OKLAHOMA REPUBLICAN PARTY
FORM A-1Page1December 27, 2011Dear County Chairman:It's time to startplanningourQuadrennialPrecinctMeetings and theCounty, DistrictandStateConventions. Enclosed is your packet of information you will need to follow during thedelegation process for the2012conventions. As county chairman, it is your responsibility to begin thisgrassroots process. Enclosed you will find instructions, information, forms andsample press releases which should be of assistance as you begin organizingthese events.Please read the enclosed forms carefully and call or emailEmily Deffner,MemberServicesCoordinator for OKGOP, atEmily@okgop.comor call405-528-3501with all questions ASAPso that all issues may be resolved quickly.
***ALLDelegate and Committee Nomination listsmust be submitted ELECTRONICALLY in MS EXCEL compatible format byMARCH 26, 2012. We will email all County Chairmen atemplate in MS Excel that MUST be used.If you are a Chairman and not able to work in Excel please find someone in your county to do it for you. This will allow a much smoother and accurate process of delegate accreditation.***
ALL PINK FORMS(Form C) MUSTBE RETURNED TO STATE HEADQUARTERS BYMONDAY,
MARCH 26, 2012
.It's imperative that you send these in by the specifieddeadlineas we must notifycommittee members of the dates of their respective meetings.PLEASE EMAIL ALL DOCUMENTS TO EMILY@OKGOP.COMBY
that proxies are not allowed at any point in the process as stated in Rule 16(h) of theState Party Rules.Thank you for your cooperation. If you have any questions, please callEmilyat 405/528-3501.Sincerely,Matt PinnellPam PollardState ChairmanStateVice-Chairman4031 NORTH LINCOLN BLVD. OKLAHOMA CITY, OKLAHOMAPHONE: 405.528.3501 FAX: 405.521.9531