DELEGATED POWERS REPORT NO.SUBJECT:Control sheetAll of the following actions MUST be completed at each stage of the process andthe signed and dated report MUST be passed to the Governance Service forpublishing

All reports

1. Governance Service receive draft report Name of GSO Andrew CharlwoodDate 16/12/20112. Governance Service cleared draft report asbeing constitutionally appropriateName of GSO Andrew CharlwoodDate 19/12/20113. Finance clearance obtained

(report author to complete)

Name of Fin. officer Alex AltmanDate 22/12/20114. Staff and other resources issues clearanceobtained

(report author to complete)

Name of Res. officer NADate5. Trade Union response received (Staffingissues only)Name of TU rep. NADate6. Legal clearance obtained from

(report author to complete)

Name of Legal officer John O’HaraDate 23/12/20117. Policy & Partnerships clearance obtained

(report author to complete)

Name of P&P officer Andrew NathanDate 14/12/20118. Equalities & Diversity clearance obtained

(report author to complete)

Name of officer Andrew NathanDate 14/12/20119. The above process has been checked andverified by Director, Assistant Director orDeputyName Lucy ShomaliDate 13/12/201110. Signed & dated report, scanned or hard copyreceived by Governance Service for publishingName of GSO Paul FrostDate 09/01/1211. Report published by Governance Service towebsiteName of GSOPaul FrostDate09/01/1212. Head of Service informed report is published Name of GSO N/ADate

Key decisions only:

13. Expiry of call-in period DateN/A14. Report circulated for call-in purposes toBusiness Management OSC members &copied to Cabinet Members & Head of ServiceName of GSON/ADate

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ACTION TAKEN UNDER DELEGATED POWERS BY OFFICER(EXECUTIVE FUNCTION)

SubjectAuthorisation to appoint ICON for themanufacture, supply and installation ofborough decorations as part of the GLAand London Organising Committee of theOlympic and Paralympic Games (LOCOG)Look and Feel of London project for theLondon 2012 Olympic and ParalympicGamesOfficer taking decision

Interim Director for Environment, Planning &RegenerationDate of decision6 January 2012

SummaryThis report seeks approval to authorise a single sourcesupplier for the manufacture, supply and installation ofLondon 2012 borough decorations, as part of the GLA andLOCOG’s Look and Feel of London project. The Councilhas been awarded up to £50k of funding to purchase thedecorations, which can only be supplied by ICONOfficer Contributors Lucy Shomali - Assistant Director (Strategic Planning andRegeneration)Eleanor Wright - Project Support OfficerStatus (public or exempt) PublicWards affected AllEnclosures NoneReason for exemption from call-in (if appropriate)N/AContact for further information: Eleanor WrightTel: 0208 359 7248 Email: Eleanor.wright@barnet.gov.uk 1525

1. RELEVANT PREVIOUS DECISIONS

1.1. Cabinet on 22 November 2004, (decision item 11) agreed to provide a letter ofsupport for London’s bid to stage the Olympic and Paralympic Games in 2012.1.2 Agreement was made on 16 February 2010 pursuant to Delegated Powers (Officer)no. 979 that the Council enters into an agreement with London OrganisingCommittee of the Olympic and Paralympic Games (LOCOG) by signing the ‘HostBorough Co-operation and Licence Agreement’, in order to allow use of thedesignated 2012 Olympic branding at no cost, for specified non-commercial use.This agreement has been formalised.1.3 Agreement was made on 28 June 2011 pursuant to Delegated Powers (Officer) no.1353that the Council enter into an agreement with the GLA to provide the Councilwith a grant of up to £50,000 to decorate parts of the borough for the 2012 Games,and/or purchase content from the London Outdoor Arts Festival; this agreementhas been formalised.

2. CORPORATE PRIORITIES AND POLICY CONSIDERATIONS

2.1 This proposal has the potential to enhance the One Barnet 2011/12 Corporate Planpriority of maintaining and enhancing Barnet’s status as a successful Londonsuburb, by boosting the appearance of key parts of the borough during Gamestime, and helping to bring the atmosphere of London 2012 to Barnet. It is intendedthat the funding be used to ‘dress’ a number of the borough’s town centres, thusadding, albeit temporarily, to their offer as vibrant places where business canthrive.

3. RISK MANAGEMENT ISSUES

3.1 It has been considered whether the issue involved is likely to raise significant levelsof public concern or give rise to policy considerations and it is not considered thatthe issue will not.3.2 It is considered that the additional risks placed on the Council from agreement tothis contract with regards public liability, will fall within the scope of the Council’spublic liability cover in 2012.

3.3

The Council will have a role in upholding and enforcing LOCOG’s brand protectionrules. However, as with the 2012 Licence agreement, there is a process in place tomanage this.3.4 ICON have been fully and openly procured by LOCOG to design, manufacture, andinstall/de-install the bespoke London 2012 ‘Look’ dressing. The grant agreementthat the Council entered into with the GLA specified that the funding can only beused to purchase items from ICON’s Look Book or touring festival content. It wasdecided by the 2012 Lead Member, that the council wishes to only purchase Lookdressing, and not the alternative option of Touring Festival content, with the GLAgrant. Therefore if the council were not to purchase items to dress the borough, upto the value of £50k, then the funding would be forfeited.