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Event Form

Event Form

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Published by Sameer Qadri

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Published by: Sameer Qadri on Feb 06, 2012
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02/06/2012

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William Lyon Mackenzie Collegiate InstituteEvent Form
2011-2012
You
must
adhere to the following:
 
This form must be submitted
2 weeks
before your event date. See a VP of Clubs forexceptions.
 
The event must be pre-approved by a VP of Clubs and your Staff Advisor.
 
This form must be submitted to a VP of Clubs once completed.
EVENT DETAILS
 
 – 
 
To be completed by student organizer.
Club Name (if applicable): ________________________________________________________Name of student organizer(s): _____________________________________________________Event name: ___________________________________________________________________Event Date: ___________________________ Event Time: _________________________Event Location: ________________________________________________________________Event Length: ______________________ Physical Set-Up: ________________________Caretaking requirements: _________________________________________________________Type(s) of advertising: ___________________________________________________________Budget Requirements (specify): ___________________________________________________Set-up time: ____________ to ___________ Clean-up time: ____________ to ____________Supervising Staff Advisor(s)
 – 
Name and Signature: _________________________________________________________________________________________________________________Event Details (What exactly will you be doing? Be specific. Is it a fundraiser? Is it a food day?Are you raising awareness for a specific cause? Are you raising money? If so, what for?)__________________________________________________________________________________________________________________________________________________________________________________________________________________________________________Technical Requirements: YES (If YES please fill out form on reverse) NO
Please note: All events must have adequate supervision as determined by the administration and StudentCouncil. An event will not be held without enough teacher supervision. A classroom event requires aminimum of 2 teacher supervisors. A cafeteria, gymnasium, or outdoor event requires a minimum of 6 teacher supervisors. Staff advisors MUST be present at all events.
All clubs/groups are responsiblefor their own clean-up. Student Council and Caretaking are NOT responsible for cleaning up afterthe event(s).

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