Inventory Management System

Submitted by:Group No-04 Level-3G Department of Computer Science University of Jaffna

Group Members

Mr M.Nitharsan Miss J.Jeyapratheepa Mr Y.Kesavan

2009/SP/042 2009/CSC/009 2009/SP/014

What is the Inventory Management System

System and processes that identify inventory requirements, set targets, provide replenishment techniques and report actual and projected inventory status.

Objective
Objective of the project is to develop inventory

management system for department of computer science.  Ensure efficient and timely identification of vital corporate assets.  To provide Inventory System access to all necessary personnel  To provide a full range of reports that will satisfy informational requirements
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Drawbacks of Existing System

Time consuming. It is very tedious. Lot of paper work. Slow data processing. Not user-friendly environment. Report generation is another significant activity. It is difficult to found records due file management system.
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Manual Inventory Management System

In manual system, much human resources would need to carry out their work.
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Advantages of New System

Friendly user interface. Time saving. Save paper work. Connecting to database so we use different type of queries, data report. To facilitate the staffs to work with a graphical user interface (GUI) system. Formatted data. Datas are easily approachable

Benefits of New System

Physical controls and accountability reduce the risk of Undetected theft and loss. Unexpected shortages of critical items. Unnecessary purchases (orders) of items already on hand.

Authority of system
The departmental data entry officer must

maintain records of all departmental inventory items. The data entry officer is also responsible for identifying surplus or underutilized items and for reporting items that require repair or may create a hazardous working condition to appropriate personnel.

User Authentication
The system will provide functionality to allow

the user to log in to the system with a username and password. It is implemented as a very secure system to control unauthorized access.

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Inventory

Main equipment Main equipment

Other equipment Other equipment

Office equipment

Lab equipment

Furniture Furniture

Stationary

Consumables

Maintenance
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Main equipment
There are three categories of property that will

be recorded, each with a life expectancy of more than two years.  Office equipment.  Lab equipment.  Furniture. These have unique inventory identification no. E.g. UJ/COMPSC/479/F/01/02
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Other equipment
There are three categories of property that will

be recorded, each with a life expectancy of less than two years.

Stationary.  Maintenance.  Consumables.



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Add Inventory Item

The system will provide functionality to add a

new inventory item into the system database. The user will enter into the system the following information related to an inventory item: Item name ,Item description, Supplier, Sale price , Purchase date, Quantity

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Managing obtained Loan details

The one department can issue an item to

another department by a loan, this process is called loan issued. Also one department can received an item from another department, this process is called loan taken.

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Managing the details of Removed Item

When a department has property it wants to

remove (as either scrap or surplus), the Unserviceable Articles form must be completed by the data entry officer and forwarded to the administration branch.  Serviceable & should be sold.  Unserviceable & should be destroyed.  Repairable & should be preserved.
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Inventory management System process

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Context Level Dataflow Diagram

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Home Interface

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Main Interface

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Inventory Interface

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Lab Equipment Interface

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Office Equipment Interface

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Furniture Interface

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Consumable Interface

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Maintenance Interface

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Stationary Interface

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Change Password Interface

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Sign-up Interface

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