William Lyon Mackenzie Collegiate InstituteEvent Form
adhere to the following:
This form must be submitted
before your event date. See a VP of Clubs forexceptions.
The event must be pre-approved by a VP of Clubs and your Staff Advisor.
This form must be submitted to a VP of Clubs once completed.
To be completed by student organizer.
Club Name (if applicable): ________________________________________________________Name of student organizer(s): _____________________________________________________Event name: ___________________________________________________________________Event Date: ___________________________ Event Time: _________________________Event Location: ________________________________________________________________Event Length: ______________________ Physical Set-Up: ________________________Caretaking requirements: _________________________________________________________Type(s) of advertising: ___________________________________________________________Budget Requirements (specify): ___________________________________________________Set-up time: ____________ to ___________ Clean-up time: ____________ to ____________Supervising Staff Advisor(s)
Name and Signature: _________________________________________________________________________________________________________________Event Details (What exactly will you be doing? Be specific. Is it a fundraiser? Is it a food day?Are you raising awareness for a specific cause? Are you raising money? If so, what for?)__________________________________________________________________________________________________________________________________________________________________________________________________________________________________________Technical Requirements: YES (If YES please fill out form on reverse) NO
Please note: All events must have adequate supervision as determined by the administration and StudentCouncil. An event will not be held without enough teacher supervision. A classroom event requires aminimum of 2 teacher supervisors. A cafeteria, gymnasium, or outdoor event requires a minimum of 6 teacher supervisors. Staff advisors MUST be present at all events.
All clubs/groups are responsiblefor their own clean-up. Student Council and Caretaking are NOT responsible for cleaning up afterthe event(s).