The Mail Merge feature has been described here. In Ms-Word Mail Merge option isan important and every way for office set up. Many times we required sending thesame content of a letter to different individuals. By using Mail Merge you can sendthe same letter to a number of persons without typing the content of the letter againand again.
At the end of the lesson you should be able to:
understand the concept of Mail Merge
create a main document
create a data source
link the main document with the data source
merge print a document
13.3WHAT IS MAIL MERGE?
In any working environment, there are situations when a similar type of letter or document is to be sent to many persons who reside at different locations. The lettersmay contain the address of each recipient, in addition to the standard informationcontained in the letter. One way of doing this is to print the letters by changing theaddress each time in the document after printing such letter. But this would mean lotof effort and time and also results in bad organisation.Such problems are taken care of by the Mail Merge facility. In word processing, MailMerge is the process of transferring selected information from one document toanother document.
13.4CONCEPT OF MAIL MERGING AND ITS COMPONENTS
Mail Merge is the facility which requires the following three information
General body of the letter called main document
Header Row, the record structure or the name of the fields, which willidentify the dataData for all the individuals, for whom the letters are to be generated also called datasourceMail Merge option of Word reads this data and physically merges it with Maindocument to generate letters for all the persons or for all records in the data file.