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NSA/CSS Policy 4-23: The NSA's Disabilities Policy

NSA/CSS Policy 4-23: The NSA's Disabilities Policy

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Published by Rob
This is NSA/CSS Policy 4-23 Issue Date 6 March 2006 Provision of Reasonable Accommodation. It details how the NSA will accommodate disabled employees,
This is NSA/CSS Policy 4-23 Issue Date 6 March 2006 Provision of Reasonable Accommodation. It details how the NSA will accommodate disabled employees,

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Categories:Types, Legal forms
Published by: Rob on Jan 26, 2012
Copyright:Attribution Non-commercial

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E,
OCI
n
;
3?
00233
REF
Itr:
&3fiftE6fr0
uNCLASSrFIgnmOn
Onml
NATIONAL
SECIJRITY
AGENCYCENTRAL
SECT]RITYSERVICB
NSA/CSS
POLICY
4-23
Issue
Date:
6
Marclil2006
Revised:
(U)
PROVISTON
OF
REASONABLE
ACCOMMODATION
(u)
PURPOSE
AND
SCOPE-
(U)
This
document
establishes
policy,
describes
procedures,
andassigns
responsibilitiesfor
the
NSA/CSS
reasonable
accommodatlon
process,
in
accordance
with
the
Federal
Rehabilitation
Act
of
1973
(Reference
a), the
Americans
with
Disabilities
Act,
as
amended
(Referenceb) and Executive
Orderl3
|
64,
"Requiring
Federal
Agencies
to
Establisl,rProcedures
to
Facilitate the
Provision
of
Reasonable
Accommodation"
(Referencec).
(U)
Thispolicy
applies
toall
civilian
and
military
personnelthrorrghout
the
NSA/CSSglobal
enterprise,
ineluding
those
serving
a
trial
period
and
applicants
for
ernployrnent.
JOHN
TAFLAN
Associate
Director
Human
Resources
Endorsedby:Di,rector
of
Policy
Encls:
(U)
AnnexA-Procedures
(U)
Annex
B
-
Agency-WideMandatoryAccessibility
Requirernents
(U)
Annex
C
-
Request
for
Accornrnodation
(U)
Annex
D
-
Internet
Resource
List
fa
'{,
UNCLASSIFINN//FOR
OFFTC
\
 
D#trIB:
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REF
In:
*.3frfiEfiffff
UNCLASSIFIEI}/IT'
Policy
4-23
Dated:
6March
?,0Q6
DISTRIBUTION
I
PLUS:
MC
(5
stockcopies)
MC2
MA2DC3lDC32t(VR)
DC36
(Archives)
(U)
OPI:
DisabilityAffairs,
MC2
(963-7079s,301-688-7779b).
(U)
The
cornpilation
ofthe
information
contained in
th.is
docur.nent
is
LJNCLASSIFIED//FOR
OFFICIAL
USE
ONLY.
No
seetion
of
this
doc0n'rer'rt
shall
be released
without approvalfrom
the
Officeof
Policy
and
Records
(DCa).
GD
POLICY
l.
(U)
NSA/CSS
shall
provide
r.oasonable
accommodationwqualified
tudividwls
with
disabilitiesduring
all
stages
of
pre-ernploym€nt
and
employment(References
a
and
d).
2.(U)
NSA/CSS
shallprovide
access
forqualifiedindividuals
with
d'isabilities
toNSA/CSS facilities,
prcgrams,
and
electronic
and
information
techrulogl
(lT)
systems,
i'n
accordance
with
the
standardsfor
accessibilityinSection
508
of
Refer€nce
a
(AnnexB).
Inaddition
to the statutoryrcquircrnents
of
Section
508,
NSA/CSS
shallvoluntarily
comply
with
Section 508
provisionsfor
all
other electronic
and
IT
systems,
except
as
exempted
for
those
thatinvolve
a
compelling
nationalsecurityrnissionrequirement;
those
that involve
titne+ritical
national
security operationalrequirements
and
will
be used
by
fewerthan25people;orthosethatprecludecompliance
for
anonyrmityreasons.
If
an
entity
is
using
an
exernption
ftorn
Section508 cornpliance,the facts
and
circurnstancesmust
be
fully
explained
in
the
contracting
documents.
3.(U)
Copies
ofNSA/CSS
reasonable
accommodationprocedrues
shallbe
made
available
on
the
NSAnet, in
hardcopy
format,
and
in
fonnats
readily
accessible
by
ind'ividuals
with
disabilities.
4.
(U)
NSA/CSS
is
not responsible
for
providing
reasor,rable
accommodations
to
independentcontractors
(lCs)
except
for
physical
modifications
to
NSA/CSSfacilities
(in
accordance
with
Reference
d).
The
lC's Conracting
Offrcer'sTechnical
Representative
(COTR)
shouldcontact
DisabilityAffairs
(MC2)
or the
Officeof
GoneralCounsel
(D2)for
further
guidance.
5.
(U)
NSA/CSS
isnot required
tolowerproductivity
standards,
rcmove
or
change
the
essential
job
ftnctioru,
or
create
a
position
as
an accomnnodation
for
individuals
with
disabilities
(Referenceb).
6.(U)
NSA/CSS
is not required
to
provideany accommodationthat
causes
unduc
hards
h
ip
(
Referenceb).
UNCLASSIFIED//F
 
D#f,rD:
3?fffr833
REF
In
r
S-3frilEfi#ff---€
UNCTASSIFIED/
Palicy
4-23
Datod:
6
March
2006
(U)
RESPONSIBILTTIES
7.(U)
Applican.ts, Employeesand Integrces
shall:
a.
(U)
lnitiate
requests
for
reasonable
accommodationeithor
personally
or
throulh
representatives,
The
gai,ning
organization
wi'll
csordinate
withDisabilityAffairs
(MC2)to
provide
the
accomrlodationfor
detailoes.
b.
(U)
Cooperate
with
the
accomr,nodationprocess
by
providing
necessary
dsoumentation,
including
rnedical
inforrnation,
as
needed
by
NSA/CSS.
Failure
to
cooperate
(i.e.,failure
toprovidedocumentation)eouldresult
in
denial
ofthe
request;
and
c.
(U)
Respond
to
an
offer
of
accommodation
wl,ten
onehas beenoffiered
but
not
requested.
8.
(U)
Supenisors/lVtranagers
shall:
a.
(U)
Consider
and
approve
rcquests, unless
the rcquestshould
be
handled
by
.
DisabitityAffairs
(MC2).
If
accom.rnodationis
approved
at
the supervisory/
rnanageria.l
level, the decisionmaker
is
responsible
for detennining
what accornrnodations
are
appropriate
and
effective;
b.
(U)
Mainain
confidentiality
ofthe
request;
c.
(U)
Discussa request
with
the ernployee
no
later than
two
businessdays
frorn
the
date
of
the
request.
If
thediscussion
does
notoccur
within
two
businessdays,
the
supervisor/manager
will
docurnent
thereason(s)
for
the
delay;d.
(U)
Discuss the
need
for
an
accornmodation
with
a
qualified
individual
wifi
disability,when
it
is observed
that
a
disability
rnay
be
linniting
an
employee's
ability
toperform
the
job
at
a
fully
successfullevelorwhen
an
accornrnodation
could
irnprove
an
employee's
job
performanceor
an
applicant's
ability
to
participate
in theselection
prooess;e.
(U)
Im.rnediatelycontact
Disabitity
Affairs(MC2)for
assistanee
indetermining
the appropriateaccommodation(s)
if
an
ernployeecites
a
rnedical
condition
as
the
basiJfor
a
iong-term
inability
toperfonn
oertain
aspects
of
his/l,rer assigned
duties
or
makes
a
r€quest
for
anaccom.rnodation
wherethe
disability
is
not
obviotts;
f.(U)
Participate
on
any
Reasonable
Accomrnodation
Fanel
(RAP)
convenedregarding
one
of
tteir
employees,
if
requested
to do
so
by
Disability
Affai,rs
(MC2)-
UNCLASSIFIED//F

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