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2011-04-27 Special Joint Item _J1 - FY11-12 and 12-13_OperatingBudget

2011-04-27 Special Joint Item _J1 - FY11-12 and 12-13_OperatingBudget

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Published by EncinitasProject
City of Encinitas
Introduction of FY2011-12 and FY 2012-13
OperatingBudget and FY2012 2017FinancialPlan
and
CapitalImprovement Program and RevisedBudget for FY2010 11
City of Encinitas
Introduction of FY2011-12 and FY 2012-13
OperatingBudget and FY2012 2017FinancialPlan
and
CapitalImprovement Program and RevisedBudget for FY2010 11

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Published by: EncinitasProject on Jan 22, 2012
Copyright:Attribution Non-commercial

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SPECIAL
JOINT
MEETINGCITY
OF
ENCINITAS
SAN
DIEGUITO
WATER
DISTRICT
AGENDA
REPORT
Meeting
Date
April
27
2011
TO
City
Council
VA
Phil
Cotton
City
Manager
FROM
Jennifer
H
Smith
Drector
of
Finance
Teri
Shoemaker
Finance
Manager
Contributions
from
All
Departments
SUBJECT
Introduction
of
FY2011
12
nd
FY2012
13
perating
Budget
and
FY2012
017
inancial
Planand
Capital
Improvement
Program
and
Revised
Budget
for
FY2010
11
hird
Quarter
Financial
Update
BACKGROUND
The
City
of
Encinitas
and
San
Dieguito
Water
District
adopt
a
Two
ear
Operating
Budget
and
Sx
ea
Financial
Pan
apta
Improvement
Program
for
all
funds
City
staff
currently
monitors
a
total
of
62
funds
theGeneral
Fund
is
the
Cty
s
argest
and
most
discretionary
fund
and
pays
for
many
general
governmental
activities
such
as
law
enforcement
fire
protection
parks
beaches
and
street
maintenance
The
two
year
budget
is
a
detailed
document
that
outlines
the
proposed
revenue
and
expenditureplans
for
each
Department
over
the
next
two
years
The
sx
ear
financial
pan
apta
improvement
program
is
a
longer
term
plan
developed
to
demonstrate
fiscal
sustainability
and
to
plan
for
the
construction
and
replacement
of
infrastructure
and
other
capital
assets
The
two
ear
budget
White
Binder
and
sx
ear
financial
plan
and
capital
improvement
program
Black
Binder
are
attached
as
separate
documents
and
can
also
be
obtained
on
the
Cty
s
ebsite
www
tyoencntas
og
Meetings
are
scheduled
to
allow
the
Council
to
receive
public
input
and
deliberate
the
proposed
budget
and
financial
plan
as
follows
April
27
2011
Presentation
and
Dscussion
of
Two
ear
Operating
Budget
FY2011
12
nd
2012
13
Financial
Pan
apital
Improvement
Program
FY2012
017
May
25
2011
Continued
Review
Discussion
and
Adoption
of
Two
ear
Operating
Budget
FY2011
12
nd
2012
13
Financial
Pan
Ca
tal
Improvement
Program
FY2012
017
ITEM
J1
1
 
BUDGET
PROCESS
The
City
began
using
a
Zero
Based
Budgeting
ZBB
process
in
fiscal
year
2006
07
BB
is
an
approach
to
budgeting
in
which
each
budget
year
s
ctivities
are
evaluated
in
a
sef
ontained
fashion
withlittle
or
no
weight
given
to
the
precedents
of
past
years
ZBB
is
contrasted
to
incremental
budgeting
in
which
the
budget
justification
is
focused
on
the
difference
between
the
current
year
and
the
budget
year
In
ZBB
historical
information
may
be
useful
for
assessing
trends
but
does
not
provide
the
justification
for
future
expenditures
As
in
prior
years
Departments
will
continue
to
be
required
to
develop
quarterly
spendingplans
that
anticipate
when
budgeted
items
will
be
expensed
This
process
drives
productivity
reinforces
accountability
allows
for
early
identification
of
potentialbudget
savings
and
allows
for
timely
response
to
changing
condition
and
o
priorities
As
a
cos
fective
measure
Department
Heads
are
required
to
justify
each
position
with
the
City
Manager
before
filling
a
vacancy
The
City
Manager
s
roposed
budget
is
balancedin
all
sx
ears
of
the
financial
forecast
and
maintainsall
reserves
at
the
target
levelsestablishedin
the
Council
s
eserve
Policy
This
has
been
accomplished
bydeveloping
realistic
budget
assumptions
while
focusing
on
the
Council
s
ighest
priorities
of
insuring
public
safety
maintaining
the
Cty
s
izable
infrastructure
system
and
providing
core
services
to
residents
and
businesses
ANALYSIS
General
Fund
Attachment
B
and
Attachment
C
TheGeneral
Fund
is
the
Cty
s
argest
and
most
discretionary
fund
The
projected
ending
fund
balance
is
17
million
by
the
end
of
the
current
fiscal
year
14
million
in
FY2011
12
nd
13
7
million
in
FY2012
13
evenues
are
projected
to
increase
by
2
o
52
4
illion
in
FY2011
12
and
1
o
53
4
illion
in
FY2012
13
Operating
expenditures
increase
5
o
48
6
illion
in
FY2011
12
nd
2
o
49
9
illion
in
FY2012
13
early
half
of
thisincrease
is
due
to
an
accounting
change
which
transfers
street
maintenance
expenditures
from
the
Gas
Tax
Fund
Fund
201
to
the
General
Fund
This
transfer
of
expenditures
is
offset
by
a
correlating
transfer
of
revenues
from
the
Gas
TaxFund
to
the
GeneralFund
which
as
shown
as
a
Transfer
In
Factoring
out
this
accounting
change
GeneralFund
operatingexpenditures
are
increasing
3
he
General
Fund
is
contributing
3
illion
to
the
capital
programin
FY2011
12
nd
1
million
in
FY2012
13
he
debtservice
payment
is
3
illion
in
FY2011
12
debt
ratio
of
73
nd
3
million
in
FY2012
13
debt
ratio
of
6
San
Deguito
Water
Dstrict
SDWD
Attachment
D
The
proposedbudget
for
the
San
Deguito
Water
Dstrict
includes
overall
revenues
projected
at
15
3
illion
in
FY2011
12
nd
16
million
in
FY2012
13
here
is
an
unmet
revenue
requirement
of
0
illion
in
FY2011
12
nd
1
illion
in
FY
2012
13
verall
expenditures
are
projected
at
17
million
in
FY2011
12
nd
17
6
illion
in
FY2012
13
he
projected
combined
ending
fund
balance
is
83
illion
in
FY2011
12
nd
6
illion
in
FY2012
13
he
budget
projections
include
an
operating
cash
flow
reserve
a
capital
replacement
reserveand
a
rate
stabilization
reserve
ITEM
J1
2
 
All
OtherFunds
Attachment
D
In
addition
to
theGeneral
Fund
and
the
Water
Dstrict
s
ix
funds
the
City
has56
other
funds
in
various
categories
including
General
Government
InfrastructureGrant
Development
ImpactLighting
and
Landscape
Affordable
Housing
Encinitas
Public
Finance
Authority
Cardiff
Sanitary
Division
Encinitas
Sanitary
Dvision
and
Internal
Service
Funds
The
complete
set
of
financial
plans
for
all
funds
is
includedin
the
Draft
FY2011
12
through
FY
2016
17
inancial
Plan
Black
Binder
Dstributed
to
Council
and
available
on
the
Cty
s
Website
Personnel
Attachment
E
Thenumber
of
employees
is
measured
in
ful
ime
equivalent
F
nits
One
F
orks
full
time
2
80
hours
per
year
a
haf
ime
employee
working
1
40
hours
per
year
counts
as
05
F
here
are
currently
236
9
                                                                                                                                                                 F
                                                                                                                                                                 s
he
proposedbudget
reflects
a
slight
reduction
to
236
85
F
E
s
he
Cty
s
osition
classification
system
is
divided
into
three
occupationalcategories
job
families
and
each
year
the
Human
Resources
Dvision
conducts
a
classification
maintenance
review
of
one
of
the
three
categories
Fee
Study
and
Updates
At
Council
s
irection
Staff
has
been
reviewing
various
City
fees
including
Development
Processing
fees
Building
feesand
the
Internal
Cost
AllocationPlan
The
proposed
two
ear
operating
budget
includes
an
update
to
the
assumptions
of
development
activity
but
s
ased
on
current
fees
The
proposed
fee
changes
and
internal
cost
allocation
are
discussed
in
separate
agenda
items
FY2010
11
urrent
Year
Third
Quarter
Review
and
Proposed
Budget
Adjustments
The
City
Manager
has
completed
the
Third
Quarter
Review
of
the
current
fiscal
year
2010
11
and
is
proposing
the
following
changes
to
the
SDWD
revenue
and
expenditure
assumptions
Due
to
above
normal
regional
rainfall
during
FY2010
11
he
San
Deguito
Water
Dstrict
has
been
able
to
rely
more
heavily
on
its
local
water
supply
than
originallyanticipated
Utilizing
the
local
water
supply
when
possible
has
proven
to
be
cheaper
than
purchasing
water
from
the
regional
water
wholesaler
the
San
Dego
County
Water
Authority
SDCWA
As
a
result
of
these
favorable
conditions
the
District
has
not
had
to
purchase
as
much
water
from
SDCWA
as
anticipated
during
the
FY2010
11
budget
and
is
experiencing
considerable
savings
related
to
Water
Purchases
Therefore
the
Dstrict
is
proposing
to
reduce
expenditures
related
to
Water
Purchases
by
                                                                                                                                                                 1
0000
in
FY2010
11
s
part
of
a
3d
Quarter
budgetadjustment
Another
impact
of
the
increased
regional
rainfall
during
FY2010
11
as
been
decreased
water
consumption
by
customers
and
a
corresponding
reduction
in
water
sales
by
the
ITEM
J1
3

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