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Access Tutorial

Access Tutorial



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Published by Kwaku Nyadu

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Published by: Kwaku Nyadu on Nov 05, 2008
Copyright:Attribution Non-commercial


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Introduction To A Microsoft AccessDatabase
1 - Introduction:
A database is a collection of information organized as to make it easy to view it, search it, retrievethe right detail, and collect the necessary facts in an easier, timely, and effortless manner aspossible.
2 - Relational Database:
Microsoft Access Tutorial - FunctionXhttp://www.functionx.com/access/print.htm (1 of 95) [2000/11/04 09:42:31 AM]
An organized database is composed of inter-related parts. Since you define these parts, you alsoorganize them in a manner that helps some parts of your database to supply specific information toothers. In one part, you would cover one category of data, such as people's personal information(name, date of birth, salary, hobbies, etc), in another you would cover what they buy in a store.
3 - Microsoft Access:
Microsoft Access is a relational database used on desktop computers to manage information ondifferent levels for different purposes.Microsoft Access can be used for personal information management, in a small business toorganize and manage all data, or in an enterprise to communicate with servers.
4 - Database Management System (DBMS):
A database is an organized collection of data. Organization means method, it assumes discipline, italso anticipates efficient manner in using that information. Unless you are creating smallapplications for your personal use (and I don't think you are exclusively doing just that), you willusually need to share your data either with other people (users, DB developers, etc) or othermachines. To make your job easier, Microsoft Access provides in one package the databaseinformation and the tools you need to use your database. To be organized, you will divide yourdatabase in different related parts. The method of management you will use makes MicrosoftAccess a Database Management System. When you create a database in Microsoft Access, you create a database file that will includedifferent parts of your database. These are referred to as tables, queries, forms, reports, etc.
5 - Components of a Microsoft Access database:
When you open an instance of Microsoft Access, you encounter thedatabase window, which is thecontrol point of the different parts of your application.
Microsoft Access Tutorial - FunctionXhttp://www.functionx.com/access/print.htm (2 of 95) [2000/11/04 09:42:31 AM]
From here, you can click an icon to access a specific category, referred to asobjects.Microsoft Access keeps different details about your database in different formats. If you click theTables button under the Objects button, you get to the Tables category.
This is the central point of your development, because all data is stored in tables. The functioningof your database relies on how you design your tables. For better organization, you will havevarious tables in your database, each for a different purpose. For example, for a video clubapplication, you would use one table to store employees information, another table to storecustomers records, yet another table to list different video tapes (their titles, ratings, actors names),etc.A table is made of rows and columns.A row is considered a Record, it is a group of details about one specific item of the table. It couldcontain a customer's name, his phone number, his member ID, his work number, his marital status,etc.
Microsoft Access Tutorial - FunctionXhttp://www.functionx.com/access/print.htm (3 of 95) [2000/11/04 09:42:31 AM]

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