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Document #5 - Board Minutes - July 27 2011

Document #5 - Board Minutes - July 27 2011

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Published by Ian Cruz
Document #5 - Board Minutes - July 27 2011
Document #5 - Board Minutes - July 27 2011

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Published by: Ian Cruz on Jan 11, 2012
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Document #5Board of Library Trustees MeetingSeptember 21, 20111
The Public Library of the District of ColumbiaBoard of Library Trustees MeetingMinutesPalisades Neighborhood Library, Wednesday, July 27, 2011
The regular meeting of the Board of Library Trustees was held at 6:00 pm, Wednesday, July 27, 2011 atthe Palisades Neighborhood Library,
4901 V Street, NW, John W. Hill, Jr., President, presiding.
John W. Hill, Jr., President, Donald Richardson, James Lewis, Myrna Peralta, Brenda Richardson,Kelley Smith, Ginnie Cooper, Chief Librarian and Secretary  Treasurer. Not in attendance: BonnieCohen and Richard Levy.
Guests at the Board Table:
Susan Haight, President, Federation of Friends and Anna Velasco, ExecutiveDirector, DCPL Foundation.The meeting was called to order at 6:03 pm.
Adoption of the Agenda
 The motion to adopt the agenda was approved.
Approval of Minutes
The motion to approve the minutes of the May 25, 2011 Board Meeting was approved.
Public Comments
Mr. Hill first stated the practice of the Board of Library Trustees to entertain public comments at thebeginning of each meeting and explained that people who signed their names to the sign-in sheet wouldhave three minutes to address the Board. Several members of the Friends of Palisades Library cameforward to welcome the Board and thank everyone for the Palisades Library.
Presidents Report
Mr. Hill invited Dionne Brown, president of the Washington Highlands Friends, to speak to the issue of renaming the Washington Highlands Library the Bellevue Library to more accurately reflect theneighborhood in which the library is located. Mr. Hill then introduced a motion to approve that theBoard of Library Trustees confirms and endorses replacing the name Washington Highlands Librarywith Bellevue Library. The motion was seconded and approved unanimously. There was unanimousaffirmation of a resolution read into the record for Ms. Nora Drew Gregory, long-time Board of Trusteesmember and former President of the Board (Resolution attached). There was also unanimous consentto a resolution read into the record in honor and memory of the late Pamela Fullum Stovall, who servedwith distinction in many positions at DCPL , most recently until her death as director of the MartinLuther King Jr. Memorial Library (Resolution attached).
Chief Librarians Report
 Ms. Cooper highlighted items from her report. She spoke of a city-wide collaboration convened byDCPL on the mosaic of services that support job seekers in the city and how to utilize this information to
Document #5Board of Library Trustees MeetingSeptember 21, 20112improve efforts in the Library to help job seekers. Ms. Cooper said that eleven neighborhood librariespartnered with DC Hunger Solutions over the summer to make lunches available to children up to 18years old, Monday through Friday, from July 5
until August 19
. She then introduced new AssociateDirector of Neighborhood Libraries, Jennifer Giltrop. After Ms. Giltrop said a few words, April King,Manager of Palisades Library, welcomed the Board, introduced staff and described the residents use of the library.
Public Internet Access Policy: A Review
Ms. Cooper said that this policy was approved by the Board four years ago and that given the citysrecent discussion of the possibly of providing gambling sites for the public, it was a good time to reviewthis policy. Nancy Davenport answered questions about this policy. President Hill suggested that an on-going schedule for review of existing Board policies be considered for the future.
Finance Committee Report
Eric Coard, Chief Business Officer, and Tammie Robinson, Agency Fiscal Officer, reported on the FY 2011Year-to-Date. To utilize the budget authority available as a result of the first quarter District-wide hiringfreeze, DCPL has submitted and received approval for a reprogramming totaling $342K to gain goodsand services this fiscal year that will be unavailable under the reduced FY 2012 budget. Eric Coardreported that there were no changes to the FY 2012 budget from that reported at the May Boardmeeting.
Facilities Committee Report
Jeff Bonvechio, Director of Capital Construction, described where the Library is on various majorprojects from the
Capital Construction Report
. He also reviewed the
Neighborhood Library Openings2011-2012
 Public Services Report
Nancy Davenport, Director of Library Services, reported on the
Library Performance Measures ThirdQuarter
. Circulation figures for the third quarter of 2011 are up 53.09% for childrens materials fromthe third quarter in 2010 and up 21.09% for young adult materials from the third quarter in 2010.Rebecca Renard reported on the
Summer Youth Employment Program (SYEP)
stating that this yearteens selected one of three focus tracks based on their interests and the needs of their assignedlibrary. Tracks were designed to reflect some of the key work of the public library profession andincluded technology, youth services and collection development. She also reported on Rip ThisRunway that is part of the Teen Summer Reading Program where 20 teen designers are working withfashion designer Carmen Webber on a Project Runway-esque competition to design and make an itemof clothing.
Language Access Annual Public Meeting/Report
Ms. Davenport highlighted the local law that states that the Library must offer its services in a numberof languages. As a result, the Library must hold a public meeting each year to determine just how wellservices in different languages are offered. The Mayors Office of Human Rights works to identify theneeds for certain languages in the communities surrounding the neighborhood libraries. The Libraryworks with the Office of Human Rights to comply with recommendations and requirements.

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