ASSIGNMENT ON TIME MANAGMENT

ANUM BAIG ROLL NO. 05 SECTION A BSPA (evening) SEAT NO. 0823007 SUBMITTED TO MAM ROHE PERSONNEL MANAGMENT

TIME MANAGMENTT
Time management is a process by which one consciously keeps track of the amount of time they spend on each of their activities, in an effort to increase efficiency when it comes to usage of time. Below, you will find some of the basic concepts that are associated with time management of any kind. Time management is a set of principles, practices, skills, tools, and systems working together to help you get more value out of your time with the aim of improving the quality of your life. The important point is that time management is not necessarily about getting lots of stuff done, because much more important than that is making sure that you are working on the right things, the things that truly need to be done.

Smart time managers know that there is much more to do than anyone could possibly accomplish. So instead of trying to do it all, smart time managers are very picky about how they spend their time.

They choose to focus and spend their time doing a few vital projects that will really make a difference, rather than spending all their time doing many trivial things that don't really matter all that much. If you become a good time manager, youll not only get a lot more done in less time, but youll feel more relaxed, focused and in control of your life. Youll be able to use your time in a much more balanced and effective way, and youll be able to make time for the people and activities that you love. When you get to the end of a busy day, youll feel a strong sense of accomplishment from everything that you actually got done. Improving your time management skills can even help you get better results by doing less work, because you're focusing on the things that really matter rather than all the low-priority busywork that just keeps you busy. If you dont learn how to manage your time well, youll be far less productive than you could be and youll get a lot less done. Youll also feel much more stressed and overwhelmed, and youll struggle to find time to spend with the people you care about and to do the things you enjoy.

To start, I recommend that you signup for my newsletter and read look at some of the free reports including the 7 Secrets of Very Productive People and the Top Ten Time Management Mistakes. It's fast, easy and free. Time management is the act or process of planning and exercising conscious control over the amount of time spent on specific activities, especially to increase efficiency or productivity. Time management may be aided by a range of skills, tools, and techniques used to manage time when accomplishing specific tasks, projects and goals complying with a due date. This set encompasses a wide scope of activities, and these include planning, allocating, setting goals, delegation, analysis of time spent, monitoring, organizing, scheduling, and prioritizing. Initially, time management referred to just business or work activities, but eventually the term broadened to include personal activities as well. A time management system is a designed combination of processes, tools, techniques, and methods. Usually time management is a necessity in any project development as it determines the project completion time and scope.

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Bottom of Form This is a very subjective question and one will need to analyze their needs very carefully. If you think you are lagging behind in a group of similar work professionals who produce significantly larger outputs than you, you might be in need of time management. You might also need time management if your productivity levels have dipped, when compared to your own productivity levels in the past. You might also need time management if your work causes an extreme amount of stress and anxiety.

For example, some workers might simply be overloaded with too much work. For such workers, no amount of management will help them finish their tasks. Time management is a concept that will allow one to use time more efficiently, not create more time. There will always only be 24 hours in a day, no matter how tediously a work day is planned.

PERSONEL TIME MANAGMENT

Time management strategies are often associated with the recommendation to set personal goals. These goals are recorded and may be broken down into a project, an action plan, or a simple task list. For individual tasks or for goals, an importance rating may be established, deadlines may be set, and priorities assigned. This process results in a plan with a task list or a schedule or calendar of activities. Authors may recommend a daily, weekly, monthly or other planning periods associated with different scope of planning or review. This is done in various ways, as follows.Time management also covers how to eliminate tasks that don't provide the individual or organization value.

TIME MANAGEMENT TIPS

1. Write things down

A common time management mistake is to try to use your memory to keep track of too many details leading to information overload. Using a to-do list to write things down is a great way to take control of your projects and tasks and keep yourself organized.
2. Prioritize your list

Prioritizing your to-do list helps you focus and spend more of your time on the things that really matter to you. Rate your tasks into categories using the ABCD prioritization system described in the time management course.
3. Plan your week

Spend some time at the beginning of each week to plan your schedule. Taking the extra time to do this will help increase your productivity and balance your important longterm projects with your more urgent tasks. All you need is fifteen to thirty minutes each week for your planning session.
4. Carry a notebook

You never know when you are going to have a great idea or brilliant insight. Carry a small notebook with you wherever you go so you can capture your thoughts. If you wait too long to write them down you could forget. Another option is to use a digital recorder.

5. Learn to say no

Many people become overloaded with too much work because they overcommit; they say yes when they really should be saying no. Learn to say no to low priority requests and you will free up time to spend on things that are more important.
6. Think before acting

How many times have you said yes to something you later regretted? Before committing to a new task, stop to think about it before you give your answer. This will prevent you from taking on too much work.
7. Continuously improve yourself

Make time in your schedule to learn new things and develop your natural talents and abilities. For example, you could take a class, attend a training program, or read a book. Continuously improving your knowledge and skills increases your marketability, can help boost your career, and is the most reliable path to financial independence.

8. Think about what you are giving up to do your regular activities

It is a good idea to evaluate regularly how you are spending your time. In some cases, the best thing you can do is to stop doing an activity that is no longer serving you so you can spend the time doing something more valuable. Consider what you are giving up in order to maintain your current activities.

9. Use a time management system

Using a time management system can help you keep track of everything that you need to do, organize and prioritize your work, and develop sound plans to complete it. An integrated system is like glue that holds all the best time management practices together.
10. Identify bad habits

Make a list of bad habits that are stealing your time, sabotaging your goals, and blocking your success. After you do, work on them one at a time and systematically eliminate them from your life. Remember that the easiest way to eliminate a bad habit, it to replace it with a better habit.
11. Dont do other peoples work

Are you in the habit of doing other peoples work because or a hero mentality? Doing this takes up time that you may not have. Instead, focus on your own projects and goals, learn to delegate effectively, and teach others how to do their own work.
12. Keep a goal journal

Schedule time to set and evaluate your goals. Start a journal and write down your progress for each goal. Go through your goal journal each week to make sure you are on the right track. Keeping a journal on your computer has never been easier!
13. Dont be a perfectionist

Some tasks dont require your best effort. Sending a short email to a colleague, for example, shouldnt take any more than a few minutes. Learn to distinguish between tasks that deserve to be done excellently and tasks that just need to be done.
14. Beware of filler tasks

When you have a to-do list filled with important tasks, be careful not to get distracted by filler tasks. Things such as organizing your bookcase or filing papers can wait until you tackle the items that have the highest priority.
15. Avoid efficiency traps

Being efficient doesnt necessarily mean that you are being productive. Avoid taking on tasks that you can do with efficiency that dont need to be done at all. Just because you are busy and getting things done doesnt mean you are actually accomplishing anything significant.

The Importance of Time Management

Time is finite.
There are only so many hours in a day, none of which can be reclaimed. How many hours a day do you have left today? Whatever your definition of time management, it cant be stored, saved or borrowed. Once its gone, its gone. Time management is about making the most of your time. Click here for a free PDF document to help you do that

Youre more efficient.

Better time management can help you do more of what you have to do - faster. This doesnt mean cutting corners or a decrease in quality. You just do what you have to do quicker so you can do what you want to do sooner. Work smarter, not harder, and definitely not longer than you have to.

You feel calmer and more in control.

Learning time management skills matters because it will reduce the amount of unhealthy stress you feel. There will always be more than enough requests, demands and distractions to deal with. The good news? You're in the right place if you want to improve your ability to manage time and enhance your peace of mind (one of the key advantages of time management).

Youre more fulfilled.

People often think that getting organized means time management software, lists, planners and diaries, but it goes beyond that. It starts with the choices and decisions you make based on the values you hold. When you know what matters and you do it efficiently, its time well spent. How you function affects how you feel about the whole of your life.

You have more energy.

Strange but true -- the act of finishing tasks often brings a level of satisfaction and energy that makes you feel good. The importance of time management here? It will help you do more of those endorphin releasing activities. Your ability to manage time has a direct affect on your energy levels, as does your willingness to develop smart habits to improve your health now and in the years to come.

You develop more qualities.

Once you apply skills, techniques and strategies, youll find that they only work in conjunction with qualities that we all have, but dont all use. Patience, persistence, self discipline and learning how to be assertive - all get developed. As you develop your awareness of time, your ability to manage it improves, too. For example, if you are career minded, this is one of the fundamental basic management skills to develop.

You achieve what you want to and need to -- faster.

Better time management means you find that you finish more of what you start, sooner. At the level of goals, projects and actions, it can often mean the difference between 'done' and 'doing'. We all know how to waste time, but overcoming procrastination is always possible.

You enjoy your life more.

After all, thats what its about, isnt it? Whats the importance of time management in your life? The more value you put on your time, the greater your ability to learn how to do what matters so you can enjoy life more. Managing how you use your time is a means to an end, but it brings enjoyment and satisfaction in it's own right as well. The importance of time management depends on the value we place on our time. How much do you value your days, hours and minutes? I guess your answer would be 'quite a lot', otherwise you probably wouldn't be on this website! Value, however, can usually be increased. Developing self awareness in terms of time is the first step. Learning time management skills is the next. When we appreciate the importance of time, learn how to manage it, maximise it and actually apply those skills, we can genuinely say our time has been well spent.

WHAT WE DO WHEN WE MANAGE OUR TIME

We act on things, we move things, we deal with tasks we handle Todos but where remains time? Time stands unspoken and self evident and powerful eternally behind. We normally do not manage time, we handle things and force them into a given timeframe or -order, so more or less time has the real power and rather manages us. Since you cannot say what will happen in 1 hour, even not in one second, why planning more? Dynamically deciding to work at the very next step, having all steps and a goal in front of our eyes is enough to lead us a successful and stresspoor way. Having to rearrange plans and lists wastes precious time. Anyhow rearranging is normal, but keep it minimal. This attitude approaches the here and now philosophy, by which many successful people have created great things. Again ask what is time management compared to your current way of dealing with time?

Supposed you know actions to be performed, where the exact date is not given, jot them down and then (later) apply, delete or move/change the time information based on the current working situation to the next single task only. If you cannot fulfill a given in-depth time or priority setting you in any case have to set a new time frame or priority structure. Therefore, the more micro steps (Todos) planned ahead, the more complicated and time-consuming is rearrangement. Do you feel the difference? Writing dates into a scheduler or calendar should always be things that have a real definitive date or time demand (appointments, deadlines, time imposed by others). Avoid scheduling tasks, that can be done at variable time settings. The real time bound dates are not really managing issues but rather time planning and allocation. Would you call somebody a manager, who can write a date into a calendar? However, dynamically manage a Todo-list, regardless of kind, with many distinct decisions involved, needs managing skills. If you would have a clever means to rearrange the time information then you can say you are managing time. Jotting tasks down into a fixed time system and rigid formal structure means subjection to your time frames. Having stubbornly worked at a fixed plan, or knowing at the end of the day, which meaningful and satisfying things you have done for your job, regardless if planned for this day or not? To have accomplished important things aiming to a goal, or to have worked at a plan? With this attitude you have more freedom to work dynamically towards a goal and move mini-time demands at need. You are less forced to fulfill a rigid plan. Working a plan naturally is a very comfortable means of documenting and projecting work for the next chief, rather than self dependent aiming at a goal. In some aspects it equals the attitude of a public servant. Two examples further may enlighten the definition of time management and the question what is time management?: are good examples, of how we can decide to give a time stamp to an arriving not awaited task. Thats managing time. Interruptions disturb our Todo-list, our day plan and our fixed ideas from the morning. I hate sudden interruptions sometimes too, but I made the experience, that loving interruptions and the ability to discern real incidents from important chances to better reach goals, is great. Be prepared to do what is necessary. You are not always forced to act on an interruption immediately, except first accepting it and throwing it as a new task into your Todo container, or saying no or delegating. You dont have to care for spare time or buffer time and such stuff. You normally cannot always place buffer times within your Todo-list or even mark it in a scheduler, and comply with your plan.

However, you have the chance to define buffer time as the next task within a dynamic way of managing time. I admit, that this affords a certain level of discipline. However, after some time of exercise you won't miss this way of using your time.

TIME MANAGEMENT QUOTES

Time is too slow for those who wait, too swift for those who fear, too long for those who grieve, too short for those who rejoice, but for those who love time is eternity. Henry Van Dyke Until you value yourself, you won't value your time. Until you value your time, you will not do anything with it. M. Scott Peck A man who dares to waste one hour of life has not discovered the value of life. Charles Darwin

Time is the scarcest resource of the manager; If it is not managed, nothing else can be managed. Peter F. Drucker A man must be master of his hours and days, not their servant. William Frederick Book Minutes are worth more than money. Spend them wisely. Thomas P. Murphy Defer no time, delays have dangerous ends. William Shakespeare Do not wait; the time will never be ''just right.'' Start where you stand, and work with whatever tools you may have at your command, and better tools will be found as you go along. Napoleon Hill Never leave till tomorrow which you can do today. Benjamin Franklin

The happiest people spend much time in a state of flow the state in which people are so involved in an activity that nothing else seems to matter; the experience itself is so enjoyable that people will do it even at great cost, for the sheer sake of doing it. Mihaly Csikszentmihalyi Yesterday is history. Tomorrow is a mystery. Today is a gift. That's why it's called the present. Elanor Roosevelt

Doing a thing well is often a waste of time. Robert Byrne Do not dwell in the past, do not dream of the future, concentrate the mind on the present moment. Buddha The next time you find yourself in an argument, rather than defend your position, see if you can see the other point of view first. Richard Carlson, PH.D When I am getting ready to reason with a man, I spend one-third of my time thinking about myself and what I am going to say and two-thirds about him and what he is going to say. Abraham Lincoln Time spent laughing is time spent with the gods. Japanese proverb Time you enjoyed wasting is not wasted time. T. S. Elliot All that really belongs to us is time; even he who has nothing else has that. Baltasar Gracian There is never enough time, unless you're serving it. Malcolm Forbes

I've been on a calendar but I have never been on time. Marilyn Monroe Time may be a great healer, but it's a lousy beautician. Unknown To comprehend a man's life, it is necessary to know not merely what he does but also what he purposely leaves undone. There is a limit to the work that can be got out of a human body or a human brain, and he is a wise man who wastes no energy on pursuits for which he is not fitted; and he is till wiser who, from among the things that he can do well, chooses and resolutely follows the best. John Hall Gladstone Time, which changes people, does not alter the image we have of them. Marcel Proust Time is a physician which heals every grief. Diphilus Gaining time is gaining everything in love, trade and war. John Shebbeare Time is money. Benjamin Franklin The more business a man has to do, the more he is able to accomplish, for he learns to economize his time. Sir Matthew Hale