencyandcreativitythroughthebook.Specicresponsibilitiesinclude:•Workingwiththeeditorandsectioneditorstodesigneverysectionoftheyearbook •Supplyingthesectioneditorswithtemplatesofdesignfordeadlinepurposes•Editingandpolishingeachdesignatdeadlineandproofstages•Assistingsectioneditorswiththetemplates
 Assistant Layout Editor --
Theassistantlayouteditoroftheyearbookassiststhelayouteditorinensuringconsistencyandcreativitythroughoutthebookbydoingthefollowing:•Helpingimplementthelayouteditor’sdesigns•Helpingensuredesigncontinuity•Helpingsupplysectioneditorswithtemplatesofdesignsfordeadlinepurposes•Helpingwitheditinganddesignduringdeadlineandproofstages•Assistingthelayoutandsectioneditorswithdesigninganddecidingoncreativegraphic
features
Copy Editor --
Thecopyeditoroftheyearbookservesakeyroleindeterminingthequalityofthepublicationfromawritingstandpoint.Thispersonmustknowthelanguagewellandknowhowtousethelanguageproperlyforfeatureandhistoricalpresentation.Thecopyeditormustspoterrorsingrammar,punctuation,styleandverbiagethatothersfailtosee.Thepersonwhoservesinthispositionguardsagainstinaccuraciesandquestionsanythinghe/shemightndunclear.Itistheresponsibilityofthecopyeditortoperformthesetaskswithoutinterferingwiththewritingstyleoftheauthor(ifpossible)andwithoutcomprisingthejournalisticstandardsoftheyearbook.Thecopyeditor,withtheassistanceoftheeditorandpublisheroftheyearbook,mustguardagainstproblemswithlegalissues,fairnessandappropriateness.Thecopyeditormustbeabletoselectthekeyideaofastoryanduseittosuggestgoodheadlines.ThePetitJeancopyeditorisspecicallyresponsibleto:•Receiveandeditallcopyforgrammatical,typographical,structuralandstylisticerrors•Copyediteachstoryonthehardcopythatthewriterturnedinandpassittothesec
-tion editor for additional corrections; the section editor should then pass it along to the editor and
adviserfornalcopyeditingnotations•Makeallchangestostoriesbeforecopyisplacedonthespreads•KeepaGoogledocumentoftheprogressofeachstory•Copyeditpageproofsandassistwithindexasneeded•Assistsectioneditorsasneededinwritingheadlinesandcutlinesforallstoriesandpho
-tos
Writestoriesasneeded
 Assistant Copy Editor --
Theassistantcopyeditorservesasthecopyeditor’ssecondpairofeyes,providingafurtherguardtotheyearbook’sstandardofqualitywritingandpresentation.Theassistantcopyeditor’sduties
include the following:
•Assistingthecopyeditorinreceiving,organizingandeditingallcopyforgrammatical,typographical,structuralandstylisticerrors•Assistingthecopyeditorinrelayingstoriestosectioneditorsforadditionalcorrections•Assistingthecopyeditorinmakingon-screenstorycorrectionsandsavingstoriestotheir
proper folders
•AssistingthecopyeditorineditingpageproofsandassistingwiththeindexasneededWritingstoriesasneed
Head Photographer – 
ThePetitJeanheadphotographerisresponsibleforshooting,downloadingandeditingpho
-
tographsasneeded,aswellasforservingasanadviserwithregardtoeditingandcroppingofphotographs.Responsibilitiesinclude:•Assigningaphotographertoallmaineventsoncampus•Assigningaphotographertoallassignmentsfromotherstaffmembers•Communicatingwiththesectioneditorstoguaranteethebestphotographsareassignedandtaken•Workingwithsectioneditorsintheselectionprogressofphotographsforeachpage•Downloading,croppingandeditingrequiredphotographstodesiredspecicationson
schedule
•Stayingknowledgeableofcampuseventsandbeingavailabletoshootphotographsas
needed
•Keepingalldigitalimagesorganizedontheserver,sothestaffcaneasilyidentifyphotos
 
•Collectingthebestphotographstobeusedonthethemepages(title,opening,closing,division,etc.)
 Assistant Photographers
The assistant photographers are responsible for helping the head photographer and attending allassigned photo shoots.
•Getnamesofeveryonephotographed•Providethesectioneditorswithinformationaboutphotographsandassistwithcaption
writing 
Section Editors
Responsibilitiesforsectionsdifferfromonesectiontoanother,buteverysectioneditormust•Attendpre-schoolworkshopsasscheduled•BepresentandworkingintheofficeeveryTuesdaynightfrom5p.m.-9p.m.(Ifyouareunabletoattendaworknight,youmustgetapprovalbytheeditorandsetupatimetomakeupyourhours.)•Bepresentintheofficeuntilallspreadsarecompletedondeadlinenights•Signupandassisttheportraitphotographerasneeded•BecomefamiliarwithAdobeprogramsfortheMacs•Workwiththeeditor/pagedesignertogetlayoutsapprovedassoonaspossible•Usetheservertobackupallofyourwork •Assigngroupphotosassoonasthegroupsareinplaceandbepresenttowritedown
names of each person in photo
•Assigncandidshotsassoonasyouknowwhattheyshouldbeorselectfromthoseal
-
readyshot.DONOTUSEaphotothatwasassignedbyanothersectioneditorunlesstheynotify youthattheyhavedecidednottouseit.•Selectphotosofstudentswhoarenotinothersectionsofthebook(Makesurenottouseyourfriendsorclubmembersforeveryphotoandquoteinyoursection.Also,staffmembersarenotallowedtobepicturedinthebookunlessapprovedbytheeditoraheadoftime)•Turnin5storyideaseveryTuesdaynightby7p.m.(Labelthestoriesthatyouwouldlikewrittenfirst)•Editandapprovethestoriesforeachpageofyoursection.Placethemappropriatelyonthepagelayout.Createandtypetheheadlineonthelayout,formataccordingtostylesheet.•Writecaptionsforeachphotographandhavethemapprovedbycopyeditors•HaveallelementsofyourspreadplacedontheInDesigndocumentbymidnighttheFridaypriortodeadlinenight.(Leaveearlypasseswillbeawardedforeverydayearlyyourspreadiscompletedandturnedin)•Whennotifiedthatproofsarein,checkthemcarefullyforanyneededcorrectionsandmarktheproofsaccordingly.Thisisthelastopportunitytoensureaccuracyand,therefore,cred
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ibilityforyourpagesoftheyearbook.•Assisttheassistanteditorwiththeindexforyoursection•Signupfortimestoassistinyearbookdistributionandbeavailableasneeded

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