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MB0038 Management Process and Organization Behavior

MB0038 Management Process and Organization Behavior

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Published by Divyang Panchasara

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Categories:Types, Business/Law
Published by: Divyang Panchasara on Jan 11, 2012
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08/20/2013

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Management Process andOrganization Behavior(MB0038)
 
 Assignment I
 
MBA 1st Semester 
Roll No: 521103149Divyang Panchasara
 
 1
1.
Write a note on the functions of management.
Management Functions are as follows:a)
 
P
lanning b)
 
Organizingc)
 
Commandingd)
 
Coordinatinge)
 
Controlling
PLANNING
I
t is the basic function of management.
I
t deals with chalking out a future course of action & deciding in advance the most appropriate course of actions for achievement of  pre-determined goals. According to KOONTZ, ³
P
lanning is deciding in advance - whatto do, when to do & how to do.
I
t bridges the gap from where we are & where we wantto be´.A plan is a future course of actions.
I
t is an exercise in problem solving & decisionmaking.
P
lanning is determination of courses of action to achieve desired goals. Thus, planning is a systematic thinking about ways & means for accomplishment of pre-determined goals.
P
lanning is necessary to ensure proper utilization of human & non-human resources.
I
t is all pervasive, it is an intellectual activity and it also helps inavoiding confusion, uncertainties, risks, wastages etc.
ORGANIZING
I
t is the process of bringing together physical, financial and human resources anddeveloping productive relationship amongst them for achievement of organizationalgoals. According to Henry Fayol, ³To organize a business is to provide it witheverything useful or its functioning i.e. raw material, tools, capital and personnel¶s´.To organize a business involves determining & providing human and non-humanresources to the organizational structure. Organizing as a process involves:a)
 
I
dentification of activities. b)
 
Classification of grouping of activities.c)
 
Assignment of duties.d)
 
Delegation of authority and creation of responsibility.e)
 
Coordinating authority and responsibility relationships.
C
OORDINATING
I
t is the function of manning the organization structure and keeping it manned. Staffinghas assumed greater importance in the recent years due to advancement of technology,increase in size of business, complexity of human behavior etc. The main purpose ostaffing is to put right man on right job i.e. square pegs in square holes and round pegsin round holes.According to Kootz & O¶Donell, ³Managerial function of staffing involves manningthe organization structure through proper and effective selection, appraisal &development of personnel to fill the roles designed un the structure´. Staffing involves:Manpower 
P
lanning (estimating man power in terms of searching, choose the personand giving the right place).
 
 2a.
 
Recruitment, selection & placement. b.
 
Training & development.c.
 
Remuneration.d.
 
P
erformance appraisal.e.
 
P
romotions & transfer.
C
OMMANDING
I
t is that part of managerial function which actuates the organizational methods to work efficiently for achievement of organizational purposes.
I
t is considered life-spark of theenterprise which sets it in motion the action of people because planning, organizing andstaffing are the mere preparations for doing the work. Direction is that inert-personnelaspect of management which deals directly with influencing, guiding, supervising,motivating sub-ordinate for the achievement of organizational goals. Direction hasfollowing elements:a)
 
Supervision b)
 
Motivationc)
 
Leadershipd)
 
Communication
S
upervision-
implies overseeing the work of subordinates by their superiors.
I
t is theact of watching & directing work & workers.
Motivation-
means inspiring, stimulating or encouraging the sub-ordinates with zealto work.
P
ositive, negative, monetary, non-monetary incentives may be used for this purpose.
Leadership
- may be defined as a process by which manager guides and influencesthe work of subordinates in desired direction.
C
ommunications-
is the process of passing information, experience, opinion etc fromone person to another.
I
t is a bridge of understanding.
C
ONTROLLING
I
t implies measurement of accomplishment against the standards and correction of deviation if any to ensure achievement of organizational goals. The purpose of controlling is to ensure that everything occurs in conformities with the standards. Anefficient system of control helps to predict deviations before they actually occur.According to Theo Haimann, ³Controlling is the process of checking whether or not proper progress is being made towards the objectives and goals and acting if necessary,to correct any deviation´. According to Koontz & O¶Donell ³Controlling is themeasurement & correction of performance activities of subordinates in order to makesure that the enterprise objectives and plans desired to obtain them as beingaccomplished´. Therefore controlling has following steps:a)
 
E
stablishment of standard performance. b)
 
Measurement of actual performance.c)
 
Comparison of actual performance with the standards and finding outdeviation if any.d)
 
Corrective action.

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