8usIness Process Procedure for standard thIrd party

sales
By Gopal Reddy, Wyvil Systems nc
Business Scenario
aBusiness Process Steps
,Create Third Party Sales Order (VA01) { Purchase requisition will be automatically generated
by the system due to the following configurations The schedule line category for third party sales
order is "S" For the schedule line category "S" in "Define schedule line category, the Order
type is defined as "NB" which stands for"purchase requisition standard", Item category is
defined as "5" which is a"third party item" and "Account Assignment ategory is defined
as "" which stands for third Party This triggers the generation of purchase requisition
automatically by the system.}
-Create purchase order with reference to Purchase Requisition (ME21N)
.Create nvoice Verification for Vendor (MRO) w.r.t Purchase Order
/Generate billing document to the customer (VF01) w.r.t 3
rd
party sales order.
Inputs/Pre Requisitions
aOrganization Data
Sales organization 3000
Purchase Organization 3000
Distribution Channel01
Division 00
Plant 3000
Storage Location 0002
Ware house Number 001
-aster Data
OMaterial {Create a Trading Material (material type: HAWA), n Sales Organization 2 view assign
tem Category Group as "BANS", in MRP2 view make sure that the procurement type
is "F" ExternaI Procurement, there should be no warehouse related views, assign MRP Type as
"ND No Planning ateriaI Num-er used in this document: 4540
OCustomer200193
OVendor --- 400036 (need to create a Vendor if doesn't have)
OCondition record for price, PR00 @100.00
cSPRO onfigurations
ODefine the item category { TAS Third party tem, Billing Relevance F Order related Billing Doc-
status according to invoice quantity}
ODefine tem Category Group{ BANSThird Party tem}
OAssign item Categories { OR BANS TAS}
ODefine the Schedule line categories{ CS Leg, Order TYPE NB (Purchase Requisition Standard),
tem Category5 (Third Party), Account Assignment Cat1 (Third- Party)}
OAssign Schedule Line Category--- { TAS CS}
SPRO onfigurations check for Third Party SaIes
1.Configurations list for third party sales in SPRO settings

2.Click on Define the item category and define TAS as Third party tem. Click on Display details
icon.
3.Check whether the Billing Relevance is defined as F {Order related Billing Doc- status according to invoice quantity}.
Click on logoff button.
4.Click on Define tem Category Group BANSThird Party tem. Click on Logoff icon

5.Click on Assign item Categories and assign standard order type OR to third party item category group BANS and item
category TAS. Click on Logoff con
6.Click on Define the Schedule line categories and define the schedule line category as CS Leg

.Click on display details icon and define Order TYPE as NB (Purchase Requisition Standard), tem Category as 5 (Third
Party), Account Assignment Cat as 1 (Third- Party)

8.Click on Assign Schedule Line Categories and assign item category TAS to schedule line category CS

ateriaI aster:
1.Create Material as trading goods and under sales organization 2 select the item category group as BANS.

2.Under MRP1 view, make sure to select MRP type is selected as ND-> no planning.

3.Under MRP 2, make sure procurement type is selected as "F External Procurement.

Business Process Steps

1.Create 3
rd
party sales Order (initial screen) T-Code VA01

2.Sales order overview screen. Enter the sold to party, material, quantity and storage location and hit enter.

3.Sales Order: Purchase Order Scheduling Screen. Click on continue

4.Schedule line for the third party standard sales order

4.Pricing condition maintained for the material

5.Check for completion and save the document.

6.Enter TCode ME5A in the command bar and hit enter.

List of purchase requisitions screen. Enter material and plant

.Click on the purchase requisition number.

Purchase requisition for the standard third party sales order created. Double click on PR no to check the source of supply
and other details > Back.

9.Enter TCode ME21N in the command bar and enter.

Create purchase order w.r.t PR.
Click on the document overview screen at the top left corner of the screen.
Click on the 'variants' icon and Select the purchase requisition and click on "adopt icon under the document overview.

10.Check the purchase Order tabs such invoice etc.. and save the document.

11.Enter MRO in the command bar to create nvoice verification for vendor. Enter the company code and hit enter.

Enter the invoice date, amount, and at the item level, change the tax code to 0 (A/P sales tax exempt), and jurisdiction
code to L0000000 and click on Simulate.

13.Check the GL accounts.

14.Click on Save/Post

15.Enter VF01 to create billing document for the customer and hit enter.

16 Overview of the billing items.

1Save the billing document

Document FIow of the Standard Third Party SaIes Scenario

Re: Accounting Entries hit in Third party Sales Process

Posted: Oct 20, 2008 8:49 AM in response to: Harmeet Singh S...

Reply

1. When Sales Order is created.

No FI Entry

. When PR is Created

No FI Entry

. When ME1A is done

No FI Entry

. MICO

(GBB-VAY) CJGS - 3rd Party A/c - Dr

(WRX) GR/IR Clearing A/c - Cr

. MIRO

Vendor Account - Cr
GR/IR Clearing A/c - Dr

. JF1

Customer Account - Dr
Sales Revenue A/c - Cr