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2011-11-17 Board Adopts New Policies Designed to Enhance Agency Transparency

2011-11-17 Board Adopts New Policies Designed to Enhance Agency Transparency

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Published by Steve Hymon

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Published by: Steve Hymon on Nov 18, 2011
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November 17, 2011
Lisa Levy BuchMetro Gold Line Foothill Extension ConstructionAuthority626.305.7004/909.267.0161llevybuch@foothillextension.org
Construction Authority Board Adopts New Policies to Enhance Agency
 Transparency and Accountability
Newly adopted travel and expense guidelines address recently identified areas needing improvement 
The Metro Gold Line Foothill Extension Construction Authority Board of Directors, in an action that will
increase the agency’s
transparency and accountability, last night adopted enhancements to existing policies thatprovide new guidelines for out-of-state travel expenditures by Board members and Authority employees and clarifyreporting requirements for all expenses.The board adopted an updated personnel policy and procedures manual that details these new policies for receivingreimbursement from the Authority for business-related out-of-state travel and other expenses. The policies includespecific limitations for air travel, ground transportation, hotels and meals while on Authority business more than 50miles from the office. The new policies augment the previous ones that only addressed reimbursement for business-related expenses while traveling in California.Additionally, the new manual updates the expense and credit card policies to require original receipts forreimbursement for business-related expenses, as well as a detailed explanation of the purpose of the expense andthe benefit it has for the Authority.
As a public agency, it is vital that we are transparent and fully accountable for how we spend tax-payer funds
stated Construction Authority Board Chairman and Glendora M
ayor Doug Tessitor. “
After identifying areas needingimprovement
in the Authority’s policies,
the board and staff moved immediately to address this matter and adoptednew policies that will ensure we are fully
 The new policies are effective immediately. Among the policies for receiving reimbursement for business-relatedexpenses were the following:
Staff and board members should stay in
class hotels
such as a Hyatt, Hilton or Marriott
whentraveling out of state, or in a conference hotel, if attending a conference. Only the cost of the room and taxeswill be reimbursed. Personal expenses, such as movie rentals, will not be reimbursed.
Staff and board members should use public transit when available and a taxi or car service where
necessaryand reasonable.
First class and business class air travel
won’t be reimbursed,
unless exceptions are warranted and approved inadvance.
Requests for reimbursements for business meals must include original receipts, documentation of attendees,date, name, title, affiliation, subject discussed, amount paid, purpose and benefit to the Authority.
Reimbursements for meals and incidental expenses on out-of-state trips are limited to $90 per day per person.- continued -

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