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Platform - Kevin Calderon for Vice President for Documentation and Publications

Platform - Kevin Calderon for Vice President for Documentation and Publications

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Published by Xavier Virata

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Published by: Xavier Virata on Feb 05, 2012
Copyright:Attribution Non-commercial


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Cusps of Change
Platform of Kevin Calderon; Candidate for Vice President of Documentation & Publication
In the pivotal year of ACOMM 9, it was said that we were at the very cusps of change. Wehad achieved levels of professionalism and quality work that a real organization shouldhave despite looming doubts for our EB-Core. With ACOMM transitioning into its 10
yearas an accredited organization, there are definitely higher expectations for the next Executive Board.One could say that Projects & Human Resources were the organization’s strongest departments this year, but we cannot maximize the full potential of ACOMM if we cannot bring the other departments to the same level of performance. Thus, I believe that withconsistency, grounded ambition, and most importantly, love for what we do, I can helpbring Documentation & Publication above the clutter. In lieu with that, I present my plansfor the next year.
 Adapting to the New Structure of Documentation & Publication
Roles and ResponsibilitiesThis year, the duties of the Secretary General would fall under the Vice President of Documentation & Publication. In order to alleviate the workload of the VicePresident, the department will have two AVP positions:- Associate Vice President for Publication- Associate Vice President for DocumentationIn line with the new structure of the department, I plan to sit down with the team todistinguish the roles and responsibilities of each position as well as acknowledgingthat we have to reroute SecGen tasks originally absorbed by other departments inACOMM to us. The purpose of this is to ensure that everybody recognizes theirboundaries, preventing overstepping between officers.Centralized DatabaseLast year, important documents were scattered and isolated amongst the different departments. The difficulty in this lied in having to contact various point people inorder to compile the necessary documents for the YES reports, not to mention that not everything had been readily transcribed.With regard to departmental meetings, I will make it a requirement to appoint oneperson to be responsible for taking minutes in every meeting after which that person will not only store a hard copy in the ACOMM room, but also send me a soft copy (readily transcribed if necessary) no long than a day later.In order to centralize our documents, an online database will be created, organizedper department. Another important part of centralizing our documents is create a
unified format for all documents in order to prevent inconsistency and upholdorganization.
Collective Effort 
Although we are comprised diverse talents, it is important that our members actively helpeach other grow creatively and technically. With that said, I plan to involve our whole poolof graphic designers and videographers in every drafting phase with Facebook groupsbeing the main medium of out-of-school communication. Although this may extend theprocess, it will not go without the emphasis that the last say still lies in the VP and AVP’s.
Tapping into our Creative Prowess
As home to an ever growing pool of creatives, it is the job of our department to promote anenvironment conducive to creative and technical growth. There is much more to us thanjust honing our talents in just promotional media for our annual line-up of projects. Ascommunication majors, we have the ability to project our messages and out-of-the-boxprowess to the public. This is why for this year, I want to come up with a series of acollaborative projects within and between our pools of videographers,ACOMM PortfolioOne of the major projects I plan to implement this year is the ACOMM portfolio, acompilation of all documented material (photos, videos, write-ups etc) of all of ACOMM’s projects, events, and services.The portfolio will serve two functions:Playbook With promotional material compiled into one, our creative members wouldbe readily given a good of idea how their future output would look like.Portfolio for External ClientsWith a portfolio printed and readily available online, this would be the first step to creating ties with external clients. This also goes saying that ACOMM’sdifference from other orgs is that it’s a home org,COMMotionSince the implementation of COMMotion, this has been the main outlet of output forour pool of writers. However, it’s full potential had not been fully utilized which iswhy I plan to turn COMMotion into a legitimate and respectable publication with ascope much different than the GUIDON’s g Magazine. This would be a publicationthat would regularly release articles not just about lifestyle, but also relevant current events because I believe that it is the responsibility of the communicationmajor to To make sure it is managed under the right hands,
WorkshopsHow do we ensure that our members, new and old are properly trained? I believe that it isnot talks that will train our members, but actual output. That is why this year, I want toretain having workshops available to our pool of creatives, videographers, and writers.To make sure we maximize the training we give to them, I plan to concentrate ourworkshops to the first semester, so that we can dedicate our honed skills to creating output in the second semester.Compilation of TutorialsA great way to add to our members’ repertoires is creating a compilation of handpickedguides to help improve their skills. The greatest advantage of this is that it creates anothervenue to learn independently outside of our workshops. It can also act as a supplementaryskill-builder.
Pool Hunt 
One of the greatest risks of the department is that we are always prone to members leavingand uncertainty in the capability of new members, thus reducing the quality of our output.With that, I plan to maintain a solid base of capable members for each pool of videographers, graphic designers, and writers. When the need comes, pool hunts can start in the summer.
The Face of ACOMM
We are the face of ACOMM. As the face of ACOMM, it is important that our members arewell oriented to the way our organization synergizes In order to create a faster andsmoother process of producing output. This would mean emphasizing and reintroductionof the following:Visual Identity GuideThe visual identity guide should be the bible of every creative as this givesthe proper format for every promotional material that we produce. Theunsuccessful implementation of the visual identity guide this year led toinconsistency in branding. This would also include having to update it, alongwith the proper use of Fidge, our mascot.OSA Guide

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